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Aspire Health Alliance, a leader in behavioral health care since 1926, is seeking a dedicated Executive Assistant to join our team. This role is integral to our mission of transforming behavioral health care and aligns with our values of inclusion, trust, health for all, and combating stigma. As an Executive Assistant, you will be responsible for a variety of high-level administrative functions that are crucial to the support of our CEO and executive team. Your role will encompass managing calendars, coordinating meetings and conferences, assisting in the preparation of materials for various events, and ensuring the quality of these materials. You will also handle telephone coverage for the CEO and respond to routine and select non-routine correspondence. The handling of highly confidential and sensitive information will be a key part of your responsibilities. Serving as a liaison, you will establish effective relationships with staff and assistants within the offices of our stakeholders, requiring you to exercise independent judgment to plan, prioritize, and organize a diverse range of projects. Your recommendations for changes in practices and procedures will be valued as we strive for continuous improvement.Aspire Health Alliance is committed to diversity, equity, and inclusion, and we seek candidates who share our passion for creating a workplace that reflects the diversity of the communities we serve. We are an equal opportunity employer and base our employment decisions on individual capabilities and qualifications without discrimination.<h4>Required Skills</h4><ul><li>Outstanding customer service and communication skills</li><li>Critical thinking and analytical skills</li><li>Advanced proficiency in Office Software</li><li>Expertise in calendar and email management</li><li>Proficiency in project management tools</li><li>Experience with CRM and database management</li><li>Ability to use video conferencing and virtual collaboration tools effectively</li><li>Strong skills in digital file management and information management</li></ul><h4>Required Experience</h4><ul><li>Minimum of 3 years’ experience supporting high-level executives</li><li>Proven ability to multi-task and prioritize multiple assignments</li><li>Capability to work independently and exercise good judgment</li><li>Experience in handling confidential, proprietary, and sensitive information with discretion</li><li>Demonstrated ability to work collaboratively and develop strong relationships with colleagues and external partners</li><li>Bachelor’s degree preferred</li><li>Knowledge of the Health Care industry is a plus</li></ul>

Aspire Health Alliance

Executive Assistant

Insperity provides the most comprehensive suite of scalable HR solutions available in the marketplace with an optimal blend of premium HR service and technology. With more than 90 locations throughout the U.S., Insperity is currently making a difference for thousands of businesses and communities nationwide.Behind our success is the unshakeable belief in the value of our people. We value diversity, inclusivity and a sense of belonging. We celebrate work and life events, and we partner with our clients and communities to make great things happen.We have received recognition numerous times as a top place to work, most recently ranking on Glassdoor’s “Best Places to Work in the U.S. 2024” list, and U.S. News &amp; World Report’s “Best Companies to Work for 2024” list. In addition, we have been recognized for having one of the country’s Top 50 Midsize Early Talent Programs by RippleMatch’s 2024 Campus Forward Awards. There is no better time to be a part of Insperity, and our best work is yet to come. Learn more at Insperity.com.Why Insperity?Flexibility: Over 80% of Insperity’s jobs have flexibility. We want your time to have balance, whether it’s spent with coworkers, clients, family or your community.Career Growth: Insperity provides many ways to grow with the company. We offer continuous learning programs, mentorship opportunities and ongoing training.Well-Being: Our total rewards package includes generous paid time off, top-tier medical, dental and vision benefits, health &amp; wellness support, paid volunteer hours and much more. We take care of our people so that you can do your best work.SERVICE REGION ADMINISTRATORWe are currently seeking a Service Region Administrator to join our team.&nbsp;SUMMARYUnder intermittent supervision, provides administrative support to General Manager and designated staff members; coordinates telephone calls, visitors, and incoming/outgoing correspondence; maintains General Manager and departmental calendars, makes timely and cost-effective travel arrangements and arranges meetings; coordinates routine personnel requests and/or maintenance, budgetary reporting, gathering timesheets and payroll reporting, and expense account documentation; proof reads outgoing documents and correspondence for correctness and accuracy; sets up and maintains a filing system; assembles data for special projects and prepares routine reports, including statistical information. A high level of confidentiality is required. Supervises the receptionist position. Serves as a single point of contact for the processing and introduction of new hires, and functional problems for the service center.RESPONSIBILITIES•&nbsp; &nbsp;&nbsp;Coordinates telephone calls, visitors and incoming/outgoing correspondence; determines which interactions a department head or another staff member/department should handle.•&nbsp; &nbsp;&nbsp;Responsible for supervision and coordination of the receptionist duties and functions. This includes goal setting, performance review and coaching. Also responsible for scheduling front desk coverage and updating phone lists.•&nbsp; &nbsp;&nbsp;Provides administrative support to the General Manager and designated staff members, requiring thorough knowledge of organizational procedures and precedents, Produces documents using Microsoft Word, PowerPoint, Excel and Microsoft Project. Prepares graphics and charts.•&nbsp; &nbsp;&nbsp;Acts as the volunteer council member for the service center, focusing on community involvement to promote volunteerism among Insperity employees as well as worksite employees, overseeing local corporate donations, cooperating with corporate communications and public relations firms to promote volunteerism in the community, using the Insperity GivingStation to manage volunteerism and philanthropy and encouraging its usage by corporate employees, and attending volunteer training once a year.•&nbsp; &nbsp;&nbsp;Maintains departmental-meeting calendars. Makes timely and cost effective travel arrangements and arranges meetings; assists in agenda preparation, gathers information and contacts meeting participants.•&nbsp; &nbsp;&nbsp;Coordinates routine personnel updates/maintenance, budgetary reporting, gathering timesheets and payroll reporting, expense account documentation, and purchasing/acquisition duties, including securing signatures in a timely basis.•&nbsp; &nbsp;&nbsp;Proof reads outgoing documents and correspondence for correctness and accuracy.•&nbsp; &nbsp;&nbsp;Sets up and maintains filing system; updating and purging as necessary.•&nbsp; &nbsp;&nbsp;Assembles data for special projects and prepares routine reports, including some statistical work. Conducts a high level review to ensure accuracy of formulas and consistency of report to prior reporting.•&nbsp; &nbsp;&nbsp;Responsible for placing orders for supplies for service center staff. Maintains accurate records and provides timely reports of VISA card purchases.•&nbsp; &nbsp;&nbsp;Serves as the single point of contact for facilities maintenance, personnel moves, new hires, and functional problems for the department.•&nbsp; &nbsp;&nbsp;Researches volunteer opportunities, helps plan volunteer events, recruits and retains volunteers, and distributes corporate donations.QUALIFICATIONS•&nbsp; &nbsp;&nbsp;High school diploma or equivalent is required. Associate’s Degree in &nbsp;related field &nbsp;is preferred. &nbsp;     &nbsp;•&nbsp; &nbsp;&nbsp;Five or more years experience in related administrative positions. Secretarial training in an accredited program preferred.•&nbsp; &nbsp;&nbsp;Principles, practices and procedures of office administration, office methodology, and equipment; clerical methods, and filing procedures. Performing responsible administrative work requiring some independent judgment with speed and accuracy; learning, interpreting, and applying organizational policies, laws, rules and regulations; taking responsibility for the compilation and organization of reports; composing correspondence on own initiative.•&nbsp; &nbsp;&nbsp;Correct business English, grammar, spelling, vocabulary, and arithmetic at a level necessary for satisfactory job performance; operation of standard office equipment and computer software including Microsoft Office programs and graphics; typing accurately from clear copy at 55 words per minute; interacting with the public and company personnel professionally, tactfully and courteously; answering questions and providing information in person and over the telephone.•&nbsp; &nbsp;&nbsp;Communicating clearly and concisely both orally and in writing; working independently from general instructions; and maintaining effective work relations with those encountered in the course of employment.Insperity provides a reasonable range of minimum compensation. Actual compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, and specific office location. The range of pay for this role is $48,100 to $54,100.At Insperity, we celebrate the diversity of our employees and our leadership. Insperity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law, including criminal arrest and/or conviction records.

