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USRC's greatest strength in being a leader in the dialysis industry is our ability to recognize and celebrate the differences in our diverse workforce. We strongly believe in recruiting top talent and creating a diverse and inclusive work climate and culture at all levels of our organization.The Home Therapy Administrator is responsible for the overall daily management and operation of assigned home dialysis modality program(s). The Administrator reports directly to first line regional operational management which may be an Area Director, Regional Director, or Vice President of Operations, depending on the region/demographics. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.&nbsp; Other duties and tasks may be assigned.&nbsp;<ul><li>Develop and implement processes for program growth in accordance with Company goals.</li><li>Implement clinical and operational processes to improve patient health and continuity of care.</li><li>Oversee equipment management, including equipment tracking and retrieval.</li><li>Responsible for active Renal Care Options program to ensure patients are educated on all modality options.</li><li>Achieve financial targets to include budget, labor costs, supply costs and expenditures.</li><li>Review all incident reports; make recommendations and take action relative to incidents as appropriate; report at monthly QAPI meeting.</li><li>Promote quality management program through education and involvement of staff and patients in outcomes as well as overall responsibility to achieve corporate goals for quality. Leads QAPI meetings and quality improvement committees.</li><li>Achieve program's target goals for patient outcomes in accordance with quality patient care and Company goals.</li><li>Assure that the program(s) is in compliance with all applicable federal, state, and local laws and regulations and receives continuing certification from all statutory and regulatory agencies.</li><li>May assume Home Therapy Nurse's responsibilities as needed.</li><li>Establish, maintain, and submit all required records and reports concerning staff, patients, and the operational affairs of the program(s).</li><li>Plan, coordinate, and approve effective and efficient staffing to meet patient needs and regulations.</li><li>Oversee on-call system for patients; ensure patients have access to nursing support at all times.</li><li>Ensure proper documentation of all nursing services in the Electronic Medical Record (EMR) including but not limited to training sessions, routine and non-routine in-person interactions, home visits and phone conversations. Documentation should accurately reflect the patient status and nursing interventions and be written to ensure continuity of care.</li><li>Supervise the maintenance of equipment, building areas occupied by the program and other property belonging to the program.</li><li>Regular and reliable attendance is required for the position.</li><li>Monitor all contractual agreements; update as needed with corporate oversight.</li><li>Maintain collaborative working relationship with Medical Director and physicians.</li><li>Oversee communication of overall results of patient assessment, reassessment, and ongoing monitoring to the physician, team members, and others as appropriate to the individual needs of the patient.</li><li>Effectively communicates expectations; accepts accountability and holds others accountable for performance. </li></ul> ADMINISTRATOR STATE SPECIFIC REGULATIONSALABAMAIF DESIGNATED CEO FOR THE CLINIC, MUST:<ul><li>Hold at least a baccalaureate degree and has at least one (1) year of experience in a dialysis unit OR</li><li>Meets the qualifications for a qualified physician director or qualified registered supervising nurse.</li></ul>GEORGIA<ul><li>Hold at least a baccalaureate degree and has at least one (1) year experience in an end stage renal disease facility OR</li><li>Meets the qualifications for a physician director or a nurse responsible for nursing services for an end stage renal disease facility OR</li><li>Has been acting for at least two (2) years as a facility administrator for an end stage renal disease facility which has been certified for the federal Medicare program.</li></ul>MARYLANDIF NOT THE DESIGNATED CEO FOR THE CLINIC, MUST:<ul><li>Be 21 years old or older.</li><li>Possess a high school diploma or a high school equivalency diploma.</li><li>Have at least one (1) year of dialysis experience.</li><li>Have no criminal conviction or other criminal history that indicates behavior that is potentially harmful to patients, documented through either a criminal history records check or criminal background check completed within one (1) month before employment.</li></ul>NEW JERSEY<ul><li>A baccalaureate degree from an accredited college or university and the equivalent of at least one (1) year experience in supervising renal dialysis services OR</li><li>Five (5) years full-time experience in the provision of renal dialysis services and documentation of supervisory experience for at least one (1) year.</li></ul>SOUTH CAROLINA<ul><li>Hold at least a baccalaureate degree or have a minimum of an associate degree in a health-related field with at least two (2) years experience in ESRD within the past five (5) years.</li></ul>WYOMINGPERSON IN CHARGE OF THE OPERATION OF THE FACILITY TWENTY-FOUR (24) HOURS PER DAY AND IS:<ul><li>A physician OR</li><li>A Registered Nurse who has at least six (6) months of experience working in a renal dialysis center OR</li><li>An individual with a bachelors degree and one (1) year experience in health service administration, preferably in a renal dialysis center.</li></ul>REGISTERED SUPERVISING NURSESTATE SPECIFIC REGULATIONSGEORGIA<ul><li>RN with twelve (12) months of experience in clinical nursing, and an additional six (6) months of experience in nursing care of the patient with permanent kidney failure or undergoing kidney transplantation, including training in and experience with the dialysis process OR</li><li>RN with eighteen (18) months of experience in nursing care of the patient with on maintenance dialysis, or the nursing care of the patient with a kidney transplant, including training in and experience with the dialysis process.</li><li>Where the RN responsible for nursing services is also in charge of self-care dialysis training, at least three (3) months of the total required dialysis experience is in training patients in self-care. </li></ul>NEW JERSEYTHIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF NJ AND MUST:<ul><li>Have twelve (12) months full time experience in nursing supervision and/or nursing administration obtained in a dialysis setting within the last twenty-four (24) months. </li></ul>SOUTH CAROLINATHIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF SC AND MUST:<ul><li>Be a registered nurse with at least eighteen (18) months of experience in clinical nursing, with at least six (6) months experience in care of patients with ESRD.</li></ul>TEXASTHIS POSITION ALSO MAY BE KNOWN AS THE DIRECTOR OF NURSING IN THE STATE OF TX AND MUST:<ul><li>Have at least eighteen (18) months experience as an RN, which includes at least twelve (12) months experience in dialysis within the last twenty-four (24) months; OR </li><li>Have at least eighteen (18) months experience as an RN, and holds a current certification from a nationally recognized board in nephrology nursing or dialysis. </li></ul>

