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ABOUT GREYSTARGreystar is a leading, fully integrated global real estate company offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing, logistics, and life sciences sectors. Headquartered in Charleston, South Carolina, Greystar manages and operates more than $315 billion of real estate in 250 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, manages more than 1,000,000 units/beds globally, and has a robust institutional investment management platform comprised of more than $78 billion of assets under management, including over $36 billion of development assets. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit <a href="http://www.greystar.com" target="_blank">www.greystar.com</a>. JOB DESCRIPTION SUMMARYThis position is responsible for coordinating the community’s marketing, leasing, and renewal strategies to achieve occupancy, revenue, and resident retention goals by performing all activities related to leasing to new residents, providing resident satisfaction throughout the term of the lease, and securing resident lease renewals.JOB DESCRIPTIONUnit Count: 216Property Type: Mid-RiseWork Schedule: Saturday-WednesdayCommission Eligible40% housing discount available* Our ideal candidate will have strong sales experience and excellent customer service skills, preferably within property management.Essential Responsibilities: •&nbsp;&nbsp; &nbsp;Performs all sales and leasing activities to achieve the community’s revenue and occupancy goals by greeting and qualifying prospects, conducting community tours and showing apartments, processing applications, credit screening, and criminal background checks, preparing the lease and move-in package, and ensuring a smooth resident move-in and lease signing. &nbsp;&nbsp; •&nbsp;&nbsp; &nbsp;Inspects apartments prior to resident move-in and ensures apartments are in move-in ready condition and schedules any outstanding item to be addressed with the maintenance team.&nbsp; •&nbsp;&nbsp; &nbsp;Stays informed about current market and competitor conditions that may impact the community’s occupancy and sales results, develops and implements short- and long-term marketing plans and goals to sustain occupancy, and follows the community’s established policies related to concessions, specials, and other programs to boost occupancy.&nbsp; •&nbsp;&nbsp; &nbsp;Designs and executes marketing activities to create and drive traffic to the community, including implementing resident referral and employer outreach programs, using internet marketing tools (Craigslist, Facebook, e-mail, and other websites), and following other community-specific marketing plans, drives, and special programs.&nbsp; •&nbsp;&nbsp; &nbsp;Uses the on-site property management software (OneSite, Yardi, etc.) to track apartment availability, record traffic and leasing activities, manage resident and prospect data, and capture critical demographic and other information about existing and future residents.&nbsp; •&nbsp;&nbsp; &nbsp;Ensures that the community and show units meet the Company’s standards for show quality by daily inspecting the marketing corridor and leasing tour, communicating maintenance and upkeep needs to the community’s maintenance team members, merchandising and ensuring a physically appealing show unit and/or model and amenities, and preparing the leasing office for daily leasing activities.&nbsp; •&nbsp;&nbsp; &nbsp;Follows-up with prospects and new residents to ensure satisfaction by sending e-mail, thank-you notes, and cards or making telephone calls or other contacts to finalize decisions to lease and/or renew.&nbsp; •&nbsp;&nbsp; &nbsp;Executes and performs activities in support of the community’s lease renewal program by preparing lease renewal letters and packages for residents, meeting with and contacting renewing residents in advance of move-out dates, and ensuring that lease renewal documents are signed and implemented on time. &nbsp; &nbsp; &nbsp; &nbsp; •&nbsp;&nbsp; &nbsp;Responds quickly and courteously to resident and client/owner concerns and questions, and takes prompt action to solve problems and/or document and convey resident or other requests to the appropriate individual(s). &nbsp;Required Licenses or Certifications: •&nbsp;&nbsp; &nbsp;Incumbents must have all licenses and/or certifications as required by State and Local jurisdictions•&nbsp;&nbsp; &nbsp;Incumbents must have valid driver’s license to operate a golf cart on property.The hourly range for this position is $23.41-$28.00 (Milpitas)Additional Compensation:<ul><li>Corporate Positions:&nbsp;In&nbsp;addition to the base salary, this role may be eligible to participate&nbsp;in&nbsp;an annual bonus program based on&nbsp;individual and company performance.</li><li>Onsite Property Positions:&nbsp;In&nbsp;addition to the base salary, this role may be eligible to participate&nbsp;in weekly, monthly, and/or quarterly bonus programs.</li></ul>Robust Benefits Offered*:<ul><li>Competitive Medical, Dental, Vision, and Disability &amp; Life&nbsp;insurance benefits. Low (free basic) employee Medical costs for employee-only coverage; costs discounted after 3 and 5 years of service.</li><li>Generous Paid Time off. All new hires start with 15 days of vacation, 4 personal days, 10 sick days, and 10 paid holidays. Plus your birthday off after 1 year of service! Additional vacation accrued with tenure.</li><li>For onsite team members, onsite housing discount at Greystar-managed communities are available subject to discount and unit availability.</li><li>6-Week Paid Sabbatical after 10 years of service (and every 5 years thereafter).</li><li>401(k) with Company Match up to 6% of pay after 6 months of service.</li><li>Paid Parental Leave and lifetime Fertility Benefit reimbursement up to $10,000 (includes adoption or surrogacy).</li><li>Employee Assistance Program.</li><li>Critical Illness, Accident, Hospital&nbsp;Indemnity, Pet&nbsp;Insurance and Legal Plans.</li><li>Charitable giving program and benefits.</li></ul>*Benefits offered for full-time employees. For Union and Prevailing Wage roles, compensation and benefits may vary from the listed&nbsp;information above due to Collective Bargaining Agreements and/or local governing authority.Greystar will consider for employment qualified applicants with arrest and conviction records.