Insperity

Service Region Administrator

Description Idaho National Laboratory (INL) is seeking TWO Executive Administrative Assistants in the Laboratory Director’s Office to provide professional administrative support and manage general office tasks for the Deputy Laboratory Director for Management and Operations and Chief Operations Officer and for the Deputy Laboratory Director for Science and Technology and Chief Research Officer. Our team works a 9x80 schedule located out of our Idaho Falls facility with every other Friday off. These two positions also support and work in direct coordination with staff from the Laboratory Director’s office, senior leadership team, and others. The roles require the capability to independently review, prioritize, delegate, or act upon organizational requests with minimal direction and with the highest degree of quality. You will work independently and as a team member, exhibiting creativity and ingenuity to resolve complex problems within your area of responsibility. A high level of business acumen and confidentiality is essential, and you must quickly and effectively process, comprehend, and respond to critical information related to the team’s mission and vision. Responsibilities Include: <ul><li>Strategically prioritize and coordinate, and deconflict the Deputy Laboratory Director’s schedule and time commitments, including arranging complex travel arrangements and related expense reports while following required policies and procedures.</li><li>Coordinate closely with leadership and staff to determine priorities, ensuring completion and significantly contributing to the achievement of organizational milestones, laboratory goals, and objectives. Identify and track action items to completion and at the highest level of accuracy for the Deputy Laboratory Director and assigned staff.</li><li>Initiate and respond directly to administrative responsibilities, addressing and resolving problems and inquiries, and complete requests by researching, compiling, and summarizing data, utilizing extensive knowledge of organizational policies and structure.</li><li>Monitor a broad spectrum of business functions and independently review actions, resolve issues, and escalate significant matters to the appropriate management level. Utilize extensive personal knowledge and experience to interface with all levels of management and personnel, effectively executing administrative functions.</li><li>Organize and execute routine and non-routine meetings and special functions/events, including the preparation of logistics and deliverables.&nbsp;</li><li>Prepare, coordinate, and provide oversight for deliverables (correspondences, reports, materials, laboratory documents, etc.) issued by the Deputy Laboratory Director, reviewing and editing for format and appropriate content, and ensuring high-quality output.</li><li>Complete acquisition of materials and services, following required guidelines. Complete property inventories.</li><li>Maintain confidentiality and security of administrative and technical information, including sensitive data, following company policies.</li><li>Proactively mentor and provide guidance to junior administrative staff, fostering their professional development and ensuring their alignment with organizational standards. Assist in hiring, training and mentoring of administrative team members.</li><li>You will report to the Deputy Laboratory Director.</li></ul>Qualifications Minimum Requirements:&nbsp; <ul><li>High school and six years of executive administrative experience. Exceptional organizational, communication (oral and written), and writing and proof-reading skills. Broad-based knowledge of executive-level administrative roles and responsibilities and business acumen is preferred.</li><li>Broad-based knowledge of administrative office policies and practices. Requires advanced proficiency on standard software and systems.</li></ul> Job Information:&nbsp; <ul><li>The pay range for this position is $29.46 - $48.61 per hour. At Idaho National Laboratory compensation decisions are determined using factors such as education, relevant experience, and other credentials.</li><li>You are required to show a demonstrated commitment to valuing diversity and contributing to an inclusive working environment.</li></ul> Benefits and Relocation <ul><li>Medical, Dental, Vision, and Flexible Spending Accounts</li><li>401(k) with a 4.2% employer contribution and up to 4.8% match</li><li>Paid time off (personal leave)</li><li>Employee Education Program (tuition assistance)</li><li>Benefit eligibility subject multiple factors, including employment status and position classification.</li></ul> INL is a science-based, applied engineering national laboratory dedicated to supporting the U.S. Department of Energy’s mission in nuclear energy research, science, and national defense. With more than 5,000 scientists, researchers, and support staff, the laboratory works with national and international governments, universities and industry partners to discover new science and development technologies that underpin the nation’s nuclear and renewable energy, national security, and environmental missions. INL Mission Our mission is to discover, demonstrate and secure innovative nuclear energy solutions, other clean energy options and critical infrastructure. INL Vision Our vision is to change the world’s energy future and secure our nation’s critical infrastructure. Selective Service Requirements To be eligible for employment at INL males born after December 31, 1959 must have registered with the Selective Service System (SSS). For more information see <a href="http://www.sss.gov" target="_blank">www.sss.gov</a>. Equal Employment Opportunity Idaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Women and People of Color are strongly encouraged to apply.&nbsp; Reasonable Accommodation We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Other Information When applying to positions please provide a resume and answer all questions on the following screens. Applicants, who fail to provide a resume or answer the questions, may be deemed ineligible for consideration. INL does not accept resumes from third party vendors unsolicited.

