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Department: Litigation
About Us:
Ballard Spahr is a renowned national law firm with 600 lawyers and more than 500 business professionals and paralegals across 15 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
Ballard Spahr has an excellent opportunity available for an experienced Legal Administrative Assistant (LAA) with demonstrated technical and administrative skills to work in the Minneapolis office in the Litigation department. The chosen individual will have both transactional and litigation experience. Why Join Us? 
<ul>
<li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.</li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Diversity: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.</li>
</ul>
 Your Role: 
The selected individual will assume responsibility with minimal supervision, exercise initiative and judgment to make decisions within the scope of their assigned authority, and both champion and practice collaboration with all firm members and clients. The assistant will work collaboratively to anticipate and respond timely to the needs of the assigned LAA Team and its included fee earners and clients. This position is hybrid and offers a work schedule of 3 days a week in the office.
As a Legal Administrative Assistant on our Litigation team, your responsibilities include but are not limited to:
<ul>
<li>
Preparing documents for state and federal court filings, and e-filing in various state and federal courts.
</li>
<li>
Maintaining and processing case information, managing the progression of cases to final disposition.
</li>
<li>
Creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions. 
</li>
<li>
Administrative duties include scheduling meetings and appointments, maintaining attorney calendars and contact information.
</li>
<li>
New client intake and file maintenance utilizing the firm's electronic records management system.
</li>
<li>
Billing, travel coordination, and expense reimbursement.
</li>
</ul>
 What We're Looking For: 
<ul>
<li>
Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
</li>
<li>
Communication: Strong verbal and written communication abilities.
</li>
<li>
Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.
</li>
<li>
Judgement and Problem Solving Skills: Thinks strategically, giving careful attention to detail. 
</li>
</ul>
 Required Experience: 
This position requires a minimum of 3 years of relevant experience and a high degree of proficiency with Microsoft Office, including Word, Excel, and Outlook. Experience supporting attorneys in Private Client Services (Trust &amp; Estates) with preparing estate planning documents, and assisting with probate and trust administration, and our Consumer Financial Services Litigation Group with class actions, regulatory proceedings or other complex litigation is preferred. Experience with document management, time and billing systems, and DocuSign a plus. Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work. People from all backgrounds are valued and integrated into every part of the firm. Diverse candidates including women, people of color, members of the LGBTQIA+ community, veterans, and individuals with a disability are encouraged to apply.
The firm is not accepting resumes from search firms for this position.
Ballard Spahr is an equal opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

Ballard Spahr LLP

Legal Administrative Assistant

Department: Marketing/Communications
About Us:
Ballard Spahr is a renowned national law firm with 600 lawyers and more than 500 business professionals and paralegals in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
Ballard Spahr LLP seeks a dynamic and successful marketing and business development professional to join the Ballard Spahr team as a Proposal Specialist supporting the firm's efforts to respond to request for proposals within the guidelines of firm strategy, business development, and client relationship management goals. The successful candidate will report directly to the Senior Proposal Manager, while working collaboratively with lead attorneys and Business Development Managers on strategy and positioning, as well as key stakeholders across legal departments. This position can be remote if located in a State with a Ballard presence. We are also considering candidates from Seattle, WA, Portland, OR and Anchorage, AK. 
Why Join Us? 
<ul>
<li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.</li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Diversity, Equity, and Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.</li>
</ul>
Your Role: 
As a Proposal Specialist within our Marketing &amp; Business Development team your responsibilities include but are not limited to:
<ul>
<li>Independently managing RFP responses</li>
<li>Interacting with Legal Pricing/Project Management, Risk Management, Finance/Accounting, Human Resources, Information Systems, legal administrative assistants, and partner firms to coordinate and complete projects.</li>
<li>Being responsible for Persuit RFP intake, determining the relevant attorneys and Business Development team members to be notified of the RFP request, and identifying proposal support for the submission.</li>
</ul>
This position will maintain proposal milestones schedule such as issue and review dates, kickoff meetings, planning sessions, drafting and review, and delivery dates ensuring (i) full understanding of business requirements and strategy; (ii) a smooth production process; (iii) an intelligent, professional, accurate and compelling final product; and (iv) timely delivery of the finished product. In addition, this position will be responsible for the coordination of an experience database rollout.
What We're Looking For:
<ul>
<li>Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.</li>
<li>Communication: Excellent writing, editing and proofreading skills, the ability to communicate effectively with a high level of professionalism.</li>
<li>Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.</li>
<li>Project Management: Excellent planning, executing, completing and controlling projects and have a solid understanding of the RFP and proposal process in a law firm setting.</li>
<li>Client Service and Teamwork: Professional demeanor with exemplary client service orientation and a team player who can work collaboratively with multiple departments in the firm.</li>
</ul>
Required Experience:
A bachelor's degree, preferably with course work in marketing, business, communications and/or writing with 3-5 years' experience in a proposal role required, and experience at a law firm or other professional services firm preferred. Exemplary client service and team work skills and a strong proficiency with the Microsoft Office Suite with a basic understanding of systems in general.
Ballard Spahr offers an excellent benefits package that includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. The salary range for this position is from $90,000 - $110,000 depending upon experience and location.
Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work. People from all backgrounds are valued and integrated into every part of the firm. Diverse candidates including women, people of color, and members of the LGBTQAI+ community, veterans, and individuals with disabilities are encouraged to apply.
The firm is not accepting resumes from search firms for this position.
For immediate consideration, please visit <a href="https://ballardspahr.wd5.myworkdayjobs.com/Ballard_Spahr_LLP " target="_blank">https://ballardspahr.wd5.myworkdayjobs.com/Ballard_Spahr_LLP</a> and apply online.
Ballard Spahr is an equal-opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

