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<dt><h4>Description</h4></dt>Pay Grade: G Job Code: GST051 Click HERE for Video Who we are.&nbsp;We protect lives.The Georgia Department of Public Health is the lead agency entrusted by the people of Georgia to proudly protect lives and promote healthy lifestyles in diverse communities statewide. We are committed to preventing disease, injury, and disability; promoting health and well-being; and preparing the State of Georgia for responding to disasters.&nbsp; What we offer.&nbsp;As a member of the Georgia Department of Public Health team, you will join a passionate group of individuals who are dedicated to making an impact. &nbsp;No matter your role, you will individually contribute to protecting the lives of all Georgians while receiving a wide range of benefits, so you can:<ul><li>Make a Professional Impact – Build your career where it matters and protect lives in the community where you live, work, and play</li><li>Enjoy Workplace Flexibility&nbsp;– Experience flexibility in how you work so you can be your best self for you and Georgia Residents</li><li>Work with&nbsp;a Dynamic and Diverse Team– Collaborative and inclusive way of working where employees share ideas and leverage collective strengths&nbsp;</li><li>Achieve Career Longevity – Countless opportunities for continuous learning/development that support a long-term career</li><li>Take Part in a Hands-on Working Culture – Unique culture of active engagement and problem-solving, no matter your role</li><li>Feel Pride in Where you Work – Be part of making an impact in public health alongside dedicated people just like you</li></ul> The Children’s Medical Services program is seeking an Admin Assistant for its Athens Clinic. This position performs a wide variety of clerical duties: Patient intake, verifying documentation and Medicaid/insurance for program eligibility, and entering data into a computerized patient record system. This position prepares quarterly reports of patient and clinic data utilizing Excel and a clinical computer record system. Spreadsheets are used to process purchases orders, invoices, and medical bills, for accounting, and tracking expenditures. The applicant should have the ability to communicate with medical supply vendors, billing departments, and patient families. This position also requires maintaining business office supplies and place orders. Serve as backup to answer main phone line as needed. This candidate will work up to 25-29 hours per week. This position is part-time hourly only. If you are interested in fulltime, please apply to Job Number 2024-09152. As an Administrative Assistant within the Children's Medical Services at the Georgia Department of Public Health,&nbsp;you will join a dedicated group of public health professionals that help support the overall mission and vision of protecting lives of Georgian residents in a variety of ways.&nbsp; <dt><h4>Job Responsibilities</h4></dt>You will support the Department by utilizing your expertise to fulfill the following responsibilities:&nbsp;&nbsp;<ul><li>Patient Intake</li><li>Clerical duties such as entering data into a computerized patient record system</li><li>Verifying Medicaid/insurance information for program eligibly&nbsp;</li><li>Responsible for locating, doing inventory on, and price-shopping items requested/needed for purchase, and processing Purchase Orders (creating, recording in a spreadsheet, matching incoming packing slips and invoices, scanning for Accounting, recording check date and number when Accounting has paid the bill, scanning final packet with payment info).&nbsp;</li><li>Process annual financial paperwork.&nbsp;</li><li>Prepare recorders before each clinic, send dictations to the transcription service, and print and save copies of transcriptions for nurses when ready (see Dictation and Transcript attached).</li><li>Prepare and send Quarterly Reports.&nbsp;</li><li>Answers main phone line when needed.</li><li>Maintaining business supplies and placing orders</li><li>Communicates with patients and their families.</li><li>Communicates with departments such as medical supply vendors, and billing departments.</li></ul><dt><h4>Minimum Qualifications</h4></dt>High school diploma/GED and three (3) years of job-related experience; or one (1) year of experience required at the lower level Admin Assistant 1 (GST050) or position equivalent Annual salary $20/hr.&nbsp;&nbsp; No phone calls, applications accepted ONLINE ONLY through the link posted.<dt><h4>Additional Information</h4></dt>The Georgia Department of Public Health commissioner and leaders encourage all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being.&nbsp; &nbsp; The use of breaks during the workday is authorized to support this philosophy and assist employees in meeting their goals. &nbsp;A maximum of 30 minutes in a given workday may be used to engage in physical activities, generally in the form of two 15-minute breaks or one 30-minute break. &nbsp;&nbsp; &nbsp;Employment Information &nbsp;&nbsp; Current State employees are subject to State Personnel Board rules regarding salary. &nbsp; DPH accepts educational credentials recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE). DPH will contact educational institutions to verify degree, diploma, licensure, etc. &nbsp;&nbsp; The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check.&nbsp; &nbsp; Relocation assistance is not provided.&nbsp; As an employee of DPH, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department. &nbsp;&nbsp; If you require accommodations under the American Disability Act (ADA), email you request to&nbsp;<a href="mailto:DPH-HR@dph.ga.gov" target="_blank">DPH-HR@dph.ga.gov</a> by the closing date of this announcement. &nbsp;&nbsp; DPH is an Equal Opportunity Employer &nbsp;&nbsp; Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process. Applicants who are not selected will not receive notification. This position is subject to close at any time once a satisfactory applicant pool has been identified.&nbsp;