Idaho National Laboratory

Executive Administrative Assistant

SUMMARYThe Administrator is responsible for the overall daily management and operation of the clinic. The Administrator reports directly to first line regional operational management which may be an Area Director, Regional Director, or Vice President of Operations, depending on the region/demographics.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties and tasks may be assigned.GROWTH · Develop and implement processes for program growth in accordance with Company goals. · Plan/coordinate patient scheduling to assure timely acceptance of patients and effective staffing levels. · Implement clinical and operational processes to improve patient health and minimize hospitalizations and missed treatments. · Achieve financial targets to include budget, labor costs, supply costs and expenditures.OUTCOMES · Review all incident reports; make recommendations and take action relative to incidents as appropriate; report at monthly QAPI meeting. · Promote quality management program through education and involvement of staff and patients in outcomes as well as overall responsibility to achieve corporate goals for quality. Leads QAPI meetings and quality improvement committees. · Coordinate the functions of all departments and develop standards and methods of measuring patient care services, including a chronological record of services provided to patients as required by the ESRD Network Coordinating Council and Medicare. · Work with staff to maintain chronological, thorough, and appropriate documentation in the patient record of all treatments, activities, and communication with the patient, physician and other healthcare professionals. · Achieve program's target goals for patient outcomes in accordance with quality patient care and Company goals.OPERATIONAL&nbsp;READINESS· Knowledge of and remain current with federal, state, local laws and regulations, including health care professionals practice act requirements. · Assure that the clinic is in compliance with all applicable federal, state, and local laws and regulations and receives continuing certification from all statutory and regulatory agencies. · Develop, implement and follow up necessary Corrective Action Plans for internal and external surveys. · May assume Charge Nurse's responsibilities as needed. · Responsible for duties listed in Registered Supervising Nurse job description and nursing services policy # C-AD-0110 or must designate Registered Nurse meeting these qualifications. · May fulfill responsibility of facility CEO as delegated by Governing Body. · Conduct and/or participate in both formal and informal meetings with the governing body, Regional Director, Medical Director and the staff. Assure that appropriate staff meetings, in-service education meetings, and team patient care planning meetings are held monthly. Assure that Quality Assessment &amp; Performance Improvement Program is current at all times. · Establish, maintain, and submit all required records and reports concerning staff, patients, and the operational affairs of the center. · Plan, coordinate, and approve effective and efficient staffing to meet patient needs and regulations. · Oversee the maintenance of equipment and supplies to meet current laws and regulations.OPERATIONAL READINESS (cont.) · Continuously monitor to ensure that a safe and sanitary physical environment is maintained throughout the facility; that all equipment is maintained and functions properly; and that adequate and appropriate inventory levels of all supplies are available and used correctly. · Supervise the maintenance of equipment, building areas occupied by the center and other property belonging to the center. · Know and understand the water treatment and mechanisms of the equipment of the facility. · Assist, when necessary, with disinfection of equipment and supplies including bicarbonate delivery systems and dialysis machines.PARTNERSHIPS · Monitor all contractual agreements; update as needed with corporate oversight. · Maintain collaborative working relationship with Medical Director and physicians. · Establish and maintain a positive relationship with area hospitals, agencies, vendors and the community. · Actively promote GUEST customer service standards; develop effective relationships at all levels of the organization. · Respond effectively to inquiries or complaints.STAFF&nbsp;DEVELOPMENT/&nbsp;RETENTION · Ensure all staff meet required qualifications for position held and perform duties within limitations established by and in accordance with company policy/procedures, health care professionals practice acts, applicable state and federal laws and regulations. · Recruit, train, develop, and supervise all personnel. · Maintain effective personnel management and employee relations, including evaluating the performance of all personnel; approving and submitting all hours worked and counseling and disciplining employees. · Uphold management goals of corporation by leading staff in team concepts and promoting a team effort. · Effectively communicates expectations; accepts accountability and holds others accountable for performance.ADMINISTRATORState Specific RegulationsAlabamaIF DESIGNATED CEO FOR THE CLINIC, MUST: <ul><li> Hold at least a baccalaureate degree and has at least one (1) year of experience in a dialysis unit OR</li><li> Meets the qualifications for a qualified physician director or qualified registered supervising nurse.</li></ul>Georgia <ul><li> Hold at least a baccalaureate degree and has at least one (1) year experience in an end stage renal disease facility OR</li><li> Meets the qualifications for a physician director or a nurse responsible for nursing services for an end stage renal disease facility OR</li><li> Has been acting for at least two (2) years as a facility administrator for an end stage renal disease facility which has been certified for the federal Medicare program.</li></ul>Maryland IF NOT THE DESIGNATED CEO FOR THE CLINIC, MUST: <ul><li> Be 21 years old or older.</li><li> Possess a high school diploma or a high school equivalency diploma.</li><li> Have at least one (1) year of dialysis experience.</li><li> Have no criminal conviction or other criminal history that indicates behavior that is potentially harmful to patients, documented through either a criminal history records check or criminal background check completed within one (1) month before employment.</li></ul>New Jersey <ul><li> A baccalaureate degree from an accredited college or university and the equivalent of at least one (1) year experience in supervising renal dialysis services OR</li><li> Five (5) years full-time experience in the provision of renal dialysis services and documentation of supervisory experience for at least one (1) year.</li></ul>South Carolina <ul><li> Hold at least a baccalaureate degree or have a minimum of an associate degree in a health-related field with at least two (2) years experience in ESRD within the past five (5) years.</li></ul>Wyoming PERSON IN CHARGE OF THE OPERATION OF THE FACILITY TWENTY-FOUR (24) HOURS PER DAY AND IS:<ul><li> A physician OR</li><li> A Registered Nurse who has at least six (6) months of experience working in a renal dialysis center OR</li><li> An individual with a bachelors degree and one (1) year experience in health service administration, preferably in a renal dialysis center.</li></ul>REGISTERED SUPERVISING NURSEState Specific RegulationsGeorgia <ul><li> RN with twelve (12) months of experience in clinical nursing, and an additional six (6) months of experience in nursing care of the patient with permanent kidney failure or undergoing kidney transplantation, including training in and experience with the dialysis process OR</li><li> RN with eighteen (18) months of experience in nursing care of the patient with on maintenance dialysis, or the nursing care of the patient with a kidney transplant, including training in and experience with the dialysis process.</li><li> Where the RN responsible for nursing services is also in charge of self-care dialysis training, at least three (3) months of the total required dialysis experience is in training patients in self-care.</li></ul>New Jersey THIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF NJ AND MUST:<ul><li> Have twelve (12) months full time experience in nursing supervision and/or nursing administration obtained in a hemodialysis setting within the last twenty-four (24) months.</li></ul>South Carolina THIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF SC AND MUST: <ul><li> Be a registered nurse with at least eighteen (18) months of experience in clinical nursing, with at least six (6) months experience in care of patients with ESRD.</li></ul>Texas THIS POSITION ALSO MAY BE KNOWN AS THE DIRECTOR OF NURSING IN THE STATE OF TX AND MUST:<ul><li> Have at least eighteen (18) months experience as an RN, which includes at least twelve (12) months experience in dialysis within the last twenty-four (24) months; OR </li><li> Have at least eighteen (18) months experience as an RN, and holds a current certification from a nationally recognized board in nephrology nursing or hemodialysis.</li></ul>