Proposal Specialist

Department: Marketing/Communications
About Us:
Ballard Spahr is a renowned national law firm with 600 lawyers and more than 500 business professionals and paralegals across 15 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
Ballard Spahr LLP seeks a dynamic and successful marketing and business development professional to join the Ballard Spahr team as a Proposal Specialist supporting the firm's efforts to respond to request for proposals within the guidelines of firm strategy, business development, and client relationship management goals. The successful candidate will report directly to the Senior Proposal Manager, while working collaboratively with lead attorneys and Business Development Managers on strategy and positioning, as well as key stakeholders across legal departments. This position can be remote if located in a State with a Ballard presence.
Why Join Us? 
<ul>
<li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.</li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
</ul>
<ul>
<li>Diversity, Equity, and Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.</li>
</ul>
 Your Role: 
As a Proposal Specialist within our Marketing &amp; Business Development team your responsibilities include but are not limited to:
<ul>
<li>Independently managing RFP responses</li>
<li>Interacting with Legal Pricing/Project Management, Risk Management, Finance/Accounting, Human Resources, Information Systems, legal administrative assistants, and partner firms to coordinate and complete projects.</li>
<li>Being responsible for Persuit RFP intake, determining the relevant attorneys and Business Development team members to be notified of the RFP request, and identifying proposal support for the submission.</li>
</ul>
This position will maintain proposal milestones schedule such as issue and review dates, kickoff meetings, planning sessions, drafting and review, and delivery dates ensuring (i) full understanding of business requirements and strategy; (ii) a smooth production process; (iii) an intelligent, professional, accurate and compelling final product; and (iv) timely delivery of the finished product. In addition, this position will be responsible for the coordination of an experience database rollout.
What We're Looking For:
<ul>
<li>Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.</li>
<li>Communication: Excellent writing, editing and proofreading skills, the ability to communicate effectively with a high level of professionalism.</li>
<li>Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.</li>
<li>Project Management: Excellent planning, executing, completing and controlling projects and have a solid understanding of the RFP and proposal process in a law firm setting.</li>
<li>Client Service and Teamwork: Professional demeanor with exemplary client service orientation and a team player who can work collaboratively with multiple departments in the firm.</li>
</ul>
Required Experience:
A bachelor's degree, preferably with course work in marketing, business, communications and/or writing with 3-5 years' experience in a proposal role required, and experience at a law firm or other professional services firm preferred. Exemplary client service and team work skills and a strong proficiency with the Microsoft Office Suite with a basic understanding of systems in general.
Ballard Spahr offers an excellent benefits package that includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. The salary range for this position is from $90,000 - $110,000 depending upon experience and location.
Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work. People from all backgrounds are valued and integrated into every part of the firm. Diverse candidates including women, people of color, members of the LGBTQIA+ community, veterans, and individuals with a disability are encouraged to apply.
The firm is not accepting resumes from search firms for this position.
Ballard Spahr is an equal opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