Greystar

Leasing Professional - Lantana at Milpitas

Title: Advising Specialist
Salary Range: $32,000.00
Contract Term Length:&nbsp;12 Months
Standard Hours:&nbsp;37.50
Work Location:&nbsp;Hybrid
FLSA Status: Non-Exempt
College: Jefferson Community &amp; Technical College
Campus Location: Jefferson Community College
Department: Advising
Total Rewards
Jefferson Community &amp; Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:
<ul>
<li>Exceptional health care, vision, and dental coverage for you and your family</li>
<li>Tuition discounts and waivers</li>
<li>403(b) retirement plan: a 5% employee contribution receives a 10% employer match</li>
<li>Vacation/Sick Time</li>
<li>Work-Life Balance</li>
<li>9.5 Paid Holidays</li>
<li>2 Weeks of Institutional Closing Pay (Last 2 weeks of December) for qualifying positions</li>
<li>Employee Assistance Program</li>
</ul>




Job Summary
The Advising department of Jefferson Community and Technical College has an opening for an Advising Specialist.




Job Duties:
This position will be responsible for • Serve as primary desk employee for checking in students at the advising center. • Enrollment support for add/drop needs. • Answer basic advising questions to prevent wait times for brief concerns. • Schedule advising appointments. • Provide students with information on other campus resources and locations. • Student outreach for enrollment. • Assist students with Student User Account and Self-Service Activities, to include but not limited to: o User Account Setup o Completion of the Student Activity Guide. o Completion of Probation Modules o Self-Registration support o Student outreach for enrollment support. • Serves as primary virtual advising check-in for virtual RAD and virtual walk-in. • Assists with questions and virtual room assignments. • Assist Advisors with office task/projects as needed. • Assist student workers with office task. • Assist with Advising Center email account. 




Minimum Qualifications:
Associate’s Degree (related field) and three years related work experience, or equivalent. &nbsp;




Preferred Qualifications:
Ideal candidates have previous customer service and/or PeopleSoft (or similar database) experience.




Additional Skills Requested:
Jefferson Community and Technical College is working to build an engaged faculty and staff committed to teaching and working within the community.&nbsp; Candidates who have demonstrated a commitment to working and supporting students through teaching, mentoring, or administration are especially encouraged to apply.&nbsp;

Kentucky Community and Technical College System


      Advising Specialist
    

Title: Financial Specialist II 
Salary Range: 31,680.00
Contract Term Length:&nbsp;12 Months
Standard Hours:&nbsp;37.5
Work Location:&nbsp;On-Site
FLSA Status: Non-Exempt
College: Elizabethtown Community &amp; Technical College
Campus Location: Elizabethtown CTC
Department: Business Office 
Total Rewards
Elizabethtown Community &amp; Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:
<ul>
<li>Exceptional health care, vision, and dental coverage for you and your family</li>
<li>Tuition discounts and waivers</li>
<li>403(b) retirement plan: a 5% employee contribution receives a 10% employer match</li>
<li>Vacation/Sick Time</li>
<li>Work-Life Balance</li>
<li>9.5 Paid Holidays</li>
<li>2 Weeks of Institutional Closing Pay (Last 2 weeks of December) for qualifying positions</li>
<li>Employee Assistance Program</li>
</ul>




Job Summary
ECTC is seeking a Financial Specialist II to serve as the Office Receptionist and Head Cashier. This position assists incoming front office customers, collects and applies tuition payments, and is the front line of Customer Service to the Business Office; including face to face, phone, emails, and help desk customer service. Audits ECTC employee travel reimbursements and keeps accurate records for all ECTC contracts.