U.S. Renal Care

Dialysis Facility Administrator

08-Nov-2024<h4>Executive Assistant</h4>Harvard Medical School 67233BRJob SummaryThe Executive Assistant provides administrative support for the Dean for Alumni Affairs and Development, and will join a dynamic fundraising team dedicated to securing philanthropic support for HMS's mission: To nurture a diverse. inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership.Position Description<ul><li>Provides consistent and professional administrative support for the Dean for Alumni Affairs and Development who heads a 60+ person development staff focused on securing $100M+ in funding annually for Harvard Medicine. Additionally provides partial administrative support for an Executive Director as needed.</li><li>Plans and executes various time-sensitive, day-to-day activities, including managing the Dean for Alumni Affairs and Development’s calendar, greeting visitors, preparing agendas, and documenting and driving follow-up activities.&nbsp; Also responsible for longer-term projects as assigned.</li><li>Responsible for managing all communication with the Office of the Dean of the Faculty of Medicine including securing time for donor meetings and coordinating all donor correspondence.</li><li>Coordinates planning and execution of fundraising trips for the Dean for Alumni Affairs and Development and the Dean of the Faculty of Medicine.</li><li>Interacts with administration and faculty leadership across the University, Medical School and teaching hospitals, as well as with the members of the Harvard Medical School Board of Fellows, principal gift donors, alumni, and fellow ORD staff.&nbsp;</li><li>Responsible for general correspondence, contact reports, meeting notes and briefings, the Dean’s operating budget, vendor relations, and maintaining files.&nbsp;</li><li>Schedules meetings (including staff and committee meetings), assists with telephone traffic, responds to emails, makes travel arrangements, and processes expense reports.&nbsp;</li><li>Assists the Dean in communicating with prospects and donors.&nbsp; Reviews, assesses, routes, answers, and monitors follow-up action steps on correspondence. Gathers and analyzes information required for reporting.</li><li>Performs specific projects and data gathering and participates in event planning where appropriate.</li><li>Requires confidentiality, discretion, good judgment, self-knowledge and personal maturity.&nbsp;</li><li>Participates and organizes in department-wide initiatives (events, special projects).&nbsp;</li><li>Performs other duties as required. &nbsp;&nbsp;</li></ul>Basic Qualifications3 or more years of related experience in an administrative and/or professional setting.&nbsp; Education beyond high school may count toward experience.Additional Qualifications and Skills<ul><li>Five-plus years of executive assistance preferred.&nbsp;</li><li>Excellent Windows-based computer skills (Word required, Excel and PowerPoint desirable but training can be provided); ability to learn software quickly; outstanding interpersonal skills; well organized, able to prioritize and manage multiple assignments; must possess a sophisticated communication style and be able to handle any situation.</li><li>Flexibility, discretion, and multitasking skills are essential.</li><li>Superior writing, email, calendar, speaking, and computer skills; must understand the methods required to support a senior position.&nbsp;</li><li>Follow-through, thoroughness, efficiency, honesty, integrity, and transparency will be expected.</li><li>An intuitive sense of customer service is essential.</li></ul>Working ConditionsWorks in a flexible hybrid environment. &nbsp;Additional InformationThe health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines. Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding. The Harvard Medical School is not able to provide visa sponsorship for this position. Not ready to apply? Join our talent community to keep in touch and learn about future opportunities! (<a href="https://www.gem.com" target="_blank">https://www.gem.com</a> ?formID=16341e35-cbc6-4904-88a3-09b35763307e) &nbsp;Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Boston Job Code403035 Executive Assistant Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade054DepartmentAlumni Affairs and DevelopmentUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Schedule35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm &nbsp;Commitment to Equity, Diversity, Inclusion, and BelongingWe are committed to cultivating an&nbsp;inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values&nbsp;&nbsp;&nbsp; <a href="https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement" target="_blank">https://hms.harvard.edu/about-hms/campus-culture/mission-community-valu…</a> &nbsp;EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-WG1

