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Administrative Assistant for Optometry UIW Mission Position Summary The Administrative Assistant for Optometry is responsible for performing administrative duties in support of the Rosenberg School of Optometry's Continuing Education and Residency programs. This position supports the dean's office in providing office coverage, answering phones, greeting visitors, and assisting visitors with questions. The Administrative Assistant for Optometry reports to the Coordinator of Optometry Operations. Essential Functions Job Duties Knowledge Skills and Abilities <ul> <li>Proficiency in MS Outlook, Word, Excel, or similar systems.</li> <li>Excellent communication skills, verbal, written, and interpersonal.</li> <li>Excellent organizational skills.</li> <li>Strong ability to effectively manage multiple priorities in a deadline-driven environment.</li> <li>Strong problem-solving and analytical skills.</li> <li>Strong ability to effectively work independently and in a team environment.</li> <li>Strong ability to keep information confidential.</li> <li>Ability to work effectively with individuals from diverse communities and cultures.</li> <li>Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.</li> </ul> Required Education High School Diploma or equivalent. Required Work Experience Two (2) years of related work experience in an office setting. Preferred Qualifications <ul> <li>Associate's degree or equivalent.</li> <li>Bilingual skills in Spanish language.</li> </ul> Required Certifications, Licenses or Registrations Not Specified. Work Hours Monday through Friday 8am to 5pm with extended hours as needed to meet departmental goals. Physical Demands <ul> <li>Ability to lift up to 10lbs for table set-up/tear-down at events.</li> <li>Ability to lift up to 15 lbs of office and event supplies.</li> <li>Ability to reach overhead, bend, and squat to retrieve office and events materials.</li> <li>Ability to actively engage in events for extended periods of time.</li> <li>Ability to regularly move about campus and event venues to actively engage others, as well as attend events on and off campus.</li> </ul> Posting Number: AS2051PO Job Type: Full Time Job Category: Staff (non-exempt) Desired Start Date: 11/18/2024 Position End Date (if temporary): Reports To: Coordinator of Optometry Operations Salary: $36,000-$38,500 Annualized Open Date: 10/23/2024 Close Date: Open Until Filled: Yes Special Instructions to Applicant To apply, visit <a href="https://apptrkr.com/5751644" target="_blank">https://jobs.uiw.edu/postings/27412</a> UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).jeid-2d751b2c7fa76842b9dad84f468bbbd7