U.S. Renal Care

Dialysis Administrator, Home Therapy

15-Oct-2024<h4>Department Administrator</h4>Harvard School of Dental Medicine 67147BRJob SummaryThe Department Administrator (DA)&nbsp;provides administrative leadership to the Department of Oral Medicine, Infection and Immunity (OMII); serves as an administrative assistant, strategic partner and advisor to the Chair and keeps them informed as appropriate; and ensures the efficient management of all administrative functions, including personnel, budget and finance, grants management, departmental policy development and implementation, program management, academic appointments and related human resources functions in support of departmental and School-wide initiatives. Position Description<ul><li>The DA serves as the main&nbsp;point of contact and liaison&nbsp;for the department, and troubleshoots departmental issues and resolves&nbsp;problems&nbsp;for students, faculty, staff and post docs across three labs, and four programs/divisions. This position must also proactively anticipate the future needs of the department and labs (fiscal needs, staff changes, and daily operating needs) to ensure smooth functioning. The DA also contributes to the strategic planning efforts for the department as well as the programs.</li><li>The DA is responsible for directly managing the department’s budgets and its four program/division budgets. This includes: developing budgets, making budget projections, forecasting budget surpluses and deficits, signing off on transactions, allocating resources between budget lines, reconciling of budgets and monitoring spending throughout the year. The position also manages the payment of all invoices for the department of OMII as well as its four respective programs/divisions. The DA is also responsible for managing all incoming monies by assuring funds are accounted for and deposited into appropriate accounts.</li><li>The DA serves as the human resources contact for department personnel, HSDM HR and HUCTW as appropriate. Collaborates with appropriate staff on policy interpretation; develops policies, processes and procedures to improve departmental operations; negotiates and address issues with vendors and sponsors over terms of agreements; and creates and drafts policy memos as needed.</li><li>Oversees departmental support staff including responsibilities of hiring, evaluation, development, performance management, and termination within the parameters of Harvard, HSDM, and collective bargaining agreements.&nbsp;</li><li>Manages all OMII appointments and re-appointments (including clinical, research and affiliate) from visiting pre-undergraduate students up to full professors. Oversees all promotions, including pre-promotion assessment, calls for letters, drafting of promotion dossier and management of the promotions process. Develops and oversees all searches, including position requests, advertisements, search procedures and processes, and interviews. He/she also manages on-boarding and off-boarding for department personnel.</li><li>Leads, manages and prepares all required materials for visa processing.</li><li>The Department Administrator manages pre-award grant submissions for PIs. Acts as the liaison between the PI and the grants team to ensure all documents are completed as required and are done so in a timely fashion. Works with faculty on managing grant and gift awards, monitors spending throughout the year, and collaborates with the grants team in Administration and Finance on post-award set up and grant management (required annual fiscal reports and work product updates).</li><li>The DA partners with other departments throughout the School to complete responsibilities related to department, and works closely with School personnel to ensure compliance with state and federal laws as well as Harvard policies.&nbsp;&nbsp;</li><li>Additional responsibilities include but are not limited to calendar management, extensive travel arrangements, planning and managing departmental events and managing various faculty special projects as needed.</li><li>Contributes to a culture of inclusivity and respect.&nbsp;</li><li>Performs other related duties as assigned or requested.</li></ul>Basic Qualifications<ul><li>Bachelor’s degree or equivalent work experience required</li><li>Minimum of 3 years’ relevant work experience</li><li>Strong computer skills and proficiency in Microsoft Applications and web-based applications.&nbsp;</li><li>Ability to successfully pass a comprehensive background check at hire.</li></ul>Additional Qualifications and Skills<ul><li>Master’s degree preferred.&nbsp;</li><li>Must possess the capacity to calmly deal with a diverse constituency, competing priorities, frequent interruptions and regular changes.&nbsp;&nbsp;</li><li>Exceptional organizational skills, the ability to use independent judgment and discretion, and the capacity to multi-task and be proactive are necessary.&nbsp;</li><li>Also important are attention to detail, strong communication skills and interpersonal skills. Harvard experience and grant administration experience are advantages.&nbsp;</li><li>Prior supervisory experience is strongly preferred.</li></ul>Physical Requirements<ul><li>Work is performed in a typical office setting</li><li>May be required to sit and/or stand for long periods of time.&nbsp;</li><li>This position may require spending time in the clinical/lab areas.&nbsp;</li></ul>Working Conditions<ul><li>The primary work location for this position is Boston, MA.&nbsp; Per the University payroll policy all work (including remote) must be performed in a state in which Harvard is registered to do business.&nbsp; In order to be on Harvard payroll, you must reside in a University&nbsp;payroll registered state.&nbsp;</li><li>The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.</li><li>Harvard School of Dental Medicine cannot offer visa support or work permission for this opportunity.&nbsp;</li></ul>Additional InformationCompensation Range (annual compensation):&nbsp; Salary is based on related experience, expertise, and internal equity.&nbsp; Generally new hires can expect compensation between the minimum and midpoint of the range. Minimum&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; $68,100 Midpoint&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; $89,800 Maximum&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; $111,500Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Boston Job Code359056 Admin Dept/Program Admin Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade056DepartmentDepartment of Oral Medicine, Infection and Immunity (OMII)Annual Salary Range90,000.00Union00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningCriminal, Education, IdentityCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-MN1

Harvard University FAS Human Resources

Department Administrator

Title: Payroll Administrator
Institution:&nbsp;Volunteer State Community College
Job Summary:
Manage all aspects of the College’s payroll processes to ensure all wages are provided in a timely and accurate manner and in compliance with all applicable College, Tennessee Board of Regents (TBR), Federal, and State laws, regulations, policies, and guidelines. Maintain adequate and accurate financial records to support the payroll process.
Job Duties:
Responsible for the organization, administration, periodic review, planning, development, evaluation, and general effectiveness of the payroll operation. Monitor and/or enter data into the Human Resources Information System (HRIS)/Enterprise Resource Planning (ERP) operating system required for benefit enrollment and payroll processing. Maintain a current working knowledge of related technologies and keep current with legislative and regulatory environment. Develop and monitor internal controls to ensure accuracy and consistency of all payroll processes. Initiate and implement continuous improvements to payroll workflow and processes, ensuring integrity and security of all payroll information while striving for maximum efficiency and optimum use of staff resources. Create and/or maintain rules and validation tables for the HRIS/ERP operating system. Develop and monitor goals, objectives and performance measures for payroll services. Research problems and provide resolutions to operating system issues. Monitor and assist with monthly remittances and reconciliation of all payroll general ledger accounts, state insurance system process and approve journal entries when needed. Monitor and/or prepare Payroll Federal Tax Deposits, Quarterly 941 Tax reporting, Quarterly Unemployment reporting to ensure timely deposits and submissions without penalty. Prepare annual W-2 tax forms and reporting including reconciling and electronic reporting. Communicate to employees and administration regarding payroll related issues including taxes, policies, procedures and leave reporting. Produce reports and information for Fiscal Year End closing and Financial Statement. Coordinate with responsible party to maintain the payroll departmental information and forms on the website and other printed or online documents. Work cooperatively and effectively with other departments (internal and external) as appropriate. Work with Federal, State and Internal Auditors and provide data and explanations throughout the audit. Other duties as assigned.&nbsp;
Minimum Qualifications:
High school diploma or equivalent with six (6) years of experience in payroll, accounting, or a related field OR an Associate’s degree or higher with four (4) years of experience in payroll, accounting, or a related field.
Preferred Qualifications:
Associate’s degree or higher. Experience with Banner or other Oracle based system. 
Knowledge, Skills, and Abilities:
Knowledgeable in all aspects of taxation and tax reporting and possess comprehensive knowledge of payroll terminology, practices and basic accounting theory and practice. Demonstrates and applies advanced knowledge of concepts, practices and procedures for payroll and understands key inter-dependencies with other transactional processes. Ability to monitor, analyze and reconcile payroll accounts in the general ledger. Effective oral and written communication skills, problem solving and decision-making skills. Excellent time management, analytical, leadership, interpersonal and organizational skills. Ability to communicate effectively and work cooperatively with a diverse faculty, staff, and student population. Ability to effectively analyze data and situations and make appropriate decisions. Ability to develop and run reports from the HRIS/ERP report writer as necessary. Ability to handle a variety of complicated assignments simultaneously while meeting deadlines. Ability to maintain confidentiality and discretion in compliance rules and regulations, including FERPA guidelines on the disclosure of information. Ability to provide training on HRIS/ERP processes. Must be very detail oriented and have an exceptional ability to scan for accuracy and completeness. Ability to be a mentor and positive role model with the ability to initiate, motivate, integrate and delegate. Must present a confident, professional demeanor. Extensive knowledge of Microsoft Office computer applications and computerized payroll system. Must be able to discern meaning of a wide variety of policies and procedures.
Pay Rate: $56,881 - $71,101 annual salary depending on experience
Volunteer State offers a comprehensive benefits package, including but not limited to the following:
<ul>
<li>Insurance:&nbsp; Health, Dental, Vision, Life, Disability (long and short term), FSA/HSA</li>
<li>Wellness Incentive Program (if enrolled in Health)</li>
<li>Educational Assistance:&nbsp; Fee Waiver, Spouse/Dependent Discounts, Tuition Reimbursement</li>
<li>Employee Assistance Program</li>
<li>Longevity Pay</li>
<li>Retirement Options:&nbsp; State of TN Pension (TCRS), 401a, 401K with up to $50/month match, 403b, and 457</li>
<li>14 Paid Holidays/Year</li>
<li>Annual Leave (if applicable)</li>
<li>Sick Leave</li>
<li>Sick Leave Bank</li>
<li>State Employee Discount Program with over 900 merchants</li>
</ul>
Special Instructions to Applicants:
Unofficial transcripts are acceptable for the application process. Official transcripts will be required upon hire.
Applicants may be subject to a background check.
Please note that there are two positions available. One position is an immediate opening, and one position will be filled pending budget approval.