Administrative Assistant - Children's Medical Services

Position PurposeReporting to the Dealer Principal, the Office Administrator is responsible for assisting Gold Coast JCB Dealer Principal on the daily administrative operation of the business, as JCB authorized dealer in the territory. You will perform the following:Main Duties &amp; ResponsibilitiesPrimary Job Role<ul><li>Process machine sales</li><li>Record payments on sales</li><li>Process weekly deposits</li><li>Review and process internal and external invoices</li><li>Vendor master data creation and maintenance.</li><li>Prepare inventory reports and review master data</li><li>Apply warranty and credit notes</li><li>Recording and collecting accounts receivable</li><li>Maintain a fixed asset ledger</li><li>Maintain reconciliation of all balance sheet accounts</li><li>Perform month end closing functions</li><li>Post Journal entries</li></ul>General administrative responsibilitiesAccounts Receivable<ul><li>Daily cash/cheque/bank posting and clearing items in CDK</li><li>Daily posting of credit card payments</li><li>Research mismatches</li><li>Perform AR Related GL account recons on a regular basis</li><li>Collections</li><li>New customer account set up both locations/credit verification</li></ul>Accounts Payable (JCB and 3rd party)<ul><li>Ensure payments are made in a timely fashion</li><li>ACH and check payment creation</li><li>Paying sales tax each quarter and GL reconciliation</li><li>Setting up vendors</li><li>Processing DTS credits and GL reconciliation</li><li>Creation of JCB parts invoice tracker for timely discrepancy resolution</li><li>Parts accrual reconciliation and "cleaning"</li></ul>Raising invoices for current location<ul><li>Parts</li><li>Service</li><li>Machines</li><li>Works orders</li></ul>Accounting/Month-end<ul><li>Posting journals</li><li>Closing - AR, GL</li><li>Fixed Asset reconciliation</li><li>Closing - AP, FA</li></ul>Banking<ul><li>Daily posting of credit card payments</li><li>Postings in CDK and recons daily</li><li>Handle deposits at the bank</li></ul>Warranty<ul><li>Posting credit notes and clearing in CDK of overs/unders</li></ul>Essential Job Qualifications<ul><li>Bachelor’s degree in Accounting, or related field, required.</li><li>3+ years’ experience in similar position or higher in dealership or manufacturing.</li></ul>Necessary Knowledge, Skills, Abilities and Competencies:<ul><li>Experience in CDK Global dealership software is preferred.</li><li>Strong analytical and problem-solving skills.</li><li>Excellent problem solving and organizational skills; ability to work with minimal supervision</li><li>Detail oriented and thorough</li><li>Proficiency with MS Office programs, especially with Excel</li><li>Effective verbal and written communications skills.</li><li>Bilingual (English / Spanish)</li></ul>JCB is an equal employment opportunities (EEO) employer in accordance with applicable federal, state and local laws. JCB complies with applicable state and local laws governing non- discrimination in employment in every location in which the company has facilities. EEO EMPLOYER/VET/DISABLEDJCB is not currently hiring individuals for this position who now or in the future require sponsorship for employment visa status; however, as a global company, JCB offers many Apply Now <h4>Other details</h4><ul><li> Job Family Administration/Support</li><li> Pay Type Salary</li></ul>

Gold Coast JCB - Office Administrator

<h4>Thank you for your interest in a career at NeighborHealth, formerly East Boston Neighborhood Health Center!</h4>Everywhere you turn, you can feel the immeasurable level of enthusiasm here at NeighborHealth! We are one of the largest community health centers in the country, supporting the greater Boston area and focusing on the well-being of our patients and local community. From the nurses and physicians on the front line of patient care, to the managers who lead and guide our staff, to the many support roles that keep our facilities running smoothly - everyone plays a vital role in improving medicine for our patients.Interested in this position? Apply online and create a personal candidate account!Current Employees of NeighborHealth- Please use our internal careers portal to apply for positions.To learn more about working at NeighborHealth and our benefits, please visit out our Careers Page.Time Type: Full timeDepartment: Family MedicineAll Locations: East BostonPosition Summary: We are seeking a dedicated and customer-oriented Receptionist to join our Family Medicine team. In this role, you will play a vital part in ensuring the smooth operation of our office by providing administrative support and exceptional service to patients and staff. Schedule: Monday - Friday, 8:00 AM - 5:00 PM, with evening/weekend/holiday rotation as needed.Essential Duties and Responsibilities:<ul><li>Interacts with patients or other staff in a professional and respectful manner, which reflects the needs and concerns of the individual. Consistently provides excellent customer service and makes patients feel welcome. Maintains a positive attitude. Uses communication devices appropriately.</li><li>Promotes a sense of “teamwork” through demonstration of self-direction and self-motivation. Solves problems independently or knows when to seek consultation.</li><li>Checks out patients in the computer before the end of each day and enters requested follow-up, referral, and/or X-file appointments upon check-out. Reviews After Visit Summary instructions with the patient as needed. Prints additional labels as needed.</li><li>Responsible for early am chart preparation and other opening/closing procedures.</li><li>Uses computer to schedule, cancel and confirm appointments, to request records, to pull up and print information, to manage X-file appointments and to communicate by email or staff message.</li></ul>Qualifications and Requirements:<ul><li>High School Diploma or GED</li><li>At least one year in a medical office setting</li><li>Demonstrated personal computer skills in a Windows environment required. Medical Terminology preferred</li><li>Bilingual Spanish skills required</li></ul>Benefits:<ul><li>MEDICAL, DENTAL, AND VISION COVERAGE</li><li>LIFE AND DISABILITY INSURANCE</li><li>401(K) RETIREMENT PLAN</li><li>TUITION REIMBURSEMENT</li><li>FLEXIBLE SPENDING AND TRANSPORTATION ACCOUNTS</li><li>PAID HOLIDAYS, VACATIONS, SICK, AND PERSONAL TIME</li><li>GENEROUS STAFF DEVELOPMENT BENEFIT</li><li>EXCELLENT MALPRACTICE COVERAGE</li><li>PET INSURANCE</li><li>FREE PARKING</li><li>AND MUCH MORE</li></ul>Starting at $18.00, and up to $27.00 based on experience