University of the Incarnate Word

Administrative Assistant for Optometry

SUMMARYThe Administrator is responsible for the overall daily management and operation of the clinic. The Administrator reports directly to first line regional operational management which may be an Area Director, Regional Director, or Vice President of Operations, depending on the region/demographics.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties and tasks may be assigned.GROWTH · Develop and implement processes for program growth in accordance with Company goals. · Plan/coordinate patient scheduling to assure timely acceptance of patients and effective staffing levels. · Implement clinical and operational processes to improve patient health and minimize hospitalizations and missed treatments. · Achieve financial targets to include budget, labor costs, supply costs and expenditures.OUTCOMES · Review all incident reports; make recommendations and take action relative to incidents as appropriate; report at monthly QAPI meeting. · Promote quality management program through education and involvement of staff and patients in outcomes as well as overall responsibility to achieve corporate goals for quality. Leads QAPI meetings and quality improvement committees. · Coordinate the functions of all departments and develop standards and methods of measuring patient care services, including a chronological record of services provided to patients as required by the ESRD Network Coordinating Council and Medicare. · Work with staff to maintain chronological, thorough, and appropriate documentation in the patient record of all treatments, activities, and communication with the patient, physician and other healthcare professionals. · Achieve program's target goals for patient outcomes in accordance with quality patient care and Company goals.OPERATIONAL&nbsp;READINESS· Knowledge of and remain current with federal, state, local laws and regulations, including health care professionals practice act requirements. · Assure that the clinic is in compliance with all applicable federal, state, and local laws and regulations and receives continuing certification from all statutory and regulatory agencies. · Develop, implement and follow up necessary Corrective Action Plans for internal and external surveys. · May assume Charge Nurse's responsibilities as needed. · Responsible for duties listed in Registered Supervising Nurse job description and nursing services policy # C-AD-0110 or must designate Registered Nurse meeting these qualifications. · May fulfill responsibility of facility CEO as delegated by Governing Body. · Conduct and/or participate in both formal and informal meetings with the governing body, Regional Director, Medical Director and the staff. Assure that appropriate staff meetings, in-service education meetings, and team patient care planning meetings are held monthly. Assure that Quality Assessment &amp; Performance Improvement Program is current at all times. · Establish, maintain, and submit all required records and reports concerning staff, patients, and the operational affairs of the center. · Plan, coordinate, and approve effective and efficient staffing to meet patient needs and regulations. · Oversee the maintenance of equipment and supplies to meet current laws and regulations.OPERATIONAL READINESS (cont.) · Continuously monitor to ensure that a safe and sanitary physical environment is maintained throughout the facility; that all equipment is maintained and functions properly; and that adequate and appropriate inventory levels of all supplies are available and used correctly. · Supervise the maintenance of equipment, building areas occupied by the center and other property belonging to the center. · Know and understand the water treatment and mechanisms of the equipment of the facility. · Assist, when necessary, with disinfection of equipment and supplies including bicarbonate delivery systems and dialysis machines.PARTNERSHIPS · Monitor all contractual agreements; update as needed with corporate oversight. · Maintain collaborative working relationship with Medical Director and physicians. · Establish and maintain a positive relationship with area hospitals, agencies, vendors and the community. · Actively promote GUEST customer service standards; develop effective relationships at all levels of the organization. · Respond effectively to inquiries or complaints.STAFF&nbsp;DEVELOPMENT/&nbsp;RETENTION · Ensure all staff meet required qualifications for position held and perform duties within limitations established by and in accordance with company policy/procedures, health care professionals practice acts, applicable state and federal laws and regulations. · Recruit, train, develop, and supervise all personnel. · Maintain effective personnel management and employee relations, including evaluating the performance of all personnel; approving and submitting all hours worked and counseling and disciplining employees. · Uphold management goals of corporation by leading staff in team concepts and promoting a team effort. · Effectively communicates expectations; accepts accountability and holds others accountable for performance.ADMINISTRATORState Specific RegulationsAlabamaIF DESIGNATED CEO FOR THE CLINIC, MUST: <ul><li> Hold at least a baccalaureate degree and has at least one (1) year of experience in a dialysis unit OR</li><li> Meets the qualifications for a qualified physician director or qualified registered supervising nurse.</li></ul>Georgia <ul><li> Hold at least a baccalaureate degree and has at least one (1) year experience in an end stage renal disease facility OR</li><li> Meets the qualifications for a physician director or a nurse responsible for nursing services for an end stage renal disease facility OR</li><li> Has been acting for at least two (2) years as a facility administrator for an end stage renal disease facility which has been certified for the federal Medicare program.</li></ul>Maryland IF NOT THE DESIGNATED CEO FOR THE CLINIC, MUST: <ul><li> Be 21 years old or older.</li><li> Possess a high school diploma or a high school equivalency diploma.</li><li> Have at least one (1) year of dialysis experience.</li><li> Have no criminal conviction or other criminal history that indicates behavior that is potentially harmful to patients, documented through either a criminal history records check or criminal background check completed within one (1) month before employment.</li></ul>New Jersey <ul><li> A baccalaureate degree from an accredited college or university and the equivalent of at least one (1) year experience in supervising renal dialysis services OR</li><li> Five (5) years full-time experience in the provision of renal dialysis services and documentation of supervisory experience for at least one (1) year.</li></ul>South Carolina <ul><li> Hold at least a baccalaureate degree or have a minimum of an associate degree in a health-related field with at least two (2) years experience in ESRD within the past five (5) years.</li></ul>Wyoming PERSON IN CHARGE OF THE OPERATION OF THE FACILITY TWENTY-FOUR (24) HOURS PER DAY AND IS:<ul><li> A physician OR</li><li> A Registered Nurse who has at least six (6) months of experience working in a renal dialysis center OR</li><li> An individual with a bachelors degree and one (1) year experience in health service administration, preferably in a renal dialysis center.</li></ul>REGISTERED SUPERVISING NURSEState Specific RegulationsGeorgia <ul><li> RN with twelve (12) months of experience in clinical nursing, and an additional six (6) months of experience in nursing care of the patient with permanent kidney failure or undergoing kidney transplantation, including training in and experience with the dialysis process OR</li><li> RN with eighteen (18) months of experience in nursing care of the patient with on maintenance dialysis, or the nursing care of the patient with a kidney transplant, including training in and experience with the dialysis process.</li><li> Where the RN responsible for nursing services is also in charge of self-care dialysis training, at least three (3) months of the total required dialysis experience is in training patients in self-care.</li></ul>New Jersey THIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF NJ AND MUST:<ul><li> Have twelve (12) months full time experience in nursing supervision and/or nursing administration obtained in a hemodialysis setting within the last twenty-four (24) months.</li></ul>South Carolina THIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF SC AND MUST: <ul><li> Be a registered nurse with at least eighteen (18) months of experience in clinical nursing, with at least six (6) months experience in care of patients with ESRD.</li></ul>Texas THIS POSITION ALSO MAY BE KNOWN AS THE DIRECTOR OF NURSING IN THE STATE OF TX AND MUST:<ul><li> Have at least eighteen (18) months experience as an RN, which includes at least twelve (12) months experience in dialysis within the last twenty-four (24) months; OR </li><li> Have at least eighteen (18) months experience as an RN, and holds a current certification from a nationally recognized board in nephrology nursing or hemodialysis.</li></ul>