Job Duties:
• Serves as Office Receptionist and Head Cashier: answers telephone, direct calls, vending funds, greets customers entering office and directs persons to correct destination. Interacts with customers to provide and process information in response to inquiries, concerns, and requests. Receive and distribute mail? • Serves student requests in person, on the phone, the Business Office email, and Blackboard tickets. • Receipts tuition payments received in the office. • Audits travel vouchers and expense reimbursements. • Responsible for the student refund process to include weekly queries, posting refunds to student accounts, coordinating with Financial Aid Office, and contacting students regarding undeliverable status. • Administer and record keeping for all ECTC contracts for expiration dates and renewal processing with college contacts, including communication to internal requestors and communicating to outside vendors on contracts. • Assist with Perkins purchase processing, including reconciliation of orders to master tracking spreadsheet and inputting data. • Serves as administrative assistant to the Director of Finance, with duties as assigned. • Cashier Close out/opening -Reconciles daily cash receipts and prepares bank deposits. • Assist students with selecting a Bank Mobile refund preference, trouble shooting, and setting up payment plans. • Assist students with Nelnet payment plan set up and questions. • Administer the ECTC Business Affairs webpage. • Operate the ECTC Signal Vine text message system. • Other duties as assigned by supervisor. 




Minimum Qualifications:
Position Requirements: Education: Bachelor's degree and 2 years of experience, or equivalent. &nbsp;




Preferred Qualifications:
Successful candidates should demonstrate: • Ability to work effectively on a team. • Strong interpersonal communication and relationship-building skills. • Strong organizational skills and attention to detail. • Ability to function within multiple computer systems and software. The position is open until filled; review begins December 11, 2024 To apply please visit: <a href="https://careers.kctcs.edu/Elizabethtown" target="_blank">https://careers.kctcs.edu/Elizabethtown</a> KCTCS/ECTC is an equal opportunity employer and education institution. Band 7 (Min: $31,680.00) Position # 10016172 




Additional Skills Requested:


      Financial Specialist II
    

Title: Data and Assessment Specialist
Salary Range: $31,368.00 - $37,620.00
Contract Term Length:&nbsp;12 Months
Standard Hours:&nbsp;37.5
Work Location:&nbsp;On-Site
FLSA Status: Non-Exempt
College: Big Sandy Community &amp; Technical College
Campus Location: Prestonsburg Community College
Department: Adult Education
Total Rewards
Big Sandy Community &amp; Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:
<ul>
<li>Exceptional health care, vision, dental coverage for you and your family</li>
<li>Tuition reimbursement/waiver for you, your spouse, and dependents</li>
<li>403(b) retirement plan: a 5% employee contribution receives a 10% employer match</li>
<li>Vacation/Sick Time</li>
<li>Work-Life Balance</li>
<li>9.5 Paid Holidays</li>
<li>2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions</li>
<li>Employee Assistance Program</li>
</ul>




Job Summary
<ul>
<li>Big Sandy Community and Technical College is seeking a Data and Assessment Specialist to input student data, create and analyze reports, administer assessments and audit KAERS data and reports at our Prestonsburg campus.</li>
</ul>




Job Duties:
<ul>
<li>Input data in to the KAERS system Create and analyze queried reports. Share the scorecard with the Program Director and Assistant Director. Responsible for assessment of students and reporting results</li>
</ul>




Minimum Qualifications:
<ul>
<li>High School Diploma or GED with 1 year related experience.&nbsp;</li>
</ul>




Preferred Qualifications:
<ul>
<li>Associate Degree with a focus on Business, Adult Education or Public Advocacy with 2 years related experience.</li>
</ul>




Additional Skills Requested:
<ul>
<li>Associate Degree with a focus on Business, Adult Education or Public Advocacy with 2 years related experience.</li>
</ul>




Employee Rights -&nbsp;<a href="https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf" target="_blank">Employee Polygraph Protection Act</a>