NeighborHealth

NeighborhoodHealth

Practice Secretary

Facilities Administrator (Corporate Chauffeur Program)SummaryThis supervisory position is the Administrator of the Corporate Chauffeur Program in the Facilities Department. The Corporate Chauffeur Program is of paramount importance to the continued growth and success of our organization. The Chauffeurs are the face of the company and are often the first employee a visitor or potential new hire will meet in person. This role works with Travel &amp; Conference and other event planners and guests to schedule rides for employees and visitors to and from the National Life Group campus in Montpelier, to and from the airport, and to and from restaurants or events. The trips can happen any time, including early mornings, evenings and on weekends.During slower times when there is not much travel, this position may provide assistance to other Sections of the Facilities team. Work may include assistance with maintenance and monitoring of security systems and records, assistance with management of landlord and tenant relations, and assistance with procurement and management of service providers, among other duties. The incumbent reports to the Head of Security.ResponsibilitiesIndividual responsibilities will vary but may include some or all of the following:<ul><li>Administer the Corporate Chauffeur Program<ul><li>Coordinate requests for rides, coordinate and schedule drivers, monitor daily status and manage last minute changes</li><li>May be asked to be “on call” after hours and weekends for last minute changes and late arrivals. Note that “on call” hourly employees receive a stipend for being “on call”.</li><li>Maintain a database of who is where and when regarding travel accommodations</li><li>May fill in as a corporate chauffeur when needed.</li></ul></li></ul> <ul><li>Maintain and monitor Security System and records<ul><li>Add access for new employees</li><li>Remove access for terminated employees</li><li>Update records for such things as lost cards, broken cards, new vehicles or new toll tags</li><li>Periodic reconciliation between security system and HR database</li><li>Maintain and order stock of access cards, sleeves and lanyards as needed</li></ul></li></ul> <ul><li>Management of Landlord and Tenant Relations<ul><li>Assist Facilities Director of Real Estate Management with daily interactions with Landlord or Tenants</li><li>Assist Facilities Director of Site Management with invoicing Tenants for work performed. Will require follow up to ensure invoices have been paid</li></ul></li></ul> <ul><li>Procurement and Management of Service Providers<ul><li>Assist the Facilities Department Directors with research, communication, procurement, and daily interactions with service providers, which may include food service, janitorial service, phone, copier, internet or other</li></ul></li></ul> <ul><li>Behavioral - Self-motivated, team player, follows guidelines, treats others with respect. Holds self and others accountable.&nbsp; Communicates effectively.&nbsp; Manages conflict appropriately.</li></ul>Requirements<ul><li>High school graduation or equivalent required. Bachelor’s degree (preferred) in related field.</li><li>Five (5) or more years of work experience in facilities, event planning, project management, or related field.</li></ul>Knowledge, Skills and Abilities<ul><li>Ability to act independently and as part of a team.</li><li>Efficient time management skills required.</li><li>Incumbents must be able to move furniture and supplies, and lift up to 50 lbs</li><li>Knowledgeable in computer operations.</li><li>General knowledge of word processing and spread sheet computer programs.</li><li>Ability to communicate effectively both orally and in writing.</li><li>Ability to maintain confidentiality.</li><li>Ability to establish and maintain effective working relationships.</li><li>Ability to fit into our company culture and embrace it.</li><li>Must be a team player.</li></ul> <h6>The base compensation range represents the low and high end of the range for this position. Actual compensation will vary and may be above or below the range based on various factors including but not limited to qualifications, skills, competencies, location, and experience. The range listed is just one component of our total compensation package for employees.</h6><h6>Other rewards may include an annual bonus, quarterly bonuses, commissions, and other long-term incentive compensation, depending on the position.&nbsp; National Life offers a competitive total rewards package which includes: a 401(k) retirement plan match; medical, dental, and vision insurance; a company funded wellness account for director and below employees; 10 paid holidays; a generous paid time off plan (22 days of combined time-off for non-exempt employees and exempt employees have discretion in managing their time, including scheduling time off in the normal course of business, but in no event will exempt employees receive less sick time than required by state or local law); 6 weeks of paid parental leave; and 6 weeks of paid family leave after a year of full-time employment.</h6><h6>National Life is accepting applications for this role on an ongoing basis and the role remains open until filled. &nbsp;&nbsp;</h6><h6>National Life Group® is a trade name of National Life Insurance Company, Montpelier, VT – founded in 1848, Life Insurance Company of the Southwest, Addison, TX – chartered in 1955, and their affiliates. Each company of National Life Group is solely responsible for its own financial condition and contractual obligations. Life Insurance Company of the Southwest is not an authorized insurer in New York and does not conduct insurance business in New York. Equity Services, Inc., Member FINRA/SIPC, is a Broker/Dealer and Registered Investment Adviser affiliate of National Life Insurance Company. All other entities are independent of the companies of National Life Group.</h6><h6>National Life Group</h6><h6>1 National Life Dr</h6><h6>Montpelier, VT 05604</h6><h6>Social Media Policy&nbsp;</h6><h6>Site Disclosure and Privacy Policy&nbsp;</h6>