Harvard University FAS Human Resources

08-Nov-2024<h4>Senior Executive Assistant</h4>Harvard T.H. Chan School of Public Health 67241BRJob SummaryThe overarching mission of the Harvard T.H. Chan School of Public Health is to advance the public’s health through learning, discovery, and communication. To pursue this mission, the School produces knowledge through research, reproduces knowledge through higher education, and translates knowledge into evidence that can be communicated to the public, policymakers, and practitioners to advance the health of populations. To accomplish these bold goals, the Dean’s Office (“DO”) works to support, strengthen, and champion the efforts of the School’s faculty, students, and staff. &nbsp; This is a unique and rare opportunity to join a dedicated administrative team supporting the School's new dean of the faculty. The EA will have a key role in establishing new workflows for supporting the priorities of the dean and the DO, and contributing to the mission of improving the lives and health of people everywhere. &nbsp; Being the direct support to the dean of the faculty and reporting to the chief of staff, the successful candidate will be a collaborative, self-directed individual who demonstrates a solutions-oriented approach, anticipating and resolving problems with the utmost discretion and professionalism to ensure the dean's day-to-day affairs are conducted smoothly. Acting as the first point of contact for access to the dean, the Senior EA must have impeccable diplomacy and customer service skills to manage demanding priorities from varying constituencies, both internal and external. They must also have an ongoing attention to minute detail and high-level oversight of shifting priorities in order to effectively manage the dean's time and resouces. The successful candidate will bring an positive, problem-solving mindset to the position. The Senior EA is part of the administrative team in the DO, who collectively support each other and actively work toward cultivating a culture of inclusion and belonging. &nbsp;Position DescriptionDuties and responsibilities include, but are not limited to, the following:<ul><li>&nbsp;Administrative point of contact/access to the dean: manages calls and emails (reviews, assesses, responds/reroutes, monitors follow up items to completion); fields walk-ins and creates a welcoming environment for all constituents; develops and maintains a general knowledge of the School</li><li>Schedule management: proactively handles the day-to-day activities of the dean and highly complex management of the dean's calendar (including maintaing and analyzing metrics/data on how dean uses their time), resolves scheduling conflicts and regularly communicating updates to relevant stakeholders; facilitates agenda-setting including gathering briefing materials, bios, and other prep materials</li><li>Travel management: arranges domestic/international flights, hotels, ground transportation, visas, itineraries, and other logistical planning</li><li>Drafts, edits, and proofs brief correspondence and helps maintain archival records</li><li>Reconciles dean’s expenses and reimbursements and the dean’s corporate card</li><li>Anticipates the needs of the dean and acts proactively, strategically, and in symmetry with the DO staff</li><li>&nbsp;Works with the Associate Director of Strategic Projects and the Senior Administrative Coordinator to organize and implement administrative systems and procedures to promote efficiency gains; maximizes the use of available technology and applications</li><li>This position's responsibilities also include varied projects and tasks arising out of shifting demands that cannot always be foreseen. As such, they will perform other duties as required</li><li>A desire to bring order, initiative, and collaboration are essential. </li></ul> PLEASE NOTE:Cover letter is required as part of the application to be considered for this position (and applications submitted without a cover letter will not be considered). Shortlisted candidates will be required to submit a writing sample. This is a benefits-eligible position with a 40 hour work week. The primary work location for this position is Boston, MA. Due to the nature of this position, directly supporting the dean of the faculty, this is primarily an onsite position and will incur occasional overtime with advanced notice. Additional detail pertaining to this position will be discussed during the interview process. Basic Qualifications<ul><li>Bachelor's Degree or equivalent experience is required</li><li>5+ years of experience working with and supporting senior/executive level leaders or related experience; a combination of education and experience may be considered</li><li>Experience with calendar management of senior/executive leaders is required&nbsp;&nbsp;&nbsp;</li></ul>Additional Qualifications and SkillsThe following job-specific skills and competencies are preferred:<ul><li>Bachelor's degree strongly preferred</li><li>Ten (10) plus years of progressively responsible administrative experience strongly preferred</li><li>Experience with an academic environment</li><li>Familiarity with systems, policies, and procedures </li><li>Advanced fluency with Microsoft Office Suite of programs inclusive of Outlook and collaboration programs (e.g., Zoom, Teams, SharePoint), required&nbsp;</li><li>Proven task management and organizational skills</li><li>Aptitude for learning new systems quickly</li><li>Excellent written, verbal and interpersonal communication skills </li><li>Aptitude for preemptive, creative problem solving </li><li>Sound judgment, diplomacy, and professionalism handing competing demands in a fast-paced environment and handling sensitive/confidential information </li><li>Proven customer service skills with a empathic, ready-to-adapt mindset &nbsp;&nbsp; &nbsp;</li></ul>The following cultural competencies are also preferred:<ul><li>Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments</li><li>Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion </li><li>Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity</li><li>Experience fostering and reinforcing an environment that values unique experiences, cultures, backgrounds, and goals</li></ul>Additional InformationJoin the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country! ----------<ul><li>The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.</li><li>Harvard University requires pre-employment reference checks and background screenings.</li><li>This position has a 90 day orientation and review period. The O&amp;R period will be waived for any internal Harvard employee transfers.&nbsp;</li></ul> The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include:<ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li>Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li>Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li>Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Boston Job Code405012 Admin Professional (N) Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade056DepartmentDean's OfficeUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningEducation, IdentityCommitment to Equity, Diversity, Inclusion, and BelongingAt the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination. Learn more about the School’s mission, objectives, and core values, our Principles of Citizenship, and our diversity, inclusion, and belonging initiatives. EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-JW1