Motlow State Community College


      Payroll Administrator
    

Job Title: Convention Sales CoordinatorDepartment: Sales &amp; ServicesReports to: Senior Vice-President Convention Sales &amp; ServicesJob Classification: Non-Exempt (hourly)SUMMARY:Assists convention sales managers with leads, bid books, presentations, proposals, Experience KC tours (FAMs), sales missions, site visits, trade show promotions and produces reports from CRM.KEY RESPONSIBILITIES:<ul><li>Maintains and produce accurate reports</li><li>Maintains extranet information for Convention Digest and lead distribution</li><li>Assists with bid proposal creation and assembly</li><li>Supports sales manager with CRM data entry</li><li>Performs general administrative functions for sales team in day-to-day operations</li><li>Monitors and helps coordinate administrative workflow of the Convention Sales department</li><li>Assists with preparation for sales presentations</li><li>Maintains constant supply of sales materials (bid proposal packages, sales kits, videos, etc.) and monitors usage</li><li>Composes and types correspondence, including sales leads and itineraries</li><li>Answers telephone and gives information to callers or routes call to appropriate person</li><li>Records minutes of various committee meetings</li><li>Assists as needed with special projects and events</li><li>Provides organizational phone/communication support and back up as needed</li><li>Prepares meeting rooms and meeting invites as requested</li></ul>EDUCATION AND EXPERIENCE:<ul><li>College degree preferred</li><li>Strong analytical/problem solving skills</li><li>High level of proficiency in all Microsoft programs and ability to quickly learn industry related CRM</li><li>Ability to communicate effectively with a wide variety of customers</li><li>Demonstration of proficient time management skills</li><li>Excellent interpersonal, organizational prioritizing and sound planning and decision-making skills</li></ul>CORE COMPETENCIES:<ul><li>Communication: Strong verbal and written communication skills; capable of interacting effectively with internal teams and external clients.</li><li>Time Management: Ability to manage multiple projects simultaneously and meet deadlines.</li><li>Problem-Solving: Strong analytical skills with a focus on problem-solving and process improvement.</li><li>Attention to Detail: Highly organized with the ability to prioritize and track multiple tasks and details with accuracy.</li><li>Interpersonal Skills: Ability to work collaboratively across teams and build positive relationships with clients and colleagues.</li><li>Customer Focus: Strong commitment to delivering exceptional service to both internal and external stakeholders.</li></ul>WORKING CONDITIONS:<ul><li>Primarily office-based with occasional offsite meetings and events.</li><li>Occasional light travel is required for pre-promotional events, team events, and training sessions.</li></ul> For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. <a href="https://visitkc.applicantpro.com/jobs/3529287-296689.html" target="_blank">https://visitkc.applicantpro.com/jobs/3529287-296689.html</a> &nbsp;

Convention Sales Coordinator

14-Oct-2024<h4>Administrative Coordinator</h4>Faculty of Arts and Sciences 66989BRJob SummaryThe Faculty of Arts and Sciences (FAS) Dean's Office seeks a detail-oriented individual with strong organizational skills to provide a high level of administrative support in a fast-paced environment. This position reports to the Administrative Director and supports the work of the Dean of the Faculty of Arts and Sciences.Position DescriptionThe Administrative Coordinator provides essential front-line support in a high-profile office by performing confidential administrative duties, including:<ul><li>Answering phones and greeting visitors</li><li>Assisting the FAS Dean in staying on schedule</li><li>Setting up and managing hybrid meetings using Zoom in the conference room, ensuring smooth communication between in-person and remote participants</li><li>Preparing and processing confidential correspondence</li><li>Coordinating travel, event, and meeting arrangements</li><li>Managing electronic records in ApplicationXtender</li><li>Processing invoices, journals, and reimbursements for payment</li><li>Monitoring the general email account and responding to requests for general information and FAS policies</li><li>Serving as backup for the Executive Assistant to the Dean when they are on vacation</li><li>Supporting the FAS Dean's Office team with general administrative duties as needed</li></ul>Basic Qualifications<ul><li>Three or more years of relevant administrative and customer service experience in an office environment.&nbsp; Education beyond high school may count toward experience</li><li>Proficiency in MS Office suite and Adobe Professional</li><li>Experience with setting up and managing videoconferencing equipment and software, particularly Zoom</li></ul>Additional Qualifications and SkillsThe following Additional Qualifications are strongly preferred.&nbsp; If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.<ul><li>College degree desirable</li><li>Solid administrative and advanced computer skills</li><li>Strong ability to multitask and handle constant interruptions and deadlines</li><li>Professional and courteous manner</li><li>Eagerness to work collegially and flexibly with staff at all levels</li><li>Excellent attention to detail and strong proofreading skills</li><li>Discretion, diplomacy, and good judgment</li><li>Demonstrated ability to handle confidential information</li></ul>Working ConditionsWork is performed in an office environment.Additional InformationWe regret that we are unable to provide visa sponsorship for this position. All formal offers will be made by FAS Human Resources.Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About UsThe Faculty of Arts and Sciences is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s PhD. programs (the Graduate School of Arts and Sciences, founded in 1872). The 40 academic departments and more than 30 centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403134 Coordinator I Work FormatOn-Site Sub-UnitDean Salary Grade054DepartmentFAS Dean's OfficeUnion99 - Non-Union, Confidential Non-Ex Time StatusFull-time Pre-Employment ScreeningIdentity Schedule37.5 hours per week Monday - Friday, 8:30 AM - 5:00 PMCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-CK1