National Life Group

Facilities Administrator - Corporate Chauffeur Program

<h4>Introduction</h4> Looking to pursue an entry-level career with the State of Connecticut? Check out this opportunity! The Department of Revenue Services (DRS) Operations Bureau has ten current openings for Connecticut Careers Trainees (CCT) with a target class of Revenue Agent 1. This position is within the Collections Unit of the Collections and Accounts Receivable Management Division. POSITION DETAILS The Connecticut Careers Trainee Program is for a minimum of 1 year to a maximum of 3 years and is based on a how long it will take the candidate to meet the experience and training requirements of Revenue Agent 1. During this&nbsp;training program the candidate will learn the duties of the position which primarily involve doing tax collection over the phone and other related activities. These positions will be located in Hartford, and are full time, 40 hours per week, Monday through Friday. The hours are 8:00 AM to 4:30 PM with an alternative work schedule available after training is completed. The work is currently performed remotely. *Salary Note: During the first year of training, Connecticut Career Trainees with a Bachelor's degree earn $54,388 per year, and Connecticut Career Trainees with a Master's degree earn $56,354 per year. During the second year of training, the salary increases to $62,233 per year. Duties during the training period include, but are not limited to: <ul><li>Logging into a phone system daily to take incoming calls to answer questions about bills, negotiating and setting up payment plan agreements; </li><li>Subsequently, review defaulted payment plan agreements to apply available collection tools to collect taxes from taxpayers through enforcement action;</li><li>Skip-tracing, placing liens and maintaining records in a collection case management system.</li></ul> WHAT WE CAN OFFER YOU <ul><li>NEW:&nbsp;Visit our&nbsp;State Employee Benefits Overview&nbsp;page!</li><li>The opportunity to work for a Forbes top company: 'Forbes'&nbsp;State of Connecticut Ranked One of the Best Employers of 2023&nbsp;- State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.</li><li>Professional growth and development opportunities.</li><li>A healthy work/life balance to all&nbsp;employees.</li></ul> Our state has a lot to offer - from fun activities for all ages, to great food and shopping, to&nbsp;beautiful state parks and forests, to our diverse cultures and rich history. Connecticut is a great place to live! Learn more about Connecticut&nbsp;here.&nbsp; ABOUT DRS The mission of the Department of Revenue Services is to instill public confidence in the integrity and fairness of tax collection; achieve the highest level of voluntary taxpayer compliance; continuously improve agency performance; contribute to the fiscal and economic well-being of the state; and provide a positive and professional workplace. For an inside look at how State of Connecticut employees Make an ImpaCT, watch the video below! <h4>Selection Plan</h4> Position-specific notes: Prospective employees of the Department of Revenue Services will undergo a tax compliance check and criminal background check prior to an offer of employment being made. Additionally, all employees of the Department of Revenue Services are prohibited from: <ul><li>Engaging in the preparation of tax returns in exchange for financial compensation;</li><li>Working at a tax preparation service (either as an employee, contractor, subcontractor, self-employed individual or other designation); and </li><li>Working at an accounting firm or similar type of business with responsibility for the preparation of tax returns (either as an employee, contractor, subcontractor, self-employed individual or other designation).</li></ul>Outside business interests and outside employment must also be disclosed prior to an offer of employment being extended. In addition to checking of references and of the facts stated in the application, a thorough background investigation of each candidate will be conducted before persons are certified for appointment. Eligibility to legally work in the United States will be determined as part of the application process. Before you apply: <ul><li>In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.</li><li>The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.</li><li>Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.</li><li>All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to&nbsp;<a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li><li>For current state employees, salary calculations are not necessarily comparable from branch to branch but it does not impact your state service credit. </li></ul>Important information for after you apply: <ul><li>This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.</li><li>Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.</li><li>Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.</li><li>For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. </li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.</li></ul>Questions about this position should be directed to Jake Ferrari at&nbsp;<a href="mailto:jake.ferrari@ct.gov" target="_blank">jake.ferrari@ct.gov</a>. <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency this class is accountable for mastering the skills necessary to satisfactorily complete the training program for a professional position. <h4>EXAMPLES OF DUTIES</h4> <ul><li>In a department or institution receives training in introductory governmental work for development of skills and knowledge in field of public administration in order to qualify for advancement into agency professional positions;</li><li>Performs a variety of increasingly difficult duties as skills are acquired during course of training period;</li><li>Performs related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Oral and written communication skills;</li><li>Ability to <ul><li>acquire knowledge and skills required for the target classification;</li><li>understand, evaluate and solve problems by exercising judgement and logic;</li><li>read, interpret and understand written material;</li><li>perform basic arithmetical computations;</li><li>interpret charts, graphs and tables;</li><li>learn and reason;</li><li>establish and maintain cooperative relations with superiors, associates and general public;</li><li>utilize computer software.</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS</h4> Candidates must be able to meet the experience and training requirements of the designated job class at the completion of the development program. <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Bachelor's degree or higher in Business Administration, Management, Marketing, Finance or a closely-related field;&nbsp;</li><li>Experience in a high volume customer service environment;</li><li>Experience negotiating; </li><li>Experience organizing and completing tasks timely;</li><li>Experience communicating with diverse groups through oral and written communication;</li><li>Experience using new computer technology, including the Microsoft Office Suite;</li><li>Experience working effectively remotely.</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. <h4>ACKNOWLEDGEMENT</h4> As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