Senior Executive Assistant

<h4>Introduction</h4> Are you looking to grow your career with the State of Connecticut? If so, take a look at this great opportunity below! The State of Connecticut,&nbsp;Department of Energy and Environmental Protection's&nbsp;Bureau of Central Services, Financial Management Division currently has a job opportunity for a&nbsp;Fiscal/Administrative Manager 1&nbsp;in the Procurement and Assets Division located in Hartford, CT. WHAT WE CAN OFFER YOU <ul><li>The chance to work for a Forbes top company:&nbsp;State of Connecticut Ranked One of the Best Employers of 2023&nbsp;- State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule;</li><li>Generous paid time off (vacation, sick and personal) plus 13 paid holidays;</li><li>A Platinum Healthcare Plan, the nation’s best for state employees and dependents, according to a report by&nbsp;Georgetown’s Center on Health Insurance Reform and article by Ellen Andrews, Ph.D., along with&nbsp;comprehensive benefit offerings;</li><li>State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click&nbsp;here&nbsp;for more information.</li></ul> In addition, the State puts an emphasis on: <ul><li>Providing limitless opportunities;</li><li>Hiring for diversity and fresh perspectives;</li><li>Performing meaningful work and;</li><li>Encouraging a&nbsp;healthy work/life balance!</li></ul> POSITION HIGHLIGHTS <ul><li>This position is full-time, following a first shift schedule, 40 hours per week, 8:00 AM - 4:30 PM, scheduled Monday - Friday, and offer the potential for telework.</li><li>This position will report to the Assistant Chief of Fiscal Administrative Services and will be responsible for management of the full range of functions within the Department's Financial Management Division.&nbsp;</li><li>This position will assist in overseeing the annual physical inventory process for the agency and analyze results for compliance with the State Property Control Manual as well as coordinate program goals and objectives with program offices and act as liaison to our internal stakeholders.&nbsp;</li><li>The individual will evaluate staff and develop work and training plans and will manage internal financial software and its interface with Core-CT and other asset management software.&nbsp;</li><li>The incumbent will also have direct oversight of asset management and inventory control responsibilities.&nbsp;</li><li>The agency is tasked with the management of over 35,000 assets and controllable items dispersed geographically throughout the state within excess of 200 responsible asset management (AM) units.</li></ul> ABOUT US The Connecticut Department of Energy and Environmental Protection (DEEP) is charged with conserving, improving and protecting the natural resources and the environment of the state of Connecticut as well as making cheaper, cleaner and more reliable energy available for the people and businesses of the state. The agency is also committed to playing a positive role in rebuilding Connecticut’s economy and creating jobs – and to fostering a sustainable and prosperous economic future for the state. <h4>Selection Plan</h4> Before you apply: <ul><li>In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.&nbsp; You must specify your qualifications on your application.</li><li>The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.</li><li>Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.</li><li>All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to&nbsp;<a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li><li>For assistance in applying please&nbsp;read&nbsp;or&nbsp;watch&nbsp;our Applicant Tips on How to Apply!</li></ul>Important information for after you apply: <ul><li>This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.</li><li>Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.</li><li>Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.</li><li>For current state employees, salary calculations are not necessarily comparable from branch to branch but it does not impact your state service credit.</li></ul>Questions about this position should be directed to Alejandro G. Davila-Hurtado at&nbsp;<a href="mailto:Alejandro.Davila-Hurtado@CT.Gov" target="_blank">Alejandro.Davila-Hurtado@CT.Gov</a>. <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration. <h4>EXAMPLES OF DUTIES</h4> <ul><li>Schedules, assigns, oversees and reviews the work of staff;&nbsp;</li><li>Provides staff training and assistance;&nbsp;</li><li>Conducts performance evaluations;&nbsp;</li><li>Determines priorities and plans unit work;&nbsp;</li><li>Establishes and maintains unit procedures;&nbsp;</li><li>Develops or makes recommendations on the development of policies and standards;&nbsp;</li><li>Interprets and administers pertinent laws;&nbsp;</li><li>Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures;&nbsp;</li><li>Coordinates fiscal functions including budget preparation and management, accounting and financial reporting and analysis;&nbsp;</li><li>Assists in planning and implementation of financial aspects of EDP systems;&nbsp;</li><li>Utilizes EDP systems for financial records, reports and analyses;&nbsp;</li><li>Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;&nbsp;</li><li>Supervises and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration;&nbsp;</li><li>In addition to supervising fiscal/administrative functions may supervise support services;&nbsp;</li><li>In a facility, in addition to the above, may ensure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies;&nbsp;</li><li>Performs related duties as required.</li></ul> OFFICE OF POLICY AND MANAGEMENT, OFFICE OF FINANCE: <ul><li>Formulates policies and procedures related to state agency procurement and programmatic and fiscal management of health and human services purchase of service contracts and personal service agreements;&nbsp;</li><li>Designs, develops and implements statewide standards, goals and objectives for contracting, rate setting, payment, accounting, budgeting, auditing and other fiscal and administrative procedures to assure fiscal accountability for contracting;&nbsp;</li><li>Provides direction, interpretation and guidance to state agency fiscal/administrative staff involved with contracting;&nbsp;</li><li>Reviews with state contracting agencies the budgetary impact of any privatization contract and need for any budget adjustments;&nbsp;</li><li>Works with state agency contracting staff to implement requirements of the State Contracting Standards Board;&nbsp;</li><li>Researches, interprets and administers pertinent laws and regulations;&nbsp;</li><li>Performs related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting;&nbsp;</li><li>Knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration;&nbsp;</li><li>Considerable <ul><li>interpersonal skills;&nbsp;</li><li>oral and written communication skills;&nbsp;</li></ul></li><li>Considerable ability <ul><li>to understand and apply relevant state and federal laws, statutes and regulations;&nbsp;</li><li>to prepare and analyze financial and statistical reports;&nbsp;</li></ul></li><li>Ability to <ul><li>analyze budgetary and related problems;&nbsp;</li><li>utilize EDP systems for financial management.</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration,&nbsp;payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached. <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> One (1) year of the General Experience must have been supervising professional level staff. NOTE: For state employees this experience is interpreted at the level of a Budget Specialist or Fiscal/Administrative Supervisor. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> <ul><li>College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.</li><li>A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.</li></ul> <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience preparing the Generally Accepted Accounting Principles (GAAP) CO-59 Asset and Inventory Report;</li><li>Experience using Microsoft Office, including Excel, Word, Outlook and Teams;</li><li>Experience working with CORE-CT as it pertains to procurement and assets;</li><li>Experience supervising and overseeing mail room operations, including handling mail distribution, postage, and courier services;</li><li>Experience conducting routine analysis and updates of the purchasing card (P-card) procedures to ensure accuracy, regulatory compliance, and efficiency;</li><li>Experience in database management, data processing, data analysis, and contributing to programing development;</li><li>Experience interpreting, and applying all state and federal contracts, statutes, regulations, and guidelines as they pertain to asset management, and procurement;</li><li>Experience supervising staff, including overseeing daily tasks, managing performance, and ensuring adherence to established protocols and procedures;</li><li>Experience communicating with vendors, peers, management, and external stakeholders through both oral and written communication; and</li><li>Experience overseeing the annual physical inventory process for an agency, and analyzing results for compliance with the State Property Control Manual.</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. <h4>ACKNOWLEDGEMENT</h4> As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all inclusive of every task and/or responsibility.