      Data and Assessment Specialist
    

Title: Manager IV - Administrative Leadership
Salary Range: $93,180.00 - $121,140.00
Contract Term Length:&nbsp;12 Months
Standard Hours:&nbsp;37.5
Work Location:&nbsp;Hybrid
FLSA Status: Exempt
College: KCTCS System Office
Campus Location: KCTCS System Office
Department: Administrative Services / Financial Support Services
Total Rewards
KCTCS System Office offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:
<ul>
<li>Exceptional health care, vision, dental coverage for you and your family</li>
<li>Tuition reimbursement/waiver for you, your spouse, and dependents</li>
<li>403(b) retirement plan: a 5% employee contribution receives a 10% employer match</li>
<li>Vacation/Sick Time</li>
<li>Work-Life Balance</li>
<li>9.5 Paid Holidays</li>
<li>2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions</li>
<li>Employee Assistance Program</li>
</ul>




Job Summary
The Manager IV - Administrative Leadership position will manage and oversee the Financial Services Department under Administrative Services and serve as key budget leader and liaison with external entities such as the Council for Postsecondary Education, the State Budget Office, and internal and external auditors, and with internal entities as required such as presentations to the Presidents' Leadership team, the Business Services Peer Team, the Organizational Success Action Team. Serve as a member of the Administrative Service Team, coordinating with peers to support the division's objectives. KCTCS offers a hybrid work schedule with a requirement to be onsite a minimum of 3 days per work week. Hybrid work schedules are subject to periodic review and may be modified or terminated at any time. Positions with the KCTCS System Office located in Versailles, KY are term-contract positions, with the expectancy of continuance based on performance. 




Job Duties:
Oversee all daily functions of the Student Financials System to include daily batch processing, item type maintenance, and all other functions necessary for daily operations; Development, testing, implementation, and management of PeopleSoft Student Financial Administrative Software including training, support and documentation of the system for management and college personnel. Assist in development of KCTCS policies regarding budget and student financial system matters; develop, maintain and support all reporting needs of management and college staff regarding budgeting and student accounts. Management of student financial accounting to include maintaining receivables and allowance for bed debt, and processing of all student-related accounting transactions, including student related Internal Revenue Service (IRS) reporting requirements and annual production of 1098-T forms. Serve as liaison to multiple constituencies, including state government, internal administration, administrative services peers in the system office and on the Business Services Peer Team, assisting in setting direction and establishing training processes in matters of student accounts and system budget. Provide all necessary reporting to the Chief Financial Officer and other members of the administration as needed. Assure compliance in all matters related to the totality of the responsibilities and duties. 




Minimum Qualifications:
Bachelor's Degree in Business or Accounting and five (5) years of relevant experience or equivalent.&nbsp;




Preferred Qualifications:
Master's Degree in Business or Accounting and ten (10) years of relevant experience or equivalent.




Additional Skills Requested:
<ul>
<li>Master's Degree in Business or Accounting and ten (10) years of relevant experience or equivalent.</li>
</ul>




Employee Rights -&nbsp;<a href="https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf" target="_blank">Employee Polygraph Protection Act</a>


      Manager IV - Administrative Leadership
    

Title: Public Safety Officer&nbsp;
Salary Range: $31,200.00 annually / $16.00 hourly
Contract Term Length:&nbsp;12 Months
Standard Hours:&nbsp;37.50
Work Location:&nbsp;On-Site
FLSA Status: Non-Exempt
College: Jefferson Community &amp; Technical College
Campus Location: Jefferson Technical College
Department: Safety and Security
Total Rewards
Jefferson Community &amp; Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:
<ul>
<li>Exceptional health care, vision, dental coverage for you and your family</li>
<li>Tuition reimbursement/waiver for you, your spouse, and dependents</li>
<li>403(b) retirement plan: a 5% employee contribution receives a 10% employer match</li>
<li>Vacation/Sick Time</li>
<li>Work-Life Balance</li>
<li>9.5 Paid Holidays</li>
<li>2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions</li>
<li>Employee Assistance Program</li>
</ul>




Job Summary
<ul>
<li>Jefferson Community and Technical College is seeking candidates for a Security Worker position on our Technical Campus. This position is for 2nd shift (2:00 pm – 10:00 pm). Candidates will be responsible for providing on-going visual inspection by foot, bike, and/or vehicle patrols, completing incident, accident and injury reports as needed and providing other security services in order to maintain a safe, secure campus environment for students, staff, faculty and visitors.</li>
</ul>