State of Connecticut

Connecticut Careers Trainee (Administrative & Residual) (40 Hour)(Target Class: Revenue Agent 1)

Law Clinic Office CoordinatorMichigan State UniversityCollege of LawJOB SUMMARYIn order to fully function and support the clients of the MSU Law Clinic, the Clinic is seeking a highly motivated, self-driven individual to perform important day-to-day tasks for the Clinic as well as grow the Clinic’s public facing platforms and assist with faculty projects as they arise. The Assistant will be the initial contact with the Clinic for all clients and potential clients, as well as those who come to visit the Clinic in the Law College. They will work with confidential client information as well as confidential student data and maintain a high attention to detail. The Clinic is a closely connected team that values public service, and this position will be a part of that team.&nbsp;<ul><li>This position requires a valid vehicle operator’s license to perform duties of this position.</li><li>This position is currently grant funded for a two-year contract, with the expectation of securing additional funding to extend the role beyond the current grant cycle.</li></ul>DUTIES AND RESPONSIBILITIES&nbsp;<ul><li>Interaction with the public and clinic clients<ul><li>All front desk duties, including but not limited to answering phones, providing referrals, and assisting with client needs.</li><li>Coordinating 4-5 clinic events per year, including the planning, publicity, organization and food for the event. Events involve both students and external stakeholders with approximately 25-50 attendees. May include remote attendees.</li><li>Work as the point of contact for the Institute for Continuing Legal Education (ICLE) for the Law College.&nbsp; This includes, but not limited to, setting up new accounts and submitting online book requests.&nbsp;</li></ul></li></ul><ul><li>Office Administration<ul><li>Manage both electronic and paper filings in case files and using the CLIO case management system.</li><li>Handling travel arrangements for both clinic faculty and students, including conference and event registration.</li><li>Assist in developing and implementing policies and procedures for general office operations.</li><li>Perform various clerical duties including filing documents, data entry, photocopying, scanning inventory, and maintaining office supplies.</li><li>Processing incoming and outgoing mail, which may include daily trips to the East Lansing Post Office to check the Clinic’s P.O. Box for court documents, a responsibility shared with the Office Manager.</li><li>Maintain the clinic calendars for Client Intake Room schedules as well as parking spots and other clinical space coordination.</li><li>Assist with collecting student clinic hours, which is required by the American Bar Association for accreditation and sending those reports to their respective clinic director.</li><li>Assist clinic faculty with various projects as assigned, including clinic-specific community outreach and research projects.</li><li>Assist with collecting benchmarking data regarding clinic operations from the Big 10 law schools and&nbsp; Wayne State University Law School.</li></ul></li></ul><ul><li>Communication<ul><li>Increase and improve both external and internal communications about the Clinic and its successes.</li><li>Assist with weekly social media posts by working directly with clinic faculty to identify areas and issues to highlight.</li><li>Draft monthly emails with Clinic updates for approval to distribute to faculty and staff.</li><li>Develop a Clinic newsletter to be distributed once a semester both internally and externally.</li><li>Work with the Law College communication team to ensure seamless promotion of Clinic successes.&nbsp;</li></ul></li></ul>REQUIRED EDUCATION/EXPERIENCE/SKILLS<ul><li>The job requires: knowledge equivalent to that which normally would be acquired in the first two or three years in college, technical school or a related field; six months to one year of related and progressively more responsible or expansive work experience in customer service or in performing tasks related to the area of employment; or an equivalent combination of education and experience.</li><li>Valid vehicle operator’s license to perform duties of this position.</li></ul>DESIRED EDUCATION/EXPERIENCE/SKILLS<ul><li>Bachelor’s degree from an accredited higher educational institution.</li><li>Strong written and verbal communication skills.</li><li>The position requires or will require prior to completion of the probationary period: knowledge of basic personal computer terminology and operations, and ability to use e-mail and the Internet.&nbsp;</li><li>Familiarity with the Clio case management system.</li><li>Ability to use the Microsoft Office Suite.</li><li>Familiarity with the Concur travel system.</li><li>Familiarity with social media and newsletter development and design.</li><li>Ability to work on a strict deadline.</li><li>Understanding of legal systems, both state and federal.</li></ul>Applicants should apply on-line at&nbsp;<a href="https://careers.msu.edu/" target="_blank">https://careers.msu.edu/</a>MSU is an affirmative action, equal opportunity employer.

Law Clinic Office Coordinator

Southwest Tennessee Community College is a comprehensive, multicultural, public, open—access college. Southwest has 6 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.
We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.

We invite you to become a part of the Southwest Team!