Administrative Coordinator

CoordinatorRecruitment #:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; S2494Review Date:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Priority Review begins 11/11/24 | Open until filledDepartment:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Campus RecreationSalary Rate:&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; $50,040 - $52,200About Western Oregon University:Western Oregon University is a regional public, mid-sized university – committed to changing lives, strengthening communities, and transforming our world. Located in Monmouth, the heart of Oregon’s lush Willamette Valley, WOU is about 20 minutes from Salem, the state’s capital, and about 75 minutes from Portland, the state’s cultural hub.&nbsp;Western is one of Oregon’s oldest public institutions of higher education and was incorporated into the state system as a teacher-training institution in 1882. The university offers undergraduate and graduate degrees in arts and sciences, education, and professional areas. It’s known for small class sizes, a focus on sustainability, and a diverse liberal arts education in a student-centered environment. Western is an emerging Hispanic Serving Institution, with 41% of undergraduates being students of color.Position Summary:The Campus Recreation Coordinator is a full-time, 12-month professional role, providing leadership across diverse and dynamic areas. The Coordinator is responsible for guiding professional staff and student programs, ensuring effective leadership, collaborative training, and mentorship.Reporting to the Assistant Director of Campus Recreation, the Coordinator contributes to the Campus Recreation Leadership Team. This role requires managing a range of administrative duties with significant complexity, demanding initiative, sound judgment, critical thinking, and a thorough understanding of recreational programs. Key responsibilities include overseeing the hiring, training, scheduling, and evaluation of unclassified temporary staff, interns, and student employees.The Coordinator also manages fiscal operations, marketing, facility management, and membership services for the Health and Wellness Center (HWC). Additionally, the role supports all program areas in risk management, event coordination, staff development, and strategic financial planning and budgeting.This position operates within Campus Recreation, a vital unit committed to supporting the academic and co-curricular mission of the university. Campus Recreation fosters active opportunities to enhance the student experience and build a strong, supportive community.&nbsp; &nbsp; &nbsp;<a href="https://wou.edu/hr/files/2024/10/S2494-Position-Description.pdf" target="_blank">Click here</a> for the complete position description which includes knowledge areas and preferred qualifications. &nbsp;Required Qualifications:<ul><li>Bachelor’s degree</li><li>Increasing levels of experience involving facility management, operations, fiscal oversight, budget management, or membership services in higher education, or other similarly complex organizations</li><li>Demonstrated experience working with and supporting the success of individuals who have diverse backgrounds, cultures, and languages.</li><li>Communication: Ability to develop, foster, and maintain basic communication with a variety of groups (such as students, faculty, staff, and community organizations).</li><li>Collaboration: Ability to develop, foster, and maintain meaningful collaborations with a wide variety of university constituencies.</li><li>Adaptability: Ability to develop, foster, and maintain positive adaptability and interpersonal relations with a wide variety of university constituencies.</li><li>Critical Thinking: Each area requires the employee to deal with multiple tasks, critical solution development, and multiple publics while maintaining good customer service.</li><li>Conflict Management: May encounter hostile patrons, participants, vendors, or Departmental personnel.</li></ul>Required Application materials:&nbsp;You may submit all materials online at <a href="http://www.wou.edu/prostaffapp" target="_blank">www.wou.edu/prostaffapp</a><ol><li>WOU Employment Application form&nbsp;<a href="https://www2.wou.edu/nora/hr.empapp_main.p_unclassified_app_start" target="_blank">available here</a> - unclassified/faculty</li><li>Cover Letter that addresses your qualifications for the position.&nbsp;</li><li>Resume/CV</li></ol>Background/Education Check:A criminal background check will be completed as a condition of employment. Education checks are processed for positions requiring a formal degree as a minimum requirement.Benefits:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Western Oregon University offers an excellent benefits package for eligible employees which includes 95% premium paid healthcare, a generous retirement and vacation package, and reduced tuition rates for employee, spouse or dependent at any of the Oregon Public Universities.&nbsp;<a href="http://www.wou.edu/hr/benefits/" target="_blank">http://www.wou.edu/hr/benefits/</a>Equal Employment Opportunity:Western Oregon University is an equal opportunity employer that is committed to diversity, equity and inclusion in the workplace. We celebrate our inclusive work environment and encourage people of all backgrounds and perspectives to apply. We embrace our differences, and know that our diverse team is a strength that drives our success.&nbsp;Accommodation Requests:Western Oregon University is committed to developing a barrier-free recruitment process and work environment. If you would like to request disability-related accommodation(s) to participate in a WOU activity or event, please complete the&nbsp;<a href="https://docs.google.com/forms/d/e/1FAIpQLSd0Bo9tlQwET-zGIVx-MNY6tIw5JqN6UKj96b7H6M5DluF_1w/viewform?gxids=7628" target="_blank">online request form</a> at least three (3) business days in advance. If you have questions, contact Disability Services (ODS) at 503-838-8250 or&nbsp;<a href="mailto:ods@wou.edu" target="_blank">ods@wou.edu</a>.Veterans Preference Applicants are eligible to use Veterans' Preference when applying with Western Oregon University in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application. For information regarding Veterans' Preference qualifications, visit&nbsp;<a href="http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq" target="_blank">http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq</a>To stay informed about the progress of this search, we invite and encourage you to explore our career page at&nbsp;<a href="http://wou.edu/hr/employment/jobs/" target="_blank">wou.edu/hr/employment/jobs/</a>. Unfortunately, due to the volume, it is challenging for us to offer individual updates on the status of each application, and for that, we sincerely regret any inconvenience. We thank you for your patience and interest in employment at Western Oregon University.