Job Duties:
<ul>
<li>Other duties include, but are not limited to: • Assists with campus crisis situations, with building evacuations, drills, etc. as needed and monitors parking facilities, insuring only authorized vehicles parked in restricted areas; issues citations as needed. • Perform additional duties as assigned by supervisors. Jefferson Community and Technical College offers a very competitive benefits package including paid vacation, sick and holidays, a generous tuition waiver program, free uniforms, a free TARC pass and free parking. 
</li>
</ul>




Minimum Qualifications:
<ul>
<li>High School/GED and one year of Security or related work experience (other Security, Corrections, Police, Fire, EMS, or Military). Strong written and verbal skills are necessary. Basic knowledge of Microsoft Office and Window applications is preferred. Candidates must have a valid a driver’s license.&nbsp;</li>
</ul>




Preferred Qualifications:
<ul>
<li>Candidates should also have experience and sensitivity working with colleagues and students from diverse backgrounds and a commitment to fostering an inclusive work and learning environment in which students from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. Women and minorities are encouraged to apply.</li>
</ul>




Additional Skills Requested:
<ul>
<li>Candidates should also have experience and sensitivity working with colleagues and students from diverse backgrounds and a commitment to fostering an inclusive work and learning environment in which students from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. Women and minorities are encouraged to apply.</li>
</ul>




Employee Rights -&nbsp;<a href="https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf" target="_blank">Employee Polygraph Protection Act</a>


      Public Safety Officer 
    

26-Nov-2024<h4>Processor, Charitable Trust Administration</h4>Alumni Affairs and Development 67349BRJob SummaryAlumni Affairs and Development (AA&amp;D) Alumni Affairs and Development is a dedicated team supporting Harvard’s advancement activity through front-line fundraising, alumni and volunteer engagement, technology, prospect management and research, business process, events, communications, and many other areas. Our goal is to create an environment of respect that leverages the many talents, perspectives, and experiences of our employees; to deliver the strongest possible results by incorporating diverse perspectives into our daily work; and to make AA&amp;D a great place to work for everyone. We strive to live our values of respect, inclusion, trust, collaboration, continuous improvement and innovation; and open communication and effective information sharing in our daily interactions and our work. AA&amp;D is comprised of the University Development Office (UDO), Faculty of Arts and Sciences (FAS) Development, AA&amp;D Resources, the Harvard Alumni Association (HAA), and the Office of the Vice President (OVP). This Processor Trust Administration position has primary responsibility for the processing and recording of all outright securities gifts for the University. Direct communication with donors, alumni and brokers via email and telephone is a large part of the responsibilities. The role will also be responsible for the trust administration paper mail intake, processing, and filing. This is a time-limited role that will end one year from the start date.Position Description<ul><li>Records expected gifts into Workfront from email and phone inquiries</li><li>Provides DTC instructions to donors and brokers in response to Security Gifts phone and email inquiries</li><li>Assists with valuing security gifts</li><li>Maintains and updates information and documents in AA&amp;D gift, customer relations management, and document management systems</li><li>Helps to process mail received for trust administration; coordinates checks received for processing and deposit</li><li>Provides administrative support as needed</li><li>Must adhere to periods of paid time off restriction at fiscal year and calendar year ends</li><li>May be required to work during some designated University holidays</li><li>AA&amp;D embraces the values of diversity, inclusion, belonging, respect and transparency, and expects each team member to approach work in the context of these values</li><li>Due to the evolving nature of this newly integrated structure and the operational needs of Alumni Affairs and Development, these responsibilities may be adjusted in conformity with the level of this position</li></ul>Basic Qualifications<ul><li>High&nbsp;School graduate. </li><li>Proficiency with Microsoft Office and experience working with databases. Willingness and ability to learn new systems as necessary.</li><li>Discretion and past experience working with confidential data.</li></ul>Additional Qualifications and Skills<ul><li>College background preferred.</li><li>Must&nbsp;be focused, motivated to learn and flexible to change. Must have excellent interpersonal skills and must take the initiative to always maintain a strong work ethic</li><li>Demonstrated ability to identify, research and find resolutions to complex gift challenges</li><li>Proven customer service skills with ability to interact tactfully and professionally with people from all types of backgrounds.</li><li>Ability to handle shifting priorities and work on multiple tasks simultaneously. Ability to work independently as well as part of a team in a fast-paced environment</li><li>Sound judgment, analytical skills, and decision-making capability required</li><li>Excellent written and verbal communication skills required</li></ul>Additional Information<ul><li>This position requires a 3 month orientation and review period.</li><li>Please include a cover letter with your application.</li><li>It is a time-limited role that will end one year from the start date.</li></ul>To learn more about the AA&amp;D team, please visit our Careers site at&nbsp;<a href="https://alumni.harvard.edu/careers" target="_blank">https://alumni.harvard.edu/careers</a> To learn more about how Harvard supports diversity and inclusion throughout the University please visit the Office for Diversity, Inclusion &amp; Belonging at&nbsp;<a href="https://dib.harvard.edu/" target="_blank">https://dib.harvard.edu/</a>. Accommodations:&nbsp;Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please let your recruiter know. COVID 19 Vaccination Information:&nbsp;The health of our workforce is a priority for Harvard University.&nbsp; With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines. Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include:<ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li>Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li>Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li>Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionAlumni Affairs and Development, General AdministrationDepartment Office LocationUSA - MA - Cambridge Job Code403033 Staff Assistant III Work FormatOn-Site Sub-Unit------------ Salary Grade053DepartmentAlumni Affairs and DevelopmentUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningCredit, Criminal, IdentityCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-JP1