Title: College Work Study Program (Men’s Basketball Administrative Assistant)
Employee Classification:&nbsp;Other
Institution:&nbsp;Southwest Tennessee Community College
Department: Men’s Basketball
Campus Location: STCC - Multiple Campus Locations
Job Summary
The Administrative Assistant is a college work study position reporting to the Coach, Jarrett M. Stephens. The Administrative Assistant will assist the Men’s Basketball team with clerical duties.
Job Duties
<ul>
<li>Filing, typing, and copying documents</li>
<li>Updating calendars</li>
<li>Submitting orders</li>
<li>Answering the phone</li>
<li>Other duties assigned</li>
<li>Inventory</li>
</ul>
Minimum Qualifications
<ul>
<li>Must be a registered student of Southwest Tennessee Community College. 
<ul>
<li>Only students who are approved for Federal Work Study are qualified for this position. 
</li>
</ul>
</li>
</ul>
Knowledge, Skills, and Abilities
<ul>
<li>Commitment to the time requirement 
</li>
<li>Good communication and time management skills</li>
</ul>
The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.
First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.
In order to be considered for the position, the following items must be uploaded:
<ul>
<li>Resume</li>
<li>Cover letter</li>
<li>Unofficial Transcripts</li>
</ul>
A summary of our benefits can be found below:&nbsp;
<a href="https://www.southwest.tn.edu/hr/benefits-overview.php" target="_blank">https://www.southwest.tn.edu/hr/benefits-overview.php</a>
Incomplete applications will not be considered.
Southwest Tennessee Community College&nbsp;is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.

Motlow State Community College


      College Work Study Program (Men’s Basketball Administrative Assistant)
    

Payroll Administrator &nbsp;OTTO – designed, manufactured and precision tested, right here in the USA.OTTO’s opportunity:Our Payroll Administrator is responsible for providing professional level timely and accurate execution of the full payroll lifecycle. Responsibilities include managing the compilation of payroll information, paying employees, data reporting, and ensuring compliance with OTTO policy and regulatory requirements. This position is also responsible for ensuring the compensation structure and standards of the company. The candidate will work in partnership with ADP (managed service provider) to ensure success of the payroll process. The Payroll Administrator also works closely with the accounting team to ensure all accounting and reporting deliverables are met. The Payroll Administrator is continually responsible for providing a high-quality level of customer service to both management and the Company’s employees.Specifically, the Payroll Administrator will:<ul><li>Process weekly (hourly) and biweekly (salaried) payroll</li><li>Prepare weekly, monthly &amp; annual payroll reports as well as ad hoc reports for management &amp; audits</li><li>Review timecards for accuracy</li><li>Educate new managers, group leaders and office hourly on Time and Attendance</li><li>Prepare &amp; process quarterly rate increases</li><li>Act as liaison with ADP</li><li>Electronically transmit positive pay data to the bank</li><li>Manage positive pay exceptions</li><li>Track and maintain payroll deductions in arrears</li><li>Track &amp; manage age reduction GTL</li><li>Process Group Healthcare costs (W-2s)</li><li>Manage SUI rates</li><li>Set up state and local jurisdictions as required</li><li>Balance quarterly payroll taxes</li><li>Calculate and process profit sharing &amp; process bonus payrolls</li><li>Track &amp; report employee loans</li><li>Administer employee garnishments</li><li>Manage LOA vacation proration</li><li>Process payments for Cottage work</li><li>Electronically transmits 401(k) contributions/company match to plan administer</li><li>Provide reports for 401k audit</li><li>Process improvements as necessary</li><li>EEO-1 report preparation &amp; submission</li><li>Illinois Equal Pay Act report preparation &amp; submission</li><li>Census reporting for 401(k) &amp; benefit renewals</li><li>Manage salary &amp; hourly vacation carryover</li><li>Manage payroll &amp; holiday schedules in ADP</li><li>Maintain pay grades in ADP</li><li>Import points on paychecks</li><li>Retrieve ADP invoices</li><li>Prepare monthly anniversary list for the OTTO Newsletter</li><li>Manage outstanding payroll checks</li><li>Prepare annual rent increase authorizations, process rent increases</li><li>Provide annual budget information to accounting</li><li>Assist with other related duties as required or assigned</li></ul>What you’ll need to bring to the table:<ul><li>Bachelor’s degree or 10 years related experience</li><li>Minimum 5 years of full payroll life cycle experience including 2 years minimum with ADP Workforce Now</li><li>Strong problem solving, communication &amp; interpersonal skills</li><li>Solid working knowledge of benefits, policies, and procedures</li><li>High level of integrity &amp; ability to maintain confidential information</li><li>Ability to multitask</li><li>Detail oriented with ability to perform with a high degree of accuracy</li><li>Ability to work independently and as part of a team in a deadline driven and fast paced environment</li><li>Proficient in Microsoft Office including intermediate level in Excel</li></ul>OTTO’s Benefits:<ul><li>Medical Insurance</li><li>Dental Insurance</li><li>Vision Insurance</li><li>401(k) with a company match</li><li>Tuition Assistance</li><li>Life Insurance Benefits</li><li>Competitive Pay</li><li>Profit Sharing Bonus</li><li>Paid Vacation and Holidays</li><li>Company Picnic</li><li>Holiday Party</li><li>AND numerous OTTO celebrations throughout the year!</li></ul>To review all of OTTO’s available opportunities,please visit our career page by clicking on the link below:<a href="https://otto-engineering-inc.breezy.hr/" target="_blank">https://otto-engineering-inc.breezy.hr/</a>OTTO Engineering is an Equal Opportunity Employer: Disability/VeteranFederal Notices<a href="https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf" target="_blank">Federal EEOC - Know Your Rights</a><a href="https://www.nlrb.gov/sites/default/files/attachments/pages/node-251/employee-rights-under-the-nlra-poster-two-page-85-x-11-version-pdf-2022.pdf" target="_blank">NLRB Notice</a><a href="https://8765373.fs1.hubspotusercontent-na1.net/hubfs/8765373/HR/E-Verify_Participation_Poster%20(002).pdf" target="_blank">E-Verify</a>Request for Assistance / Reasonable Accommodation:If you are a qualified individual with a disability or a disabled veteran, please let us know if you require a reasonable accommodation to complete any part of the online application process. You may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability.If you need an alternative method for applying, please contact OTTO Engineering via telephone at 847-428-7171 or email at HRDepartment @ ottoexcellence.comThese contact tools may be used only by individuals with a disability for accommodation requests; please do not inquire as to the status of an application.OTTO Engineering does not accept unsolicited resumes from third party recruiters, agencies, or similar organizations; any submissions will not be honored.