U.S. Renal Care

Dialysis Facility Administrator

23-Oct-2024<h4>Graduate Commons Program Administrator</h4>Campus Services 67090BRJob SummaryUnit Summary&nbsp;Harvard University Housing &amp; Real Estate (HUHRE) is a department within Harvard Campus Services, a multi-department organization within Harvard’s Central Administration.&nbsp; HUHRE supports the University’s educational and research efforts by offering Harvard affiliates a wide array of housing and real estate services in University-owned properties which are conveniently located, competitively priced, and professionally managed to residents and tenants alike. HUHRE serves as the asset manager for Harvard’s portfolio of commercial spaces and centrally stewarded institutional assets, overseeing the leasing and operations of University-owned institutional space for Harvard affiliates and commercial spaces for rent by private retail tenants within the Cambridge, and Greater Boston area.HUHRE manages a broad range of initiatives and assets to help support the Harvard community. These include, but are not limited to:&nbsp;<ul><li>Leasing, managing, and renewing Harvard-owned housing as well as Harvard offices/institutional spaces, and commercial real estate portfolios</li><li>Leading community engagement and programming opportunities</li><li>Managing relationships with external partners and vendors</li><li>Working within the larger University community to develop and coordinate University-wide policies and strategies</li><li>&nbsp;Supporting new University housing and real estate development projects across the Cambridge and Greater Boston area</li></ul>Harvard University Housing &amp; Real Estate and Harvard Campus Services are committed to cultivating an organization that is diverse, equitable, and inclusive.Job SummaryThe Graduate Commons Program creates vibrant learning and social opportunities for students, faculty, staff, and their families living within Harvard University Housing properties. Events curated under the direction of our dedicated staff of residential Faculty Directors, full-time professional staff, and Community Advisors support our residential community, provide opportunities for engagement amongst neighbors, and sustain over 400 events per year to help make Harvard home for all. The Graduate Commons Program Administrator is a full-time, 40-hour/week role for a highly organized and driven individual with a career interest in operations management, space and event coordination, and supporting residential communities within a university setting.Position DescriptionDuties and ResponsibilitiesReporting to the Director of Employee and Community Engagement, the Program Administrator is responsible for supporting the effective management of Graduate Commons operations within Harvard University Housing. The position plays a critical role in ensuring that the Graduate Commons full time staff, programming, and residents are supported in a manner consistent with the mission, vision, and values of Graduate Commons/Harvard Housing, Campus Services, and Harvard University. The position includes periods of independent work, as well as frequent movement across the portfolio to prepare for events or room reservations.&nbsp;Responsibilities include but are not limited to the following:Event and Project Support:<ul><li>Support Director, Associate Director, and three Program Managers through room scheduling, media and AV assistance, catering, marketing, parking, and vendor management&nbsp;</li><li>Help research local events, resources, and programs that would benefit the resident population&nbsp;</li><li>Staff Graduate Commons programs as needed (after hours and weekend work may be required); must complete Crowd Manager training&nbsp;</li></ul>Administrative Support<ul><li>Manage Resident Room Reservation Process for entire portfolio in Momentus system, including resident communication, access to spaces, collection of reservation fees, and any fines associated</li><li>Support Executive Committee for Momentus system by owning troubleshooting process; connect with IT as needed&nbsp;</li><li>Manage and oversee AV in common areas including work requests and REACH display boards&nbsp;</li><li>Coordinate with Program Managers on common room usage, including creating regular reports on space usage and access for Community Advisor teams&nbsp;</li><li>Prepare and process invoices, reimbursement, and P-Card processing through University financial and procurement system</li><li>Track expenses by Area for the budget process</li><li>Manage vendor setup in the University system, common room key inventory, and storage room inventory for common rooms&nbsp;</li><li>Oversee GCP vendor database to ensure updated information and accuracy of contact information&nbsp;</li><li>Answer questions and direct communication through the Graduate Commons general inbox and voicemail&nbsp;</li><li>Prepare documents for various meetings/trainings/workshops as directed&nbsp;</li><li>Submit and track general work requests related to Graduate Commons common areas including cleaning, furniture moves, light bulbs, etc.</li></ul>Systems Support&nbsp;<ul><li>Support Executive Committee for Ungerboeck/Momentus system by owning troubleshooting process; connect with IT as needed&nbsp;</li><li>Document management support and system processes, including archives.</li><li>Assists with internal systems: Yardi and Momentus</li><li>Serves as backup departmental coordinator a resource for key business systems: Momentus&nbsp;</li><li>Organizes and implements systems policies and procedures, performing necessary support duties as needed.&nbsp; Responsible for maintaining up to date and accessible documentation of processes for which this position has primary accountability.</li><li>Attend monthly meetings as needed.&nbsp;</li></ul>Communication:<ul><li>Create weekly Graduate Commons newsletters (Constant Contact) using input from the Program Manager team&nbsp;</li><li>Create promotional materials for Graduate Commons events as needed and disseminate them via social media channels, REACH electronic display boards, and weekly newsletter&nbsp;</li><li>Update and maintain mailing lists using the leasing system Yardi</li><li>Provide clear information to and maintain positive demeanor with residents when approached with questions&nbsp;</li></ul>Other duties as assigned, including supporting HUH Leasing and Property Management teams as needed.&nbsp;Basic QualificationsBachelor’s degree or equivalent business training beyond high school is required. Administrative, Event Planning, or Student Affairs experience preferred. Three or more years of related experience. Education beyond high school may count towards experience.The ideal candidate will possess excellent verbal and written communication skills, strong interpersonal skills, the ability to work effectively and independently in a fast-paced environment, and attention to detail.&nbsp; Must be able to manage multiple responsibilities, set priorities, take initiative, and meet deadlines. Ability to work independently with minimal supervision. Must have proven ability to handle complex and sensitive data with confidentiality and discretion. Professional demeanor, appearance, and customer service experience are essential.&nbsp; Must have excellent computer skills including in-depth understanding of, and experience with, databases, spreadsheets, word processing, and scheduling/email software packages (Microsoft Word, Excel, Access, and Outlook). May be tested on appropriate computer skills as required. Ability to lift 25lbs and move furniture on occasion for event set up.&nbsp;Must be able to work a 9-5pm schedule daily, however, the Program Administrator may be asked to work evening and weekend hours as needed for event support. Work schedule flexibility will be considered. Duties will range from sitting at a desk to walking to multiple properties for AV and project support, as well as event set-up and support. Work will be accomplished using a variety of computer and cloud-based platforms, so openness towards and comfort in learning new systems quickly is essential for success in this role.HUH/Campus Services requires pre-employment reference and background screening. Candidates must submit a resume and cover letter to be considered.&nbsp;Working ConditionsEmergency Status DesignationAdditional InformationThe health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403134 Coordinator I Work FormatHybrid (partially on-site, partially remote) Salary Grade054DepartmentHarvard Housing and Real EstateUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningEducation, Employment, IdentityScheduleMonday-Friday 9:00am-5:00pm Days Off: Sunday &amp; SaturdayCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-GJ1