State of Connecticut

Fiscal/Administrative Manager 1(Hybrid)

At West Coast University, we share a passion for students and transforming healthcare education! As an associate for a certified Great Place to Work, you will&nbsp;join a collaborative, student-centric culture valuing academic integrity, mutual respect, student learning, service, responsiveness, innovation, diversity, and stewardship.&nbsp; As a part of this team, you will guide students to do more than change their own lives – you will help change the lives of every patient they care for throughout their career.You will make an impact by:&nbsp;<ul><li>Perform administrative responsibilities by drafting correspondence and reports, communicate with management, faculty, staff, and students, maintains calendars, maintain office records and budgets, process and review mail, arrange meetings, receptions, dinners, conferences, and travel arrangements to ensure professionalism and efficiency in all office operations.</li><li>Assist and coordinate the flow of incoming and outgoing communications by routing documents to and from appropriate parties including obtaining signatures, gathering, and relaying information as needed and returning signed documents to requestors.</li><li>Responsible for completing expense reports; gather receipts, scan, and enter information in Concur or Excel, and review.</li><li>Assist department with company events; research and arrange payment to vendors, caterers, venues, and conferences. Assist with event set-up and break down, and other miscellaneous event coordination.</li><li>Schedule, organize, and facilitate meetings and events with appropriate offices and agencies, advise/contact participants or invited guests, prepare agendas and programs, arrange for audiovisual and associated support equipment.</li><li>Order and pick up meals and/or refreshments for meetings and other special events.</li><li>Coordinate travel for multiple team members; researching and booking flights, hotels, and transportation.</li><li>Prepare meeting materials, post agendas, and take minutes; maintain permanent records and files; adhere to established procedures relating to minutes, agendas, posting of notices, etc.</li><li>Coordinate incoming and outgoing mail distribution as instructed, prepare labels, mailings, and FedEx packages.</li></ul>Your Experience Includes:<ul><li>A minimum of one year’s experience performing increasingly complex and highly responsible office and administrative/secretarial support work of which involved administrative support work in an academic or business office environment preferred.&nbsp;&nbsp;</li><li>Comprehensive knowledge of office systems, practices, and administration.</li><li>Proficient skills and experience in Microsoft Office computer software systems that includes word processing, spreadsheets, and presentation software.&nbsp;</li><li>Principles and practices of classifying, indexing, processing, retrieving, and controlling a large volume of records.</li></ul>Education:<ul><li>High school graduate or equivalent required.</li><li>Associates degree or coursework in accounting, administrative and personnel management, and data processing preferred.</li></ul>#HEJ#LI-AM1Do you want a career that allows you to make a difference in other people’s lives? Discover what it means to truly believe in the work that you do at West Coast University.At West Coast University, we have the privilege of educating students seeking careers in healthcare and guide them through their transformational journey from student to caregiver. Our associates are united behind that purpose and share a deep commitment to our values of teamwork, collegiality, transparency, and a student-centric approach to all we do. This focus creates an aligned, nimble, and consensus-driven culture that is solution-oriented and supports our associates’ professional growth.West Coast University is proud to be an equal opportunity employer. We embrace diversity and are dedicated to creating an inclusive environment for all associates.