Coordinator (Campus Recreation)

SUMMARYThe Administrator is responsible for the overall daily management and operation of the clinic. The Administrator reports directly to first line regional operational management which may be an Area Director, Regional Director, or Vice President of Operations, depending on the region/demographics.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties and tasks may be assigned.GROWTH · Develop and implement processes for program growth in accordance with Company goals. · Plan/coordinate patient scheduling to assure timely acceptance of patients and effective staffing levels. · Implement clinical and operational processes to improve patient health and minimize hospitalizations and missed treatments. · Achieve financial targets to include budget, labor costs, supply costs and expenditures.OUTCOMES · Review all incident reports; make recommendations and take action relative to incidents as appropriate; report at monthly QAPI meeting. · Promote quality management program through education and involvement of staff and patients in outcomes as well as overall responsibility to achieve corporate goals for quality. Leads QAPI meetings and quality improvement committees. · Coordinate the functions of all departments and develop standards and methods of measuring patient care services, including a chronological record of services provided to patients as required by the ESRD Network Coordinating Council and Medicare. · Work with staff to maintain chronological, thorough, and appropriate documentation in the patient record of all treatments, activities, and communication with the patient, physician and other healthcare professionals. · Achieve program's target goals for patient outcomes in accordance with quality patient care and Company goals.OPERATIONAL&nbsp;READINESS· Knowledge of and remain current with federal, state, local laws and regulations, including health care professionals practice act requirements. · Assure that the clinic is in compliance with all applicable federal, state, and local laws and regulations and receives continuing certification from all statutory and regulatory agencies. · Develop, implement and follow up necessary Corrective Action Plans for internal and external surveys. · May assume Charge Nurse's responsibilities as needed. · Responsible for duties listed in Registered Supervising Nurse job description and nursing services policy # C-AD-0110 or must designate Registered Nurse meeting these qualifications. · May fulfill responsibility of facility CEO as delegated by Governing Body. · Conduct and/or participate in both formal and informal meetings with the governing body, Regional Director, Medical Director and the staff. Assure that appropriate staff meetings, in-service education meetings, and team patient care planning meetings are held monthly. Assure that Quality Assessment &amp; Performance Improvement Program is current at all times. · Establish, maintain, and submit all required records and reports concerning staff, patients, and the operational affairs of the center. · Plan, coordinate, and approve effective and efficient staffing to meet patient needs and regulations. · Oversee the maintenance of equipment and supplies to meet current laws and regulations.OPERATIONAL READINESS (cont.) · Continuously monitor to ensure that a safe and sanitary physical environment is maintained throughout the facility; that all equipment is maintained and functions properly; and that adequate and appropriate inventory levels of all supplies are available and used correctly. · Supervise the maintenance of equipment, building areas occupied by the center and other property belonging to the center. · Know and understand the water treatment and mechanisms of the equipment of the facility. · Assist, when necessary, with disinfection of equipment and supplies including bicarbonate delivery systems and dialysis machines.PARTNERSHIPS · Monitor all contractual agreements; update as needed with corporate oversight. · Maintain collaborative working relationship with Medical Director and physicians. · Establish and maintain a positive relationship with area hospitals, agencies, vendors and the community. · Actively promote GUEST customer service standards; develop effective relationships at all levels of the organization. · Respond effectively to inquiries or complaints.STAFF&nbsp;DEVELOPMENT/&nbsp;RETENTION · Ensure all staff meet required qualifications for position held and perform duties within limitations established by and in accordance with company policy/procedures, health care professionals practice acts, applicable state and federal laws and regulations. · Recruit, train, develop, and supervise all personnel. · Maintain effective personnel management and employee relations, including evaluating the performance of all personnel; approving and submitting all hours worked and counseling and disciplining employees. · Uphold management goals of corporation by leading staff in team concepts and promoting a team effort. · Effectively communicates expectations; accepts accountability and holds others accountable for performance.ADMINISTRATORState Specific RegulationsAlabamaIF DESIGNATED CEO FOR THE CLINIC, MUST: <ul><li> Hold at least a baccalaureate degree and has at least one (1) year of experience in a dialysis unit OR</li><li> Meets the qualifications for a qualified physician director or qualified registered supervising nurse.</li></ul>Georgia <ul><li> Hold at least a baccalaureate degree and has at least one (1) year experience in an end stage renal disease facility OR</li><li> Meets the qualifications for a physician director or a nurse responsible for nursing services for an end stage renal disease facility OR</li><li> Has been acting for at least two (2) years as a facility administrator for an end stage renal disease facility which has been certified for the federal Medicare program.</li></ul>Maryland IF NOT THE DESIGNATED CEO FOR THE CLINIC, MUST: <ul><li> Be 21 years old or older.</li><li> Possess a high school diploma or a high school equivalency diploma.</li><li> Have at least one (1) year of dialysis experience.</li><li> Have no criminal conviction or other criminal history that indicates behavior that is potentially harmful to patients, documented through either a criminal history records check or criminal background check completed within one (1) month before employment.</li></ul>New Jersey <ul><li> A baccalaureate degree from an accredited college or university and the equivalent of at least one (1) year experience in supervising renal dialysis services OR</li><li> Five (5) years full-time experience in the provision of renal dialysis services and documentation of supervisory experience for at least one (1) year.</li></ul>South Carolina <ul><li> Hold at least a baccalaureate degree or have a minimum of an associate degree in a health-related field with at least two (2) years experience in ESRD within the past five (5) years.</li></ul>Wyoming PERSON IN CHARGE OF THE OPERATION OF THE FACILITY TWENTY-FOUR (24) HOURS PER DAY AND IS:<ul><li> A physician OR</li><li> A Registered Nurse who has at least six (6) months of experience working in a renal dialysis center OR</li><li> An individual with a bachelors degree and one (1) year experience in health service administration, preferably in a renal dialysis center.</li></ul>REGISTERED SUPERVISING NURSEState Specific RegulationsGeorgia <ul><li> RN with twelve (12) months of experience in clinical nursing, and an additional six (6) months of experience in nursing care of the patient with permanent kidney failure or undergoing kidney transplantation, including training in and experience with the dialysis process OR</li><li> RN with eighteen (18) months of experience in nursing care of the patient with on maintenance dialysis, or the nursing care of the patient with a kidney transplant, including training in and experience with the dialysis process.</li><li> Where the RN responsible for nursing services is also in charge of self-care dialysis training, at least three (3) months of the total required dialysis experience is in training patients in self-care.</li></ul>New Jersey THIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF NJ AND MUST:<ul><li> Have twelve (12) months full time experience in nursing supervision and/or nursing administration obtained in a hemodialysis setting within the last twenty-four (24) months.</li></ul>South Carolina THIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF SC AND MUST: <ul><li> Be a registered nurse with at least eighteen (18) months of experience in clinical nursing, with at least six (6) months experience in care of patients with ESRD.</li></ul>Texas THIS POSITION ALSO MAY BE KNOWN AS THE DIRECTOR OF NURSING IN THE STATE OF TX AND MUST:<ul><li> Have at least eighteen (18) months experience as an RN, which includes at least twelve (12) months experience in dialysis within the last twenty-four (24) months; OR </li><li> Have at least eighteen (18) months experience as an RN, and holds a current certification from a nationally recognized board in nephrology nursing or hemodialysis.</li></ul>

Dialysis Facility Administrator

Title:&nbsp;Executive Assistant I, Student Affairs
Pay Rate:&nbsp;$36,270 - $44,390.00/per year. Pay will be determined based on related work experience above required. To be considered in determining pay, all related work experience must be listed on the application.
Number of Positions:&nbsp;1
Position #:&nbsp;600490
Classification: 3 on-campus