Department: Finance
About Us:
Ballard Spahr is a renowned national law firm with 600 lawyers and more than 500 business professionals and paralegals across 15 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
We are seeking a Legal Administrative Assistant (LAA) with real estate finance experience to join our finance practice in the Washington DC office. The ideal candidate is someone who is energetic, eager to learn and grow professionally, detail-oriented, able to manage multiple priorities and understands the cycle of a real estate transaction. The selected individual work within a team of LAAs to liaison between attorneys, project assistants, paralegals and clients. This position is hybrid and offers a work schedule of 3 days a week in the office. 
Why Join Us? 
<ul>
<li>
Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.
</li>
<li>
Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
</li>
<li>
Diversity, Equity, and Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.
</li>
<li>
Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.
</li>
</ul>
Your Role: 
As a Legal Administrative Assistant within our Finance Department your responsibilities include but are not limited to:
<ul>
<li>
Providing overall legal administrative support, including extensive document production and coordinating closing materials.
</li>
<li>
Ensuring fee earners' daily time entries are drafted in accordance with firm and client guidelines; and entering information into firm systems in a timely fashion. Preparing new business intake forms and open new client matters.
</li>
<li>
Preparing and submitting expense reimbursement diaries and processing invoices.
</li>
<li>
Maintaining schedules and calendars, making travel arrangements, updating contacts, and do other work as needed.
</li>
</ul>
What We're Looking For: 
<ul>
<li>
Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
</li>
<li>
Communication: Strong verbal and written communication skills with excellent spelling, grammar and proofreading skills.
</li>
<li>
Detail-Oriented: Thinks strategically, giving careful attention to detail. 
</li>
<li>
Teamwork: The ability to work effectively both independently, as well as, within a team to assist attorney in the production of transactional documents.
</li>
<li>
Organization: Possess top-notch organizational skills with the ability to manage multiple priorities and deadlines independently.
</li>
</ul>
Required Experience:
2-3 years of commercial real estate experience with a law firm, title company, mortgage company or other related entity. Recent College degree and previous experience with loan closings or Fannie Mae, Freddie Mac, a plus. Intermediate level skills working with Microsoft Office Suite and document management systems. Must be able to work overtime, when needed.
Ballard Spahr offers an excellent benefits package that includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. Time worked in excess of 40 hours per week will be paid at time and one half of the hourly rate. The salary range for this position is from $80,000 - $85,000 depending upon experience and location.
Ready to Grow with Us?
If you are ready to play a vital role in the firm's success, we encourage you to apply and be a part of our commitment to excellence.
Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work. People from all backgrounds are valued and integrated into every part of the firm. Diverse candidates including women, people of color, members of the LGBTQIA+ community, veterans, and individuals with a disability are encouraged to apply.
The firm is not accepting resumes from search firms for this position.
Ballard Spahr is an equal opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

About Us: 
Ballard Spahr is a renowned national law firm with more than 500 professional staff and paralegals across 15 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
We have an exciting opportunity available in our Washington DC office for a Legal Support Assistant to support our legal administrative assistants (LAAs). The selected individuals will provide support with document production, accounting and billing functions, new matters, client file organization, records management and closing transactions. Candidates considered must be able to work well both independently and within a team, and have demonstrated experience maintaining high quality work products in a fast-paced environment. This position is hybrid and offers a work schedule of 3 days a week in the office.
Why Join Us?
<ul>
<li>
Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.
</li>
<li>
Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
</li>
<li>
Diversity, Equity, and Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.
</li>
<li>
Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.
</li>
</ul>
Your Role: 
As a Legal Support Assistant, you will assist with general and legal administrative responsibilities such as:
<ul>
<li>
preparing, formatting, and editing correspondence and documents
</li>
<li>
Bates numbering / legal keying / transcriptions / quick research projects
</li>
<li>
running reports
</li>
<li>
filing documents manually and electronically
</li>
<li>
entering time and preparing and submitting expense reports
</li>
</ul>
What We're Looking For: 
A proactive self-starter; able to work well both independently and within the Legal Support team. Strong administrative, time management, organizational, communication and diplomacy skills to handle tasks with keen attention to detail. Demonstrated flexibility in responding to daily workflow demands, and maintain the confidentiality of client and firm matters. The ability to produce high-quality work product in a fast-paced environment.
Required Experience:
A High school diploma or equivalent is required, college degree a plus and prior law firm or professional services experience preferred. Candidates should be comfortable working in a large professional environment, and have working knowledge of the firm's computer applications, document management system, and Microsoft Office, particularly with Word, Excel, and Outlook. Excellent technical, interpersonal, communication, and organizational skills are essential to be successful in this position.
Ballard Spahr offers an excellent benefits package which includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. Time worked in excess of 40 hours per week will be paid at time and one-half of the hourly rate. The salary range for this position is from $50,000 - $53,000 depending upon experience and location.
Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence
Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work. People from all backgrounds are valued and integrated into every part of the firm. Diverse candidates including women, people of color, members of the LGBTQIA+ community, veterans, and individuals with a disability are encouraged to apply.
The firm is not accepting resumes from search firms for this position.
Ballard Spahr is an equal opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

5 Ballard Spahr LLP Jobs