West Coast University

Administrative Assistant

Job Description:Position Summary:The Admissions Representative is responsible for successfully recruiting certificate and degree-seeking students for their assigned group of programs at The Chicago School. The Admissions Representative is responsible for all phases of the admissions process, from initial contact through enrollment.Admissions Representatives who are assigned to a specific campus as their primary location will have responsibilities on campus and their presence will be required at that campus location.The ability to work evenings and weekends is required, as is occasional domestic travel.Principal Duties:<ul><li>Successfully recruit new students for assigned programs at The Chicago School, serving as their primary point of contact throughout the admissions process.</li><li>Complete a high level of outbound calls each day to reach prospective students. Inquiries will be assigned, and Admissions Representatives are expected to complete calls in accordance with established scripts and policies in a timely manner.</li><li>Respond to all new student inquiries quickly and maintain consistent communication with all assigned prospective students throughout the admissions process.</li><li>Conduct telephone-based, virtual, and in-person consultations to qualify prospective students, explain available academic programs, advise them on admission requirements, and ensure that all admission paperwork is completed properly.</li><li>Effectively maintain Salesforce database through inquiry management, proper documentation, logging of calls and activities, and a purposeful contact strategy.</li><li>Positively and professionally represent the university through telephone-based, virtual, and in-person meetings and events.</li><li>Perform other duties as assigned.</li></ul>Minimum Qualifications:<ul><li>A Bachelor’s degree from an accredited college or university.</li><li>Strong communication and listening skills.</li><li>Computer skills including experience using customer relationship management systems and the ability to learn new systems quickly.</li></ul>Preferred Qualifications:<ul><li>Previous admissions experience is preferred, but not required.</li></ul>Compensation &amp; BenefitsThis opportunity is budgeted at $$24.67-$26.67 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.<a href="https://www.thechicagoschool.edu/career-opportunities/" target="_blank">https://www.thechicagoschool.edu/career-opportunities/</a>The Chicago School is an Equal Opportunity Employer.Please note: For the protection of faculty, staff, students, and all who enter our facilities, The Chicago School strongly recommends that all employees are fully vaccinated for COVID-19 per CDC guidance.

The Chicago School of Professional Psychology

Admissions Representative

Job Description:Position Summary:The Admissions Representative is responsible for successfully recruiting certificate and degree-seeking students for their assigned group of programs at The Chicago School. The Admissions Representative is responsible for all phases of the admissions process, from initial contact through enrollment.Admissions Representatives who are assigned to a specific campus as their primary location will have responsibilities on campus and their presence will be required at that campus location.The ability to work evenings and weekends is required, as is occasional domestic travel.Principal Duties:<ul><li>Successfully recruit new students for assigned programs at The Chicago School, serving as their primary point of contact throughout the admissions process.</li><li>Complete a high level of outbound calls each day to reach prospective students. Inquiries will be assigned, and Admissions Representatives are expected to complete calls in accordance with established scripts and policies in a timely manner.</li><li>Respond to all new student inquiries quickly and maintain consistent communication with all assigned prospective students throughout the admissions process.</li><li>Conduct telephone-based, virtual, and in-person consultations to qualify prospective students, explain available academic programs, advise them on admission requirements, and ensure that all admission paperwork is completed properly.</li><li>Effectively maintain Salesforce database through inquiry management, proper documentation, logging of calls and activities, and a purposeful contact strategy.</li><li>Positively and professionally represent the university through telephone-based, virtual, and in-person meetings and events.</li><li>Perform other duties as assigned.</li></ul>Minimum Qualifications:<ul><li>A Bachelor’s degree from an accredited college or university.</li><li>Strong communication and listening skills.</li><li>Computer skills including experience using customer relationship management systems and the ability to learn new systems quickly.</li></ul>Preferred Qualifications:<ul><li>Previous admissions experience is preferred, but not required.</li></ul>Compensation &amp; BenefitsThis opportunity is budgeted at $$23.64-$25.64 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.<a href="https://www.thechicagoschool.edu/career-opportunities/" target="_blank">https://www.thechicagoschool.edu/career-opportunities/</a>The Chicago School is an Equal Opportunity Employer.Please note: For the protection of faculty, staff, students, and all who enter our facilities, The Chicago School strongly recommends that all employees are fully vaccinated for COVID-19 per CDC guidance.

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