Harvard University FAS Human Resources

Processor, Charitable Trust Administration

26-Nov-2024<h4>Staff Assistant, Collections Management</h4>Harvard Art Museums 67374BRJob SummaryThe Harvard Art Museums seeks an organized and customer service-oriented Staff Assistant to provide administrative support to the Collections Management Division, primarily assisting the Department of Registration. &nbsp;Reporting to the Assistant Director for Registration, the Staff Assistant provides the full range of administrative, clerical, financial, data management, and technical support for the Registrars, and assumes special projects as assigned. The Staff Assistant will also provide occasional support to the Assistant Director for Collections. The Harvard Art Museum’s collections are comprised of more than 255,000 objects. In addition to the many that are on view in museums, the collections are widely used by staff, Harvard faculty, students, and visitors for research and study. &nbsp;Position Description<ul><li>Gathers, organizes, and processes data for entry into The Museum System (TMS), the museums’ collection database.</li><li>Supports collection loan requests, exhibition management, acquisitions and other collection related projects, as directed.</li><li>Works with Collections Management Coordinator and other staff to provide administrative support for divisional projects. Coordinates, manages, and supports a complex calendar of department activities.</li><li>Works closely with the Assistant Directors for Registration and Collections to support events and collections access requests. &nbsp;Serves as the primary contact for in-person and online scheduling of visitor appointments.&nbsp;</li><li>Builds and sustains productive working relationships with a range of individuals within the museums, the Harvard community and external constituents. Communicates in a timely, professional and collegial manner to all constituents within the museum, university, donors, lenders and outside museum collaborators to maintain positive relationships.</li><li>First point of contact and principal source of information about primary areas of responsibility Answers and refers incoming phone calls and general email inquiries, composes, proofreads, and/or prepares correspondence and reports, answers general inquiries, and meets and greets visitors.</li><li>Verifies and processes financial transactions and business forms in compliance with university and Harvard Art Museums standards, policies, and requirements. Tracks budgets and provides updates to Director of Collections Management, as appropriate.</li><li>Coordinates meetings, takes and distributes meeting notes, creates documents and reports, and gathers and analyzes data.</li><li>In conjunction with Harvard Art Museums administrative offices, provides information regarding department policies and procedures.</li><li>Follows through on decisions and provides regular updates and facilitates timely and effective processes.</li><li>Performs other related duties and special projects as required.</li></ul>Basic QualificationsCandidates MUST meet the following basic qualifications to be considered for this role: Three or more years of related experience. Education beyond high school may count toward experience. Demonstrated office administration and customer service skills required. &nbsp;Additional Qualifications and SkillsBachelor’s degree preferred.&nbsp; Must have strong computer skills and ability to learn new programs. Experience with MS Office Suite preferred. Familiarity with The Museum System (TMS) and Basecamp preferred.&nbsp; Excellent written and verbal communication skills.&nbsp; Must have demonstrated excellent customer service and problem-solving orientation.&nbsp; Must be self-motivated and able to work independently and as a team member in a work environment of multiple and conflicting priorities. Able to handle confidential or sensitive information with discretion.&nbsp; Able to take initiative with a variety of projects and constituencies in an active, high-functioning department.&nbsp; Flexibility and adaptability are essential.&nbsp; &nbsp;Physical RequirementsThis position works in a typical office setting. &nbsp;Additional InformationThis is an on-site position.&nbsp; This position has a 3-month orientation and review period.&nbsp; Harvard University does not provide visa sponsorship. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.&nbsp; &nbsp;Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About UsThe Harvard Art Museums Ever since their founding, the Harvard Art Museums—the Fogg Museum, Busch-Reisinger Museum and Arthur M. Sackler Museum—have been dedicated to advancing and supporting learning at Harvard University, in the local community, and around the world. Displayed in galleries that mix not only media but schools of art, the collection at Harvard is celebrated and interrogated within a larger story of artistic expression and historical and contemporary issues. The diverse collection is among the largest in the United States. Through research, teaching, professional training, and public education, the museums strive to advance the understanding and appreciation of art. The museums value staff diversity and are committed to building a culturally diverse community. We encourage candidates from underrepresented groups to apply. &nbsp;BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403033 Staff Assistant III Work FormatOn-Site Sub-Unit------------ Salary Grade053DepartmentCollections Management/HAMUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningCriminal, IdentityScheduleFull time. Monday through Friday. 35 hours per week.&nbsp;Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-CS1