Department: External Affairs

Type of Appointment:&nbsp;Full-Time
FLSA Status:&nbsp;Non-Exempt
Required Documents Needed to Upload at Time of Application:
·&nbsp;&nbsp;&nbsp;&nbsp;Resume
·&nbsp; &nbsp;&nbsp;Unofficial Transcripts
·&nbsp;&nbsp;&nbsp;&nbsp;Three Professional References (See below)
Reference check requirements:
​ Non-supervisory roles: three (3) current or former supervisors
·&nbsp; &nbsp;&nbsp;Personal references (friends, clergy, customers, relatives) are not considered acceptable references
Job Summary: The overall purpose of this job is to provide executive support for the Vice President of Student Affairs, and the Student Affairs staff, as we work together to meet students’ needs.&nbsp; The Student Affairs Division includes Enrollment Services (Admissions, Records, Communication Center, Entrance Testing, Recruitment, Financial Aid), Student Services (Advising, Counseling, Disability Services, &nbsp;Career Services, Veterans Services, TRIO), New Student Orientation, , site campus administration, Student Conduct, Student Life, leave reporting, event planning and room reservations, and the organization, planning and execution of the college’s graduation ceremonies (twice yearly).
Essential Functions:
40% Perform and execute administrative duties for Student Affairs. These duties include: processing payroll, including leave forms and leave reports; processing electronic purchase requisitions; scheduling meetings and events; taking minutes from meetings; tracking and refilling inventory; scanning and filing documents; responding to inquiries on the phone, via email and in person; schedule room reservations for departmental meetings/trainings/interviews, etc., process petty cash reimbursements, process travel requests, book flights and process travel claims; coordinate yearly revisions to the online college catalog,&nbsp; preparing reports and documents using Microsoft Office products; running reports in Argos; order business cards and name tabs for Student Affairs employees; order PSCC apparel for student ambassadors, process catering requests, maintain employee contact information for division. Schedule student meetings, complete background checks for the federal government.
40% Assist with complex planning and coordination to carry out special projects/events such as Graduation Ceremonies, staff retreats and other events.&nbsp; This planning and assistance includes, but is not limited to the following functions: researching potential venues and contacting venue managers to reserve facilities; processing electronic work orders for set-up; editing the event program; reserving caterers for the events; processing contract payments for venue and caterers; communicating with vendors, such as photographers, regarding event needs; organizing and training volunteers; update the website each semester , communicating via email, telephone and in person with students, family members, and faculty and staff regarding event details.
10% Communicate with students, parents, faculty and staff, and the public via telephone and email regarding college and departmental policies and procedures.
10% Facilitate large departmental mailings. Work with Marketing and Communications, and outside vendors to create and distribute communiques.
Note: The College reserves the right to change or reassign job duties, or combine positions at any time.
Key Result Areas: 
<ul>
<li>Timely processing of purchase requisitions.</li>
<li>Timely processing of meeting minutes.</li>
<li>Well-organized graduation ceremonies.</li>
<li>Timely processing of travel requests and reconciliation</li>
<li>Process leave and meet payroll deadlines</li>
<li>Timely processing of departmental online college catalog revisions</li>
<li>Timely processing of room reservations</li>
<li>Courteous, professional, and responsive communication with internal and external publics</li>
</ul>
Job Requirements: 
<ul>
<li>A.S. Administrative assistant experience with increasing levels of responsibility.&nbsp; B.S./B.A. preferred. Certified Administrative Professional certification (CAP) is a plus as is Microsoft certification in Office or specific applications such as Excel. On the job training will be required for college specific software and processes.</li>
<li>Three or more years of related professional experience.</li>
</ul>
Part-time work experience is calculated at 50% of full-time experience.
Skills and Abilities: 
What skills and specific knowledge are needed to perform this job? Is being proficient in a second language required?
<ul>
<li>This position requires a high degree of confidentiality regarding matters of sensitivity.</li>
<li>Serves as the “gate keeper” to the Vice President – using diplomacy, firmness while staying accommodating and professional.</li>
<li>Must be able to adapt to and master new technologies.</li>
<li>Mail merge – letters/envelopes/labels</li>
<li>Must be able to accurately type 40 wpm.</li>
<li>Must be able to use the following Microsoft Office programs:&nbsp; Word, Excel, PowerPoint, and Outlook.</li>
<li>Must be able to use Self-Service and Internet Native Banner (student database).</li>
<li>Must be able to operate and instruct others on how to use a fax machine.</li>
<li>Must be able to operate and instruct others on how to use a high-functioning photo copier/scanner.</li>
<li>Must be able to show attention to detail</li>
<li>Must be able to use R25LIVE room reservations/scheduling software.</li>
<li>Must be able to track a budget using Microsoft Excel.</li>
<li>.Must be able to use a calculator.</li>
<li>Must be able to write grammatically correct communiqués such as email messages, meeting minutes, and letters.</li>
<li>Must be able to operate a multi-line telephone.</li>
<li>Must be able to conduct internet research.</li>
<li>Must be able to alphabetize.</li>
<li>Must be able to maintain electronic and paper files.</li>
<li>Must be able to independently prioritize work.</li>
<li>Must be able to maintain multiple calendars and schedules.</li>
<li>Must be able to complete work with multiple distractions and interruptions.</li>
<li>Must be able to communicate clearly and effectively with students, faculty, staff, and members of the community.</li>
<li>Must be able to diffuse situations with angry constituents.</li>
<li>Must be able to take accurate messages.</li>
<li>Must be knowledgeable about FERPA (Family Educational Rights and Privacy Act) regulations.</li>
<li>Must be knowledgeable about college Admissions and Records policies.</li>
<li>Must be able to maintain strict confidentiality about student and employee situations.</li>
</ul>
Magnitude of Impact: Decisions made directly impact the smooth functionality of our office. Excellent organizational skills are necessary to implement well-organized graduation ceremonies.
Responsibility for Accuracy: It is possible to insert the wrong budget codes while processing purchases in PelliBiz – if this was not detected, the purchases could be charged to the wrong budgets.
When preparing the Commencement Ceremony Program, potential errors could occur this could impact the flow of the ceremony (i.e., wrong order, students listed under the wrong majors, etc.).
Budget: Must be able to track expenditures and run reports on budget variances.
Judgement &amp; Decisions: This position requires some anticipation of the needs of the Vice President.
The following decisions are made independently: manage office and set-up for efficiency; technology needs for departmental fluidity; maintain and purchase inventory as needed.
A reasonable amount of analytical, technical and creative thinking skills are necessary when considering departmental staff needs. Steps are taken with little to no supervision to improve the work environment in regards to general office flow.
Nature of Contacts: 
Internal contacts:
<ul>
<li>Student Affairs Assistant Vice Presidents/Dean of Students – scheduling meetings and room locations, scheduling student appointments, ordering apparel for student ambassadors.</li>
<li>Student Affairs Directors (Directors of the following areas: Admissions, Records, Financial Aid, Counseling, Student Life and Recreation, New Student Orientation, &nbsp;Career Services, Veterans Services TRiO Student Support Services, Disability Services)</li>
<li>Campus Deans – Giving and getting vital information regarding needs of the Vice President.</li>
<li>Purchasing Office – Working out discrepancies in regards to purchase orders.</li>
<li>Payroll Office – Clarifying leave discrepancies for approximately 35 staff members.</li>
<li>Marketing and Communications Department – Working closely in regards to preparation and timeline of our commencement programs and other mail outs.</li>
<li>Facilities Department – Working closely to assure packing and delivery of items needed for commencement and various meetings.</li>
<li>Safety and Security Department – Scheduling police coverage for our commencement ceremonies at UT’s Thompson-Boling Arena twice per year.</li>
<li>Executive Assistant and Executive Secretary to the President</li>
<li>Executive Assistant to the Vice President of Business and Finance</li>
<li>Executive Assistant to the Vice President of Information Services</li>
<li>Executive Assistant to the Vice President of College Advancement</li>
<li>Chair of Sustainable Campus Committee</li>
<li>Faculty</li>
</ul>
External contacts:
<ul>
<li>Manager of the Thompson-Boling Arena – Collaboration between us to secure dates and times for our commencement ceremonies. Sending work orders with set-up instructions.</li>
<li>Manager of the Knoxville Civic Coliseum</li>
<li>Food Service Director @ PSCC</li>
<li>Food vendors – Scheduling catering for all volunteers at commencement.</li>
<li>Bookstore Manager – coordinating in regards to cap and gown orders for our graduates.</li>
<li>Grad Images Photography – Working closely to assure that they deliver our reader cards and provide pictures for our grads at commencement.</li>
<li>Direct Mail Service – Schedule mailings to let students know they may be closer to graduating than they thought. Invite them to see an advisor.</li>
<li>FBI Agents – Verify background check for current and previous students that are applying to work in Federal Government positions.</li>
<li>Parents of students – Answering questions as they arise regarding graduation and various other events.</li>
</ul>
Physical Demands: This position requires a reasonable level of fitness.&nbsp; On occasion, some lifting, walking and standing for extended periods of time are required.
Full-time Employment Benefits:
​• Insurance Options Health, dental, vision, life, short/long-term disability, FSA/HSA Wellness Incentive Program, if​​enrolled in health plan
​• Educational Assistance Fee Waiver Spouse/Dependent discounts Audit/Non-Credit Reimbursement Program
​• Employee Assistance Program
• Retirement options Tennessee traditional pension plan option (TCRS) 401k with $50 company match/457/403b
• Employee Discount program with over 900+companies
• 13 Paid Holidays/Year Includes paid days off the last week of December
• Sick Leave Bank
​• Longevity Pay
• Many opportunities for professional development
Special Instructions to Applicants:&nbsp;To be considered for a position at Pellissippi State, you must create an on-line application. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Work experience that is&nbsp;not&nbsp;listed on the application will not be considered towards qualifying and/or compensation. Please note: attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience. Please note: to scan, upload, or attach documents, a computer and scanner are available at the Hardin Valley Campus Educational Resources Center, if needed.
Pellissippi State Community College is an EEO/AA/Title VI/Title IX/Section 504/ADA employer
If you have any problems or questions please contact Human Resources at Pellissippi State Community College’s Human Resource Office at 865-694-6607 or by email at&nbsp;<a href="mailto:recruiting@pstcc.edu" target="_blank">recruiting@pstcc.edu</a>.
If you are interested in this position, click on the link to the left to apply.
#mrp