Harvard University FAS Human Resources

Graduate Commons Program Administrator

Lead Coordinator for Leadership Development Job ID: 12674 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. Position Information Hiring Department: Student Engagement &amp; Leadership Center Posting End Date: Open until filled. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends FLSA status: Exempt Earliest Start Date: 12/2/2024 Salary: $40,480 Annually Required Application Materials: <ul><li>Resume</li><li>Cover Letter</li><li>List of three references</li></ul> Summary: The Student Engagement and Leadership Center (SELC) promotes the principles of engagement and leadership by offering programs and services focused on enhancing the personal, educational, leadership, and social development of students enrolled at the University of Texas at El Paso. The Coordinator of leadership development is responsible for working with faculty and staff partners to create large and small-scale leadership programs across campus for all students according to university policies and regulations. Note:The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. Must possess a valid driver's license issued by the State where the applicant resides and must be insurable as defined in the UT System BPM 16-05-02, as applicable to the performance of essential duties and responsibilities of the position. Purpose of Position Essential Functions <ul><li>Works collaboratively with faculty, departments, Colleges/Schools and administration in developing, leading and assessing leadership development programs/activities, high-impact activities, and academic success initiatives for first year students, sophomores, juniors, seniors, and graduate students. </li><li>Oversees the continuous development and implementation of the Miners Leadership Initiative, a learning outcome based, programming model that contributes greatly to educating students on leadership development. Create leadership development workshops utilizing relevant and applicable leadership and student development theories. </li><li>Manages the Distinguished Leadership Speaker Series, inviting groundbreaking and thought-provoking leaders from off campus to engage with our UTEP community through a variety of captivating talks and discussions.</li><li>Create a leadership development model, vision and/or plan for the department that outlines leadership programs, events, and opportunities for students to participate in throughout their experience at UTEP.</li><li>Support the Assistant Director with the creation and assessment of learning outcomes which measure program effectiveness, knowledge acquisition, and the understanding of student's leadership development.</li><li>Collaborate with the Coordinator of Student Organizations to develop leadership programs for registered student organization leaders and advisors.</li><li>Serve on the campus-wide Miners Leadership Summit planning committee.</li><li>Serve as primary advisor to the National Society of Leadership and Success chapter.</li><li>Serve as Campus Security Authority as outlined by the Clery Act.</li><li>Attend weekly staff meetings.</li><li>Serve on division and campus-wide committees.</li><li>May be required to participate in university wide events such as Texas Western Gold Rush, Minerpalooza, Orange &amp; Blue Day, Commencement, and Project Move with advance notice.</li><li>Must be available for evening and weekend work as required. Some travel may be required.</li><li>Understands the department's role in accomplishing the University's mission.</li><li>Acts as a liaison between the department and internal and/or external customers.</li><li>Knowledge of all Microsoft Office software and able to learn and use institutional software systems.</li><li>Complies with all State and University policies.</li><li>Other duties may be assigned.</li></ul> Supervisory Responsibilities: Supervise student intern(s) Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Required Qualifications: Education: Bachelor's Degree from four-year college or university and Experience: Two years of experience, related to the statement of duties and responsibilities; or equivalent combination of education and experience Preferred Qualifications: Master's degree and at least two years of professional experience working in higher education or related field in education and related to the statement of duties and responsibilities (or equivalent combination of education and experience); knowledge of student development theory; knowledge of leadership education curriculum; knowledge of peer to peer mentoring models; demonstrated experience working with student organizations and program development; Equivalent combination of relevant education and experience may be substituted as appropriate Additional Information The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 25pounds. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5742619&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5742619" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12674&amp;PostingSeq=1</a> jeid-3bdacafd5a9e664985ed840ac2f06d24

The University of Texas at El Paso

Lead Coordinator for Leadership Development

Senior Coordinator (BBRC) Job ID: 12678 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP <a href="https://apptrkr.com/get_redirect.php?id=5744349&amp;targetURL=https://www.utep.edu/" target="_blank">About the University of Texas at El Paso</a> UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. <a href="https://apptrkr.com/get_redirect.php?id=5744349&amp;targetURL=https://www.utep.edu/science" target="_blank">College of Science</a> The University of Texas at El Paso's College of Science is committed to advancing scientific knowledge through research, innovation, and education. With a focus on interdisciplinary collaboration and cutting-edge research, the college provides students with hands-on learning opportunities in fields such as biology, chemistry, physics, geosciences, and mathematical sciences. Our mission is to cultivate future leaders in science and technology, while contributing to the scientific and economic development of the border region and beyond. Position Information Hiring Department: <a href="https://apptrkr.com/get_redirect.php?id=5744349&amp;targetURL=https://www.utep.edu/science" target="_blank">College of Science</a> Posting End Date: Open until filled. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends FLSA status: Exempt Earliest Start Date: As soon as possible. Salary: Commensurate with experience. Required Application Materials: <ul><li>Resume</li><li>Cover Letter</li><li>List of three references</li></ul> Note: This position is Grant Funded and subject to availability of funds. The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Summary:The Texas A&amp;M AgriLife Research Center at El Paso will oversee the development and implementation of the Rio Grande Colonias USDA Food Business Center (RG-FBC). The RG-FBC is USDA funded initiative to provide coordination, technical assistance, and financial capacity to small and mid-sized food and farm businesses. The primary role of the Business Development Coordinator will be to identify and guide small-medium sized producers and supply chain entities (beneficiaries) through readiness for capacity building and expansion. The Business Development Coordinator serves as the first point of contact in the dissemination of information and resources available to the beneficiaries by way of the RGC-RFBC to the greater New Mexico and Texas community. The Business Development Coordinator will develop a caseload of beneficiaries whom they will work with for up to four years. The Outreach and Business Caseworker will travel across several counties throughout Texas and New Mexico. This includes travel to beneficiaries' place of business, community meetings and events, ideally in person. *This position involves fieldwork, and the candidate must use their own vehicle as no university vehicle will be provided. Mileage reimbursement will not be provided. A flexible schedule, including availability for evenings and weekends, is necessary. Note:<a>The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.</a> Statement of Duties and Responsibilities: Provides excellent, prompt, professional, culturally sensitive customer service in English and Spanish. Identifies and maps potential project resources, project beneficiaries, and their needs Assists in the identification of supply chain gaps and opportunities for expansion Coordinates with Technical Assistance Providers to match projects to appropriate resources. Guides beneficiaries through various appropriate permitting, funding, and licensing application processes Coaches beneficiaries through readiness for Business Builder Subaward and other financial support opportunities. Practices good record keeping and tracking of client caseload and services provided Tracks client progress and pathway from initial point of contact through final objectives Regularly participates in community events, programs, and speaking engagements to build relationships and promote the RG-FBC. Serves on working groups and related committees as appropriate. Routinely reports and makes recommendations to RG-FBC Program Skillfully utilizes program databases and files. Handles special projects. Strong problem-solving skills and the ability to think outside the box. Ability to attend and lead meetings with various organizations and stakeholders is essential. Knowledge of all Microsoft Office software and able to learn and use institutional software systems. Complies with all State and University policies. Other duties may be assigned. Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Qualifications Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum Education required:Bachelor's Degree Minimum Experience required:Three years of related experience; or equivalent combination of education and experience. Experience with data reporting using cloud-based software. A valid driver's license is required. Preferred Education/Experience: Four years of related experience. Training or experience in community economic development, food systems work, business development and a farming background. Bilingual candidates are strongly encouraged to apply. Additional Information Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to feel; and reach with hands and arms. The employee is occasionally required to stand; walk; and talk or hear. The employee must regularly be able to lift and move up to 50 lbs. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5744349&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5744349" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12678&amp;PostingSeq=1</a> jeid-5e338d94d242044db8114fece738eb73