Staff Assistant, Collections Management

27-Nov-2024<h4>Scientific Writer</h4>University Administration 67393BRJob SummaryThe Harvard Global Health Institute (HGHI) seeks a talented Scientific Writer to join our programs team. Reporting to the Associate Director of Programs, the primary role of the Scientific Writer is to translate complex scientific ideas into accessible, engaging narratives for the general public, policymakers, and other stakeholders. By skillfully navigating both technical and popular writing styles, the Scientific Writer will ensure that research-related written work meets academic standards while also resonating with a broader audience. This role enhances the visibility and societal impact of work produced by HGHI’s affiliated faculty.Position DescriptionPrimary responsibilities include:<ul><li>Draft, edit, and refine scientific manuscripts, research papers, and reports for technical and specialist audiences. Ensure consistency in tone, style, and format, adhering to institutional guidelines and publication standards.</li><li>Lead HGHI's writing projects, managing the process across interdisciplinary teams to ensure deliverables are completed on scope and within allocated timelines.</li><li>Work with faculty to ensure the accuracy, clarity, and coherence of all written materials, upholding high academic standards.</li><li>Guide the communications team in crafting public-facing materials aligned with institutional messaging. Adapt technical content for press releases, newsletters, websites, and social media.</li><li>Assist faculty in responding to peer review feedback, revising manuscripts as needed to meet the standards of scientific journals.</li><li>Keep informed about trends in scientific communication and publication standards, integrating best practices into writing and editing.</li><li>Assist in drafting scopes of work for writing projects involving external partners.</li><li>Coordinate with external collaborators and partner institutions to produce cohesive, polished content for joint projects and publications.</li><li>Supervise the program coordinator and student employees providing logistical and administrative support for writing projects.</li><li>Manage budgets for writing projects when necessary. Ensure financial compliance with University policies, procedures, and relevant legal regulations, in partnership with the Finance department.</li></ul>Basic QualificationsCandidates MUST meet the following basic qualifications to be considered for this role: &nbsp;<ul><li>Five years of related experience.</li></ul>Additional Qualifications and Skills<ul><li>MA/M.Sc. degree or equivalent strongly preferred.</li><li>PhD preferred.</li><li>Experience managing or leading writing projects with diverse stakeholders in higher education institutions.</li><li>Proficiency in project management tools (e.g., Asana), Microsoft Office Suite, and citation management tools (e.g., Zotero, RefWorks, Sciwheel).</li></ul>Additional InformationRequirements:<ul><li>Writing sample.</li><li>List of publications.</li></ul>This position has a 3-month orientation and review period.&nbsp; Harvard University does not provide visa sponsorship. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.&nbsp;Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionCommunications Department Office LocationUSA - MA - Cambridge Job Code405004 Comm Professional (N) Work FormatHybrid (partially on-site, partially remote) Sub-UnitInterfaculty Initiatives Salary Grade056DepartmentHGHIUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Appointment End Date30-Jun-2026Pre-Employment ScreeningCredit, Criminal, IdentityScheduleFull time. Monday through Friday. 35 hours per week.&nbsp;Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-CS1