Payroll Administrator

Job Title:&nbsp;Temporary Part-Time Secretary
Campus Location:&nbsp;Walters State Community College Newport Center (Employees are assigned to a “home” location but may occasionally or regularly be required to work at other WSCC locations.)
Job Purpose:&nbsp;The purpose of this position is to assist with all administrative areas that create an environment for students to succeed in their college goals. This includes admissions, dual enrollment, financial aid, student engagement, communication, and assistance in other relevant areas.
Essential Job Functions:
<ul>
<li>Greets students and assists with all aspects of student services, directing them to various campus locations for classes and events. Assists students with online registration using their Walters State accounts. Schedules student orientation, placement testing and classes.</li>
<li>Communicates all college processes to students such as admissions, financial aid, etc. Receives the student information documents and forwards all documents to the Morristown campus for processing.</li>
<li>Schedules meetings with current and potential students for the Newport Center. Additionally, will schedule meetings with community stakeholders with the High School.</li>
<li>Works with the Programs Specialist and/or Dean of High School Programs to promote outreach in the county and continued growth of the Newport Center.</li>
<li>Assists with the processing of dual enrollment applications and other dual enrollment related processes in addition to answering student and teacher inquiries. Interacts with counselors from two area high schools and other K12 stakeholders in the county.</li>
<li>Opens the Newport Center each day and prepares for classes and events and assists faculty and other staff with any preparation needed for classes and events.</li>
<li>Communicates through a variety of mediums with staff, faculty, parents, and students in order to convey general announcements related to the Newport Center. Maintain supplies needed to operate the Newport Center.</li>
<li>May perform other duties as required and requested.</li>
</ul>
Required Qualifications:
<ul>
<li>High School Diploma 
</li>
<li>One year or less of career related experience. 
</li>
<li>The ability to use common office equipment such as a PC (with Microsoft Office), telephone, copier, and printer 
</li>
<li>Knowledge of business writing and grammar, ability to meet deadlines, and expertise in computer software such as Raiser’s Edge 
</li>
</ul>
Preferred Qualifications:
<ul>
<li>Associate Degree or higher 
</li>
<li>Prior experience in a secretarial role in an educational environment 
</li>
<li>Prior experience with higher education processes and systems 
</li>
</ul>
Behavioral Core Competencies:
<ul>
<li>MUST work independently with little or no supervision. 
</li>
<li>MUST be dependable and on time. 
</li>
<li>MUST be willing to adapt as changes to the Newport Center occur, and as growth of the center and enrollment increases causing duties and responsibilities to evolve. 
</li>
<li>Works effectively as team member to achieve goals and objectives. 
</li>
<li>Shares information readily with others and listens effectively, showing openness to new ideas. 
</li>
<li>Treats team members with dignity and trust and shows respect for others’ race, nationality, gender, age, background, perspectives, experience and style. 
</li>
<li>Displays a high degree of personal effectiveness; pursues objectives with consistent determination. Willing and prepared to accept personal responsibility for actions, both positive and negative. 
</li>
<li>Treats team members with respect. Willingly responds to requests for assistance from team members. 
</li>
<li>Respects the College’s rich heritage and historical achievements by embracing important changes that advance the College’s mission while honoring the past. 
</li>
<li>Exercises discretion and forethought in the efficient utilization of organizational resources, showing respect for the organization’s generous benefactors and supporters. 
</li>
</ul>
Leadership &amp; Supervisory:&nbsp;&nbsp;The incumbent has no authority or responsibility for the supervision of others, project direction, or program administration.&nbsp;The employee in this position performs the most tasks without the consultation of others, though resources, policies and a supervisor are available when needed. Work is checked largely for progress toward completion of objectives.
Environment &amp; Working Conditions:&nbsp;Office environment is temperature controlled with occasional fluctuations, well lit, and free from loud noises and unnecessary interruptions.
Physical Demands &nbsp;(including requirements for travel or working nights/weekends/holidays):
<ul>
<li>Will be required to open and close the Newport Center in the evenings.</li>
<li>Large amounts of time spent looking at computer monitors could lead to some eye strain, stress, or headache issues. Repetitive stress injuries could occur.</li>
<li>Occasional movement around the office in order to gather/deliver supplies is required.</li>
<li>Computer/laptop carts and other items may be requested from time-to-time to be moved from one classroom to the other.</li>
</ul>
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of this job.
Requisition #499375
Posting Closes: Open Until Filled