      Executive Assistant I, Student Affairs
    

10-Oct-2024<h4>Senior Research Portfolio Administrator</h4>Harvard Medical School 67000BRJob SummaryThe mission of the Department of Genetics at the Harvard Medical School encompasses research and education while serving as a focal point for drawing together and integrating basic and clinical genetic efforts conducted across the University, the School, and HMS-affiliated hospitals. The scope of the work conducted includes but is not limited to human genetics of both single gene disorders and complex traits, development of genomic technology, cancer biology, developmental biology, signal transduction, cell biological problems, stem cell biology, computational genetics, immunology, synthetic biology, epigenetics, evolutionary biology, and plant biology. The Department is strongly committed to supporting its current community of faculty, postdoctoral fellows, and graduate students, securing the best up-and-coming scientists, and setting its sights on future research opportunities. Research Portfolio Administration is integral to the department's success. Research Portfolio Administrators oversee the administration, management, and reporting of research funds devoted to innovative genetic studies to unravel human biology's complexities. They coordinate grant proposals, manage budgets, ensure compliance with funding guidelines, and foster collaborative relationships with principal investigators, postdoctoral researchers, and graduate students. They are vital in advancing groundbreaking genetics research with the highly regarded faculty in a collaborative environment that offers a unique opportunity to develop and hone critical thinking, financial analysis, and communication skills while supporting the academic mission of Harvard Medical School. &nbsp;Position DescriptionAreas of accountability in Research Portfolio Administration within Genetics include but are not limited to: Pre-Award responsibilities:<ul><li>Managing the application process with researchers, subrecipient institutions, and other administrators to meet internal and external deadlines.</li><li>Working with PIs to prepare and submit grant applications for basic and clinical research (if applicable), ensuring that all sponsor guidelines are met.</li><li>Advising researchers on funding opportunity requirements and fiscal, administrative, and compliance policies and procedures.</li><li>Preparation of project-specific budgets, including proper application of F&amp;A costs.</li><li>Entering proposals into Harvard’s system of record (GMAS) and sponsor portals (e.g., ASSIST, Grants.gov Workspace, Research.gov, Proposal Central) and routing to ORA for institutional review, authorization, and submission.</li><li>Drafting timely responses to Just-In-Time requests, including revised budgets, current and pending support, and compliance approvals (e.g., IRB, IACUC) information.</li></ul> Post-Award responsibilities:<ul><li>Daily monitoring of grants and contracts for PIs assigned to a department portfolio.</li><li>Serving as the principal source of information on complex fiscal policies and procedures, including federal funding regulations, and advising faculty and staff on existing options or alternatives.</li><li>Post-award management with a high degree of complexity; manages portfolio, including program projects, philanthropic gifts, and various domestic and international sub-agreements from federal and non-federal funding sources, ensuring compliance with federal and university cost principles.</li><li>Understanding and applying award terms and conditions, regularly reviewing study progress, and generating accurate and timely invoices to sponsors.</li><li>Monitoring sponsored award expenditures to ensure that expenses are properly charged and reimbursed, according to award terms and conditions and within budget limits and timelines.</li><li>Managing oversight of subrecipients, including ongoing monitoring of spending and of special terms and conditions.</li><li>Preparing financial projection reports to analyze spending patterns and rates. Notifying PIs about funding shortfalls and planning for contingencies.</li><li>Reviewing and approving payments, including vendor invoices, individual reimbursements, and other accounts payables and receivables up to $25k.</li><li>Submitting timely payroll changes for faculty and staff.</li><li>Maintaining accurate records of personnel effort and corresponding salary charges to sponsored awards and assisting faculty and staff with quarterly and annual effort certifications.</li><li>Preparing progress reports and prior approval requests and routing them for institutional review, authorization, and submission to sponsors.</li><li>Interpret and administer university guidelines and sponsored research regulations; provide guidance to faculty about department, university, and sponsored policies.</li><li>Working with OSP to close out sponsored projects per award requirements.</li></ul> If you have a passion for genetics research, a desire to lend your exceptional organizational skills, and a knack for financial management toward improving human health, we invite you to join our team! Take this unique opportunity to contribute to unraveling human biology's complexities while developing your skills in a collaborative and supportive environment.Basic QualificationsFive or more years of experience in sponsored research administration or related experience required. Higher education may count toward years of experience. For details regarding department and role-specific Basic Qualifications, visit our department webpage at: <a href="https://genetics.hms.harvard.edu/about-us/departmental-employment-opportunities" target="_blank">https://genetics.hms.harvard.edu/about-us/departmental-employment-oppor…</a> &nbsp;Additional Qualifications and Skills<ul><li>Demonstrated knowledge of federal Uniform Guidance, NIHGPS, NSF PAPPG, and current issues in research administration.</li><li>Experience using ASSIST, eRA Commons, Research.gov, Grants.gov Workspace, and other sponsor systems.</li><li>Proven ability to work collaboratively and independently in managing multiple projects in a fast-paced, deadline-driven environment.</li><li>Must possess excellent written and verbal communication skills.</li><li>Solid computer skills such as proficiency with Microsoft Office; intermediate to advanced Excel skills required.</li><li>Demonstrated knowledge of financial principles, budget management, and financial analysis.</li><li>Experience and working knowledge with clinical trials for the full span of an award preferred (if applicable).</li></ul>Additional InformationThe health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines. Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding. The Harvard Medical School is not able to provide visa sponsorship for this position. Not ready to apply? Join our talent community to keep in touch and learn about future opportunities! (<a href="https://www.gem.com" target="_blank">https://www.gem.com</a> ?formID=16341e35-cbc6-4904-88a3-09b35763307e) &nbsp;Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionFinance Department Office LocationUSA - MA - Boston Job Code405007 Financial Professional (N) Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade056DepartmentGeneticsUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Schedule35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm &nbsp;Commitment to Equity, Diversity, Inclusion, and BelongingWe are committed to cultivating an&nbsp;inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values&nbsp;&nbsp;&nbsp; <a href="https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement" target="_blank">https://hms.harvard.edu/about-hms/campus-culture/mission-community-valu…</a>EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-WG1