Scientific Writer

27-Nov-2024<h4>Administrative Coordinator</h4>Harvard Medical School 67383BRPosition DescriptionThe Jon and Christine Seidman Labs are seeking a highly organized and detail-oriented Administrative Coordinator to provide top-level administrative and operational support. Dr. Christine Seidman, an M.D. and cardiologist, and Dr. John Seidman, a Ph.D. and geneticist, have a unique scientific synergy, combining their expertise to advance genomic research focused on the molecular pathogenesis of heart muscle diseases. Their lab integrates human genetics, computational biology, and experimental models, such as genetically modified mice and human iPSCs, to drive these discoveries.The Administrative Coordinator will play a key role in coordinating lab activities, managing finances and grant administration in collaboration with the Genetics Department, and ensuring compliance with regulatory standards. This individual will also facilitate human resources and project management needs and act as the primary point of contact for lab members, collaborators, and external organizations. This is an excellent opportunity to support innovative research in a dynamic environment.Key Responsibilities:&nbsp;<ul><li>Lab Grant Administration:<ul><li>Prepare and submit federal and non-federal grant applications (including RO1 and consortium grants).</li><li>Prepare progress reports, renewal applications, and grant closeout procedures.</li><li>Serve as a liaison between PIs and grant administration offices at Harvard and Brigham and Women’s Hospital.</li></ul></li></ul>&nbsp;<ul><li>Lab Financial Oversight:<ul><li>Oversee financial operations of the lab, including lab budget oversight, P-card and corporate card purchases, and general financial administration.</li><li>Collaborate with Senior Grants Managers on funding allocation, projection, and reconciliation.</li></ul></li></ul>&nbsp;<ul><li>Lab Human Resources Coordination:<ul><li>Coordinate recruitment, onboarding, and offboarding of lab personnel, ensuring compliance with Harvard and Brigham and Women’s Hospital HR policies.</li><li>Maintain lab records and work closely with the Lab Manager to support new staff.</li><li>Serve as a key HR liaison for lab staff, addressing inquiries and coordinating with various university offices.</li></ul></li></ul>&nbsp;<ul><li>Compliance and Protocol Coordination:<ul><li>Liaise with the Harvard Office of Technology Development, Office of Academic Integrity, IACUC, and Brigham and Women’s Hospital IRB to ensure compliance with material transfer agreements, conflicts of interest, protocol amendments, and annual renewals.</li></ul></li></ul>&nbsp;<ul><li>Event and Meeting Coordination:<ul><li>Manage calendars and prioritize meetings for Drs. Jonathan and Christine Seidman.</li><li>Organize lab events, including an annual two-day domestic and international research meeting.</li><li>Arrange travel and coordinate logistics for conferences and symposia.</li></ul></li></ul>&nbsp;<ul><li>Lab Operations and Administration:<ul><li>Support office and lab ordering through Harvard and Brigham and Women’s systems.</li><li>Maintain research records, mailing lists, and lab meeting calendars.</li><li>Disseminate meeting announcements and important deadlines.</li><li>Coordinate reference letters and provide administrative support for current and former lab members.</li></ul></li></ul>&nbsp;<ul><li>Other Duties:<ul><li>Meet regularly with Senior Grants Managers and PIs to assess lab personnel, funding, and project needs.</li><li>Handle any additional administrative tasks as required to ensure smooth lab operations</li></ul></li></ul>Basic Qualifications4 or more years of experience. Higher education may count towards experience.Additional Qualifications and Skills<ul><li>BA degree strongly perferred&nbsp;</li><li>Strong organizational skills with the ability to manage multiple projects and deadlines.</li><li>Familiarity with grant administration, financial management, and HR processes in a university setting.</li><li>Excellent communication and interpersonal skills, with the ability to work collaboratively with a diverse team.</li><li>Proficiency in Microsoft Office, financial management systems, and Harvard or Brigham systems (a plus).</li></ul>Additional InformationThis is a two-year term position from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position.&nbsp; The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines. Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding. The Harvard Medical School is not able to provide visa sponsorship for this position. Not ready to apply? Join our talent community to keep in touch and learn about future opportunities! (<a href="https://www.gem.com" target="_blank">https://www.gem.com</a> ?formID=16341e35-cbc6-4904-88a3-09b35763307e) &nbsp;Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Boston Job Code403040 Coordinator II Work FormatOn-Site Sub-Unit------------ Salary Grade055DepartmentGeneticsUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Schedule40 hrs. per week | Monday - Friday | 8:00 am - 5:00 pmCommitment to Equity, Diversity, Inclusion, and BelongingWe are committed to cultivating an&nbsp;inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values&nbsp;&nbsp;&nbsp; <a href="https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement" target="_blank">https://hms.harvard.edu/about-hms/campus-culture/mission-community-valu…</a>EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-KM2

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