      Temporary Part-time Secretary of Newport Center
    

Commitment to MissionThis job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position.&nbsp; A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.Cultural Beliefs<ul><li>One LSC</li><li>Student Focused</li><li>Own It</li><li>Foster Belonging</li><li>Cultivate Community</li><li>Choose Learning</li></ul>The Chronicle of Higher Education's "Great Colleges to Work For®" is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.Lone Star College has been recognized in multiple categories.Campus Marketing StatementLone Star College-University ParkLone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For® institution by the Chronicle of Higher Education. LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.Established in 2012, Lone Star College-University Park has been recognized nationally and internationally for its innovation, as well as its focus on student access and success. Conveniently located off SH 249 in the heart of northwest Houston, Lone Star College-University Park is known as the "community's college," providing students with highly affordable degree and certificate programs that transfer seamlessly to four-year universities or lead to direct employment. Campus facilities include the Center for Science &amp; Innovation, the Energy &amp; Manufacturing Institute, Learning Innovation Labs and the Geology Rock Wall.&nbsp;Location address is 20515 SH 249 (TX 249 and Louetta Road), Houston, TX 77070.Job DescriptionPURPOSE AND SCOPE:The Specialist III, Expense Administrator supports other staff by performing task-oriented duties while providing clerical, analytical, administrative, and/or operational support under general supervision. Assists with operations of the department as it pertains to college monies including but not limited to purchase cards, travel &amp; expense and purchase orders.ESSENTIAL JOB FUNCTIONS:1.&nbsp;&nbsp;&nbsp; Acts as the backup workflow SME (Subject Matter Expert) Pre-Pay Auditor,2.&nbsp;&nbsp;&nbsp; Completes research to help resolve system issues that are reported by end users and approvers.3.&nbsp;&nbsp;&nbsp; Responsible for verifying System-wide that a variety of Expense Module transactions (such as expense reports, travel authorizations, One Card transactions, etc.) are accurately processed and reconciled.4.&nbsp;&nbsp;&nbsp; Works with all users to ensure all Travel &amp; Expense-related employee information is interfacing correctly within the Expense Module. Sets up and maintains the reviewer workflow for the Expense Module and assists as needed with workflow for other modules.5.&nbsp;&nbsp;&nbsp; Performs a variety of year-end processing tasks within the Expense Module6.&nbsp;&nbsp;&nbsp; Manages outstanding Accounts Payable checks and other A/P functions as needed.7.&nbsp;&nbsp;&nbsp; Acts as Prepay Auditor for assigned LSC campus(s). Acting as SME, assists and provides guidance and oversight to Prepay Auditors at other campuses, helping ensure smooth and timely workflow through all Expense Module stages.8.&nbsp;&nbsp;&nbsp; Responsible for a variety of Travel and Expense (T&amp;E) functions, including but not limited to T&amp;E adjustments, budget issues, and funds that need to be unencumbered, and account reconciliation. Acts as a resource to employees regarding T&amp;E policies, including providing training as needed and ensuring employees understand and adhere to LSC's Travel and Expense policies.9.&nbsp;&nbsp;&nbsp; Creates, runs, and utilizes a variety of queries and reports for LSC campuses and administrative offices/departments. Utilizes queries to ensure expenses are posting properly and all expenses are posted utilizing GL Subsystem reconciliation.10.&nbsp; Acts as a third backup for preparing, reviewing, and reconciling a variety of journal entries, Direct Pay Requests, and general ledger accounts11.&nbsp; Responsible for other reasonable related duties as assigned.KNOWLEDGE, SKILLS, AND ABILITIES:·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Requires detailed analytical skills and a high level of accounting skills and knowledge·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Knowledge of Microsoft Office Suite (Excel proficiency required)·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ability to follow procedures that may result in interaction with co-workers or other individuals·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Possesses excellent organizational skills·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Strong attention to accuracy and detail·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ability to work independently and be self-motivated·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Excellent customer service and communication skills·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ability to work on several tasks simultaneously·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Knowledge of procurement laws and best practicesPHYSICAL ABILITIES:The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.WORK SCHEDULE AND CONDITIONS:·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general officeequipment·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Interface with internal and external contacts as needed to carry out the functions of theposition·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Work is performed in a climate-controlled office with minimal exposure to safetyhazardsREQUIRED QUALIFICATIONS:·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; High School Diploma or GED and at least 3 years of experience, or an equivalent combination of education and experience·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Experience with PC platform in programs such as Work, Excel, and PowerPointPREFERRED QUALIFICATIONS:·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Experience working with PeopleSoft Financial moduleSalaryHourly Pay Rate is $15.14.Benefits Marketing StatementBy joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment, excellent work/life balance, tuition waiver, participation in a tax deferred retirement plan and more.Special InstructionsGo to the Job Search page, click on ‘My Activities’ at the top of the page. Under My Cover Letters and Attachments you will click on ‘Add Attachment.’ Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume.If you are applying for an Instructional position (i.e. Faculty, Adjunct Faculty, Instructor), please ensure you include the following to be considered: Resume/CV, Cover Letter, Teaching Philosophy, and unofficial transcripts. You must limit your file name for any attachment to 40 characters or less.How to ApplyALL APPLICANTS MUST APPLY ONLINE ONLYWe will not accept application material received via fax, email, mail, or hand delivered.Postings for part-time and adjunct positions are active for the academic year.&nbsp; By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.More information on the E-Verify program is available at <a href="http://www.dhs.gov/E-Verify" target="_blank">www.dhs.gov/E-Verify</a>.Lone Star College is an EEO Employer. All positions are subject to a criminal background check.

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