Senior Coordinator (BBRC)

Position Title: Office and IT ManagerStatus: Exempt, Full-TimeHours: 40+ hours per week, plus occasional evening and weekend hoursBenefits: 13 PTO days, 22 paid holidays, healthcare, long-term and short-term disability, 401k matching program (after one year), $10k tuition remissionSalary: $50,000 to $60,000Reports to: Co-DirectorABOUT OPEN CONNECTIONS:Founded in 1975, Open Connections is a nonprofit educational resource center that offers programs designed to empower young people and adults to create the life they want, full of purpose and fulfillment. When people leave Open Connections we hope that they are knowledgeable and comfortable in who they are; able to communicate their needs and wishes, and hear the needs and wishes of others, in a respectful and effective way; and prepared to tackle life’s challenges and opportunities using both creative and critical thinking.Open Connections is an equal opportunity employer. We do not discriminate on the basis of age, citizenship, color, disability, gender (expression or identity), marital status, military or veteran status, parental status, race, religion, sexual orientation, or any other non-merit factor.POSITION SUMMARY:This position will serve primarily as the office and IT manager and must be committed to advancing the mission of Open Connections, empowering people to create the lives they want, full of purpose and fulfillment.&nbsp;RESPONSIBILITIES:Office Management (60%)<ul><li>Support our community by<ul><li>Being a warm, welcoming face of Open Connections when answering the phone, replying to emails, and engaging in-person</li><li>Assisting, to the best of your ability, to requests and questions from youth, parents, and staff</li><li>Managing the clerical aspects of various events and services (open houses, conferences, summer camp, graduation, Pausing Festival)</li><li>Maintaining a wide variety of files and documents (calendars, handbooks, family lists)</li></ul></li><li>Support our staff by<ul><li>Assisting with purchasing needs</li><li>Managing the clerical aspects of new hires</li><li>Supporting the Property Manager with scheduling and work orders</li><li>Serving as a thought partner to the Co-Directors</li></ul></li></ul><ul><li>Support the organization by<ul><li>Managing the clerical aspects of the admissions and registration process;</li><li>Assisting with financial aspects of the organization including preparing invoices, processing payments, recording credit cards charges into Quickbooks, and paying bills;</li><li>Assisting the Development Committee by maintaining the donor database, sending thank yous, etc.</li><li>Serving as steward to the Event Closet, Gathering Space, Farmhouse and Barn Kitchens</li></ul></li></ul>IT/Tech Manager (20%)<ul><li>Develop and maintain a comprehensive IT plan<ul><li>Serve as network administrator (network, computers, email, cloud storage, password security)</li><li>Support internal program sites</li><li>Managing the Adobe Lightroom photo database</li><li>Program IT Support</li></ul></li><li>Work with co-director on organizational web presence<ul><li>Google Ads</li><li>Support website maintenance</li><li>Manage OC’s social media presence</li></ul></li><li>Responsible for database and record management<ul><li>Filemaker,&nbsp;</li><li>Constant Contact,&nbsp;</li><li>FlipCause,&nbsp;</li><li>Keeper</li><li>Excel</li></ul></li></ul>Direct Mission Support (10%)<ul><li>Ground self in the OC mission through one-half to one day of facilitation a week</li></ul>Other Duties as Needed (10%)Additional Details:Salary: $50k to $60kTime Commitment: This is a full-time exempt position.Benefits: Health care, 13 PTO days, 22 paid vacation days, short-term disability, long-term disability, 401k matching program after the first year, $10k tuition remissionHow to Apply:Which color is friendlier and why, red or blue? Interested candidates should provide the answer to the question, a letter of interest, and resume to&nbsp;<a href="mailto:hr@openconnections.org" target="_blank">hr@openconnections.org</a>.&nbsp; Applications will be accepted until the position is filled.CommitmentsAll candidates should share these commitments:<ul><li>Personal responsibility and sustainability of the organization&nbsp;</li><li>Deep belief in OC Philosophy</li><li>Ongoing personal and professional growth, including continuous personal education on alternative education</li><li>Diversity of student and staff population</li><li>Economic access for all who feel the school is right for them</li></ul>