Senior Research Portfolio Administrator

<h4>Summary of Position</h4>Reporting to the President, the Executive Assistant’s primary role is to function as the communication and organization arm between the IDC team and the President, ensuring all team members are informed and in-sync on the status of the numerous efforts and tasks being handled on a daily basis. In addition, this role maintains the flow of information not only throughout IDC, but with our partners at Lionsgate as well as those in Latin America. Furthermore, this role will function as a coordinator for the business in that you will be charged with assisting all teams (finance, marketing, servicing) in their respective work by stepping in where and when help is needed to ensure smooth work flows and that all deadlines are met on time.<h4>Responsibilities</h4><ul><li>Supporting all administrative tasks as assigned by the President, while also providing additional support to the greater team</li><li>Coordinating meetings and conference calls, scheduling attendance and meetings to film markets</li><li>Managing the President’s executive calendars and answering phones for IDC at large</li><li>Creating and tracking invoices and submitting into SAP</li><li>Handling travel details and expense reports</li><li>Providing support to IDC team, as necessary, including liaison with IT, Office services, etc.&nbsp;</li><li>Following up on contract drafting and signing by all parties as well as contract filling for IDC</li><li>Updating box office tracking as needed for new and current releases</li><li>Interacting with Home Ent and LGTV for follow up and tracking of tasks&nbsp;</li><li>Answering phones, filing and copying</li></ul><h4>Qualifications and Skills</h4><ul><li>1+ years of experience as a highly performing Assistant supporting a senior executive</li><li>Excellent verbal and written communication skills</li><li>Excellent organizational skills and highly detail-oriented</li><li>Strong sense of urgency but with detail to follow up and closing open tasks</li><li>Proven skills at maintaining business relationships</li><li>Strong judgment and decision-making skills</li><li>Strong proficiency with Microsoft Office and Outlook</li><li>Bachelor’s Degree preferred</li><li>Fluency in Spanish and/or Portuguese helpful</li><li>Self-driven task seeker</li></ul><h4>About the Company</h4>Lionsgate (NYSE: LGF.A, LGF.B) encompasses world-class motion picture and television studio operations aligned with the STARZ premium global subscription platform to bring a unique and varied portfolio of entertainment to consumers around the world. The Company’s film, television, subscription and location-based entertainment businesses are backed by a 17,000-title library and a valuable collection of iconic film and television franchises. A digital age company driven by its entrepreneurial culture and commitment to innovation, the Lionsgate brand is synonymous with bold, original, relatable entertainment for audiences worldwide.<h4>Business Unit Overview</h4>Motion Picture Group Lionsgate’s motion picture business is a consistent box office market share leader with films that have grossed more than $10 billion worldwide over the past six years. This leadership is driven by world-class talent relationships, a deep and renewable portfolio of iconic brands and franchises, and a diverse and balanced slate that is built to enhance consumer enjoyment of the theatrical experience but also has the flexibility to utilize a broad range of alternative release strategies as the opportunities to monetize films continue to expand. The creator, owner and distributor of great film brands including The Hunger Games, Twilight Saga, John Wick, Now You See Me, Knives Out, La La Land, Saw, Dirty Dancing and Monster’s Ball, among many others, films released by Lionsgate and its predecessor companies have earned 129 Academy Award® nominations and 32 Oscar® wins. In addition to its mainstream commercial releases, Lionsgate’s Motion Picture Group includes specialty film distributor Roadside Attractions, an industry leader in award-winning prestige movies, Pantelion Films, the U.S. market leader in Spanish-language releases, a top film production and distribution brand in the UK, and multiplatform distributor Grindstone Entertainment.IDC (International Distribution Company) Housed within the Motion Picture Group, IDC is a joint-venture between Lionsgate and IDC President Pedro Rodriguez, who’s primary focus is on the distribution of Lionsgate’s and other acquired motion pictures throughout the Latin American continent. Releasing films in 23 countries south of the US border and through its unique partnerships in each country, IDC is the #1 pan reginal theatrical distributor with more than 150 theatrical releases since its incorporation in 2005 and 1.3 billion dollars in box office. IDC releases 12-18 theatrical films per year and is responsible for monitoring and coordinating their whole lifespan’s exhibition through all windows and release channels in the territory.<h4>Our Benefits</h4><ul><li>Full Coverage – Medical, Vision, and Dental</li><li>Work/Life Balance – generous sick days, vacation days, holidays, and Impact Day</li><li>401(k) company matching</li><li>Tuition Reimbursement (up to graduate degree)</li></ul><h4>Compensation</h4>$43,000 - $45,000&nbsp;<h4>EEO Statement</h4>Lionsgate is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws. In addition, Lionsgate will provide reasonable accommodations for qualified individuals with disabilities. Lionsgate will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law. &nbsp;

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