Open Connections

Office and IT Manager

<dt><h4>Description</h4></dt> Pay Grade: G Job Code: GST051 Click HERE for Video Who we are.&nbsp;We protect lives.The Georgia Department of Public Health is the lead agency entrusted by the people of Georgia to proudly protect lives and promote healthy lifestyles in diverse communities statewide. We are committed to preventing disease, injury, and disability; promoting health and well-being; and preparing the State of Georgia for responding to disasters.&nbsp; What we offer.&nbsp;As a member of the Georgia Department of Public Health team, you will join a passionate group of individuals who are dedicated to making an impact. &nbsp;No matter your role, you will individually contribute to protecting the lives of all Georgians while receiving a wide range of benefits, so you can:<ul><li>Make a Professional Impact – Build your career where it matters and protect lives in the community where you live, work, and play</li><li>Enjoy Workplace Flexibility&nbsp;– Experience flexibility in how you work so you can be your best self for you and Georgia Residents</li><li>Work with&nbsp;a Dynamic and Diverse Team– Collaborative and inclusive way of working where employees share ideas and leverage collective strengths&nbsp;</li><li>Achieve Career Longevity – Countless opportunities for continuous learning/development that support a long-term career</li><li>Take Part in a Hands-on Working Culture – Unique culture of active engagement and problem-solving, no matter your role</li><li>Feel Pride in Where you Work – Be part of making an impact in public health alongside dedicated people just like you</li></ul> The Northeast Health District is seeking an Administrative Assistant to work with Coordinator of the Breast and Cervical Cancer Program and the QA/QI Program. &nbsp;Duties will include providing clerical support by preparing documents, record keeping, making phone calls, data entry, reviewing medical invoices for accuracy, assisting with projects and other duties as assigned. The applicant should have the ability to communicate with health department staff, hospital personnel, billing departments, medical providers, patients and community members. As an administrative assistant within the Breast and Cervical Cancer Program at the Georgia Department of Public Health,&nbsp;you will join a dedicated group of public health professionals that help support the overall mission and vision of protecting lives of Georgian residents in a variety of ways. <dt><h4>Job Responsibilities</h4></dt>Under general supervision, performs a wide range of office administration duties for assigned functions or program areas, duties may be complex in nature and may involve access to confidential information. May research, investigate, and/or resolve program data or issues. Drafts documents, reports, or presentations. Represents program or unit, provides information and assistance to internal and external customers. &nbsp; Such responsibilities will include: <ul><li>Processing incoming patient referrals and maintaining patient spreadsheets.</li><li>Coding and processing invoices</li><li>Communicating with billing departments regarding invoices/patient accounts.</li><li>Receiving patient data forms and maintaining spreadsheets.</li><li>Routing confidential patient reports to appropriate clinical staff</li><li>Supporting the coordinator with CLIA related functions.</li><li>Monitoring the submission of monthly quality control documentation and maintaining CLIA notebooks.</li><li>Maintaining district nursing files.</li></ul><dt><h4>Minimum Qualifications</h4></dt>High school diploma/GED and three (3) years of job-related experience; or One (1) year of experience required at the lower level Admin Assistant 1 (GST050) or position equivalent. Preferred Qualifications: Requires organizational and communication skills, accuracy in data entry, and a thorough knowledge of Excel and Word. Previous medical office experience is desirable. Annual salary $39,500. Plus, generous benefits including 13 paid holidays, annual and sick leave, health insurance, and retirement plans. No phone calls, applications accepted ONLINE ONLY through the link posted.<dt><h4>Additional Information</h4></dt>The Georgia Department of Public Health commissioner and leaders encourage all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being.&nbsp; &nbsp; The use of breaks during the workday is authorized to support this philosophy and assist employees in meeting their goals. &nbsp;A maximum of 30 minutes in a given workday may be used to engage in physical activities, generally in the form of two 15-minute breaks or one 30-minute break. &nbsp;&nbsp; &nbsp;Employment Information &nbsp;&nbsp; Current State employees are subject to State Personnel Board rules regarding salary. &nbsp; DPH accepts educational credentials recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE). DPH will contact educational institutions to verify degree, diploma, licensure, etc. &nbsp;&nbsp; The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check.&nbsp; &nbsp; Relocation assistance is not provided.&nbsp; As an employee of DPH, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department. &nbsp;&nbsp; If you require accommodations under the American Disability Act (ADA), email you request to&nbsp;<a href="mailto:DPH-HR@dph.ga.gov" target="_blank">DPH-HR@dph.ga.gov</a> by the closing date of this announcement. &nbsp;&nbsp; DPH is an Equal Opportunity Employer &nbsp;&nbsp; Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process. Applicants who are not selected will not receive notification. This position is subject to close at any time once a satisfactory applicant pool has been identified.&nbsp;

Administrative Assistant - Breast and Cervical Cancer Program and QA/QI Program

Dialysis Administrator

Title:&nbsp; Executive Assistant I, External Affairs
Department:&nbsp;External Affairs
Number of Positions:&nbsp;1
Classification:&nbsp; 3m – on campus mobile

Position #:&nbsp;600590
Type of Appointment:&nbsp;Full-Time
Pay Rate:&nbsp;$36,270 - $44,390/per year. Pay will be determined based on related work experience above required. To be considered in determining pay, all related work experience must be listed on the application.
Required Documents Needed to Upload at Time of Application:&nbsp;Resume, transcripts and three professional references.
Reference check requirements:

​·&nbsp;&nbsp;&nbsp;Non-supervisory roles: three (3) current or former supervisors
​·&nbsp;&nbsp;&nbsp;Personal references (friends, clergy, customers, relatives) are not considered acceptable references.
Position Summary: The overall purpose of this job is to support the daily operations of the office of the vice president of External Affairs and provide administrative support for the External Affairs division, (Workforce &amp; Community Development, the Foundation, Marketing and Communications, and Career Development). Position is primarily located on the Hardin Valley campus but may be asked to work from other campuses and sites where events are held.
Essential Functions:
&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; 60%Provide daily office administration processes. These duties include: processing payroll, including leave forms for three executive directors; and one director; processing electronic purchase requisitions, petty cash and travel requests/claims for vice president and other External Affairs staff; scheduling meetings and events; campus mail; taking minutes from meetings; tracking and refilling inventory; scanning and filing documents; processing travel requests and post-travel claims; preparing reports and documents using Microsoft Office products; order business cards and nametags for External Affairs employees; maintain employee contact information for division; coordinate activities with the vice presidents and other members of the president’s staff, faculty, staff, students, vendors, and the community; maintain vice president’s appointment calendar; collaborate with other Senior Staff Executive Assistants in the coordination of campus wide and community events; schedule events in 25Live for vice president and other External Affairs staff including required physical and publicity needs; arrange for travel, conferences, and special events or other activities; maintain personnel, financial, statistical and other important/confidential records as needed.
15% Assist in monitoring the budget request and expenditures during the fiscal year for the division
10% Screen and handle all external calls, visits and inquiries to the vice president. Transfer or refer calls as appropriate. Respond to inquiries and requests via phone, email and in person. Handle each contact with appropriate levels of confidentiality and professionalism.
5% Prepare minutes, compose/draft correspondence, and prepare reports, including graphs, as needed.
5% Assist with reviewing and updating policies based upon TBR/THEC policy. Coordinate with division staff and others as needed.
5% Participate in Human Resources professional development series throughout the year and forward.
Note: The College reserves the right to change or reassign job duties, or combine positions at any time.
Key Results Areas:&nbsp;Successful functioning of the office of the vice president of External Affairs; timely processing of purchase requisitions, meeting minutes, travel requests and meeting payroll deadlines. Must be able to function independently and work with co-workers. Must be able to use appropriate judgment, decision-making, and maintain confidentiality.
Job Requirements:&nbsp;
<ul>
<li>An Associate’s degree is required. B.S./B.A. preferred. Certified Administrative Professional certification (CAP) is a plus as is Microsoft certification in Office or specific applications such as Excel. On the job training will be required for college specific software and processes.</li>
<li>Three years of related professional experience is required. Prior experience in higher education preferred.</li>
</ul>
Skills/Abilities:
<ul>
<li>Excellent communication skills - verbal and written</li>
<li>Ability to effectively communicate with PSCC personnel, including faculty, staff and students</li>
<li>Ability to effectively communicate with external constituencies.</li>
<li>Maintain effective interpersonal relationships</li>
<li>Work as a team member</li>
<li>Attention to detail</li>
<li>Takes initiative to get things done without being prompted</li>
<li>Able to analyze and prioritize tasks</li>
<li>Ability to stay organized</li>
<li>Able to complete tasks in a timely manner</li>
<li>Demonstrates a high degree of emotional intelligence</li>
<li>Able to work independently</li>
<li>Produces high quality work</li>
<li>Keeps errors and mistakes to a minimum, ensuring accuracy and consistency</li>
<li>Strong customer service skills</li>
<li>Strong problem-solving skills</li>
<li>Possesses a willingness to adapt</li>
<li>Ability to relate to students</li>
<li>Ability to collaborate with other administrative units to create an environment conducive to institutional success</li>
<li>Work as a team member</li>
<li>Ability to engage in the College’s mission and values</li>
</ul>





.





Part-time work experience is calculated at 50% credit of full-time work experience.
Complexity &amp; Creativity: 
The Executive Assistant relies on the College’s and TBR’s documented policies and procedures as needed. A reasonable amount of analytical, technical and creative thinking skills is necessary when considering departmental staff needs. Steps are taken with little to no supervision to improve the work environment in regard to general office flow. Technical proficiency is maintained by attendance of software trainings and other professional development opportunities. It can be very time consuming to schedule meetings where conflicts can mean managing multiple priorities in creative ways.
Must have good interpersonal skills and the desire and ability to interact well with coworkers, students, and the public. Strong communication skills in working with business and industry partners, with a general understanding of workforce and community needs. It is also important to be professional, diplomatic and discreet as the position has access to personal and confidential information that may not be shared.
Must be able to show attention to detail. Must have strong written and spoken communications skills and be able to write grammatically correct communiqués such as email messages, meeting minutes, and letters. Must be extremely proficient in Microsoft Office – primarily Word, Excel, and Outlook, especially including creating and editing graphs, creating, formatting and editing spreadsheets and sharing documents via Office 365.&nbsp; Must understand database concepts. Must be willing and able to learn other software based/online systems for scheduling rooms, ordering equipment and materials and reporting. Must be able to operate a multi-line phone, copier, calculator, fax machine and scanner.&nbsp; Must be able to adapt to and master new technologies. Must be able to use Self-Service Banner (student database).
This position requires someone who must be able to independently prioritize and organize work including maintain multiple calendars and schedules; working with multiple distractions and interruptions; taking accurate messages and meeting minutes; adapting to new technologies and processes.
This position also must be aware of applicable higher education and other federal and state regulations such as FERPA (Family Educational Rights and Privacy Act), and others.
Magnitude of Impact: 
The employee is part of the front line of the External Affairs division and can be the first person someone will meet when coming to the college. As a college employee, the decision to listen carefully to our students and co-workers is an important decision. The next step is to make every effort to provide them with the requested information, an answer to a question, or to get them directed to a department that can help them. It is important to be knowledgeable about the college and it is not easy as things are constantly changing.&nbsp; It serves our mission, goals, and objectives to serve through excellent customer service.&nbsp; A positive and caring attitude reflects well on the College. Being treated with respect and courteous by a knowledgeable and helpful employee has a significant impact on the college’s success.
From an office management perspective, the decisions in maintaining the calendar from the office of the VP for External Affairs and in ordering and tracking items, and monitoring the budget can have a very positive or a very deleterious on the college to the extent that they are or are not well executed.
Responsibility for Accuracy: 
Common errors include those in a typical office setting: a typo in a document or report, misinforming someone due to an information or procedural change that we might not be aware of, leaving someone off a distribution list, or an email, a calendar schedule error, and transposing telephone numbers. There is a high likelihood that the error will be caught by proofing and double-checking with the vice president or other External Affairs employee(s). Work is verified as needed.
Financial Impact: The employee is responsible for office material assets including office computer(s), printers, monitors, phone, scanner, etc. Additionally, late or inaccurate reporting to Human Resources or Payroll can affect the processing of faculty/staff payroll, such as misplacing a contract or not processing intent to hire paperwork.
Budgetary: The employee does not have budget authority but will use budget tracking and purchasing software to assist in the tracking of various budgetary accounts under the office of External Affairs.
Judgement and Decisions: The employee operates independently to manage office and set-up for efficiency; to maintain the office’s calendar, subject to final approval from the VP. Coordinate with External Affairs direct reports in regards to office calendars. The employee operates independently, contacting numerous constituencies to track and verify contracts and expenditures as needed.
Nature of Contacts: The employee has contact with the president and the president’s office, with the other vice president’s and their offices, with purchasing, human resources, all other divisions/departments and their respective staff members in the college; Tennessee Board of Regents (TBR staff), State of Tennessee auditors, outside vendors and community members. The contact is frequently to provide or get information to coordinate meetings, conferences, webinars, purchase orders, travel requests, leave requests, etc. Will be required to travel to and work with other Campus personnel.
Physical Demands: Much of the work requires sitting in front of a computer and using the hands and fingers to type or use a computer mouse. Also, required to travel between buildings on campus. There may be infrequent travel including driving PSCC vehicles for training and conferences. Must be able to detect incorrect computation on paper and computer, detect color in Excel spreadsheets and other reports; making color copies; detect originals from copies. The employee must be able to prepare reports in Excel including graphics. This position involves extended periods of time viewing a computer screen. when communicating with students, other employees and faculty to answer their questions, to prepare minutes and to listen to audio training from computer. Occasional physical expectations such as moving tables, chairs, etc in setup of meetings and events.
Hazards: Typical office risk of paper cuts, minor scrapes and bruises. Eye strain resulting from visual demands. Neck and back strain from extended desk work and stress. Carpal Tunnel and other repetitive motion disorders are potential risks are high due to extensive repetitive motions.
Full-time Employment Benefits:
<ul>
<li>Insurance Options: Health, Dental, Vision, Life, Short/Long-term Disability, FSA/HSA&nbsp;</li>
<li>Wellness Incentive Program, if enrolled in health plan</li>
<li>Educational Assistance: Fee Waiver, Spouse/Dependent discounts, Audit/Non-Credit, Reimbursement Program</li>
<li>Employee Assistance Program</li>
<li>Retirement Options: Tennessee traditional pension plan option (TCRS), 401k with $100 company match, 457, 403b</li>
<li>Employee Discount program with over 900+ companies</li>
<li>14 Paid Holidays/Year Includes paid days off the last week of December</li>
<li>Sick Leave Bank</li>
<li>Longevity Pay</li>
<li>Many opportunities for professional development</li>
</ul>
Special Instructions to Applicants:&nbsp;To be considered for a position at Pellissippi State, you must create an on-line application. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Work experience that is&nbsp;not&nbsp;listed on the application will not be considered towards compensation. Please note: attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience. Please note: to scan, upload, or attach documents, a computer and scanner are available at the Hardin Valley Campus Educational Resources Center, if needed.
Pellissippi State Community College is an EEO/AA/Title VI/Title IX/Section 504/ADA employer
If you have any problems or questions please contact Human Resources at Pellissippi State Community College’s Human Resource Office at 865-694-6607 or by email at&nbsp;<a href="mailto:recruiting@pstcc.edu" target="_blank">recruiting@pstcc.edu</a>.
If you are interested in this position, click on&nbsp;Apply&nbsp;located below or&nbsp;Apply Now&nbsp;in the upper right-hand corner.&nbsp;
#mrp

Motlow State Community College


      Executive Assistant I, External Affairs
    

<h4>Thank you for your interest in a career at NeighborHealth, formerly East Boston Neighborhood Health Center!</h4>Everywhere you turn, you can feel the immeasurable level of enthusiasm here at NeighborHealth! We are one of the largest community health centers in the country, supporting the greater Boston area and focusing on the well-being of our patients and local community. From the nurses and physicians on the front line of patient care, to the managers who lead and guide our staff, to the many support roles that keep our facilities running smoothly - everyone plays a vital role in improving medicine for our patients.Interested in this position? Apply online and create a personal candidate account!Current Employees of NeighborHealth- Please use our internal careers portal to apply for positions.To learn more about working at NeighborHealth and our benefits, please visit out our Careers Page.Time Type: Full timeDepartment: Adult MedicineAll Locations: East BostonPosition Summary: A Practice Secretary performs a wide variety of clerical and reception activities that support the delivery of services to patients/staff of the Adult Medicine department. A Practice Secretary utilizes excellent customer service to greet patients and others, and screen walk-ins to the practice. Practice Secretaries report to a Clinical Coordinator.Key Responsibilities:<ul><li>Interact professionally and respectfully with patients and staff, addressing individual needs and concerns.</li><li>Provide outstanding customer service to ensure patients feel welcomed and valued.</li><li>Maintain a positive attitude and effectively use communication devices.</li><li>Foster a team-oriented environment by demonstrating self-direction and motivation.</li><li>Independently solve problems or know when to seek guidance.</li><li>Manage patient check-out processes, including entering follow-up, referral, and X-file appointments in the system.</li><li>Review After Visit Summary instructions with patients as needed and print additional labels.</li><li>Prepare charts for the morning and assist with other opening and closing procedures.</li><li>Utilize computer systems to schedule, cancel, and confirm appointments, request records, and communicate via email or staff messages.</li></ul>Qualifications:<ul><li>High School Diploma or GED.</li><li>At least one year of experience in a medical office setting.</li><li>Proficient computer skills in a Windows environment; familiarity with medical terminology is preferred.</li><li>Bilingual in Spanish is preferred.</li></ul>Benefits:<ul><li>Medical, dental, and vision coverage</li><li>Life and disability insurance</li><li>401(k) retirement plan</li><li>Tuition reimbursement</li><li>Flexible spending and transportation accounts</li><li>Paid holidays, vacation, sick, and personal time</li><li>Staff development benefit</li><li>Excellent malpractice coverage</li><li>Pet insurance</li><li>Free parking</li><li>MBTA benefit</li><li>And much more!</li></ul>Compensation:<ul><li>Pay: Starting at $18, with potential to earn up to $27 based on experience.</li></ul>

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