Information Exchange Coordinator (Operations and Policy Analyst 4) Hybrid work options

Initial Posting Date:

11/06/2024

Application Deadline:

11/14/2024

Agency:

Oregon Health Authority

Salary Range:

$6,322 - $9,709

Position Type:

Employee

Position Title:

Information Exchange Coordinator (Operations and Policy Analyst 4) Hybrid work options

Job Description:

***This is a full-time permanent position – NOT a limited Duration role***

Monthly Salary Range: $6,322 - $9,709

Salary will be determined via a Pay Equity Analysis, for more information on this process please click here

Please attach a current version of your resume and a cover letter that addresses the points listed under the section titled What We Are Looking For.

PLEASE NOTE: Resumes, cover letters and all other documents must all be uploaded at one time. When uploading a resume, please upload any other documents in the same area/field. 

Applications without complete Workday applications, a resume and cover letter will be removed from consideration.  

The Oregon Health Authority (OHA) has a fantastic opportunity for an experienced Information Exchange Coordinator to join an excellent team and work to advance their IT operations. 

The Office of Information Service’s mission is to deliver technology solutions and services that support Oregon Health Authority and Oregon Department of Human Services in helping Oregonians achieve health, well-being, and independence.

More information about the Office of Information Services and current job opportunities can be found here 

The Oregon Health Authority is committed to:

• Eliminating health inequities in Oregon by 2030
• Becoming an anti-racist organization
• Developing and promoting culturally and linguistically appropriate programs,
• Developing and retaining a diverse, inclusive, and equitable workforce that represents the diversity, cultures, strengths, and values of the people of Oregon.
• Click here to learn more about OHA’s mission, vision, and core values.

This is a full-time permanent opportunity for anyone to apply. This position is Management Service – Managerial position and not represented by a union.

This position falls under the Operations & Policy Analyst 4 classification.

What you will do!

The Information Exchange Coordinator provides direction and expertise on all aspects of information exchange and third-party system access to support privacy and security compliance, and confidentiality within both agencies, serving as the agencies' subject matter expert in these areas. This position works as part of the Information Security & Privacy Office. 

The responsibilities of the Information Exchange Coordinator include but is not limited to the following:

• Support in accordance with HB 4002 activities that require Information Exchange Third Party Access support.  HB 4002 addresses the behavioral health and addiction crisis and outlines how the state will support health inequities by 2030. This includes this role in interacting with agencies and organizations needing access to data that require access to our network or other data sharing needs. HB4002 also supports other bills in legislation that will indirectly impact this role in supporting Oregonians as OHA at the community level creates a behavioral health clinic (CCBHC) program including future expansion of behavioral health services in all areas of the state. 
• Collaborate and support communications with Department of Justice (DOJ), Oregon Contracts and Procurement (OC&P), Department of Administrative Services (DAS) and community partners to support oversight responsibilities of the agencies’ Oregon Administrative Rules (OARs), Oregon Revised Statutes (ORS), federal and state requirements related to data privacy and security protections rules of Oregonians data.

The Information Exchange Coordinator works with all levels of management in the agencies, other state agencies, federal and national entities and serves as key point of contact of the Information Exchange Program.

What we are looking for!

(Please clearly outline how you meet the minimum requirements and special qualifications in your application/resume/cover letter. Failure to do so will disqualify you from consideration)

SPECIAL QUALIFICATIONS:  

Must have contracting experience for third party/vendor access

MINIMUM REQUIREMENTS:

(a) A Bachelor's Degree in Business or Public Administration, Healthcare Management, Behavioral or Social Sciences, Finance, Political Science, or any degree demonstrating the capacity for the knowledge and skills; and five years professional-level evaluative, analytical, and planning work.

OR

(b) Any combination of experience and education equivalent to eight years of experience that typically supports the knowledge and skills for the classification.

Desired Attributes

• This position requires individual to have a certification/license in either contract management, risk, security, or privacy (e.g. CISA, CIPM, CIPT, CRISC or other equivalent certification) within 12 months of service. 
• All positions in OHA require a Criminal Background Check and an Abuse/Neglect Check. Fingerprints may be required.
• This includes compliance requirements under the Federal Bureau of Investigation (FBI) Criminal Justice Information Services (CJIS) Security Policy, all applicable Oregon Health Authority (OHA) employees who use or have physical and logical access to Criminal Justice Information (CJI) must pass new background checks and training.  Employees with access to CJIS data or systems will need to pass an initial fingerprint based CJIS clearance. 

What's in it for you?

• Medical, vision, and dental benefits
• Eleven (11) paid holidays.
• Eight (8) hours of vacation per month, eligible to be used after 6 months of service.
• Eight (8) hours of sick leave per month, eligible to be used as accrued.
• 24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service.
• Pension and retirement programs 
• Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)
• Continuous growth and development opportunities
• Opportunities to serve your community and make an impact through meaningful work.
• A healthy work/life balance, including fulltime remote options as well.

Working Conditions:

• This position works primarily in a standard office environment with daily use of computers and meeting attendance. There is frequent exposure to highly visible regulatory deadlines, and realigned priorities. There are times this position deals with challenging customers and situations. There may be occasional situations or projects where overtime is required.  Requires maintenance of tight deadlines and close coordination of a large number of tasks with the agencies’, business offices, federal offices, other state agencies, in the assessment, development and implementation of information, policies and processes. 
• Employee may be required to use a state vehicle for conducting business so therefor must have a valid driver’s license and a good driving record or be able to provide an acceptable alternate method of transportation. 
• This position involves frequent contact with executives, management, and staff both internal and external to the organization.  It requires working with a variety of people and situations, which requires the incumbent to exercise diplomacy.  Confidentiality of information must be maintained at all times.  Often travel to meetings is required with some travel to trainings when remote contact is not possible, reasonable, or practical.  There can be frequent interruptions, demanding timeframes, and non-traditional working hours.  The location of this position is in an office, cubicle and/or an agreed upon remote work environment with significant use of a computer and video conferencing.

How to Apply

• Complete the online application.
• Complete questionnaire
• Attach a resume.
• Attach a cover letter of no more than two pages addressing the “What we are looking for?” section including required and preferred skills.

Tips for submitting your Workday application!

Your candidate profile and resume are the perfect opportunity to highlight your interest in the position and showcase the amazing skills and experience, making you the best candidate for the position. Submissions will be screened for consistency of information and communication skills at the professional level (attention to detail, spelling, grammar, etc.).

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• Check both your email and Workday account for updates regarding this recruitment.
• Please print or save a copy of this announcement. You will not have access to it once the posting closes.
• Click here for Resources and a Job Support Page. 

Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. If you meet the minimum qualifications for the position, and are the successful candidate, you may qualify for work out of class. For further information, please visit the Pay Equity Project Homepage

Questions/Need Help?

If you need assistance to participate in the application process including an accommodation request under the American with Disabilities Act, please call or email Kyle Phillips

Voice: [503-509-3589]

Email: Kyle.Phillips@oha.oregon.gov

TTY users please use the Oregon Telecommunications Relay Service: 1-800-735-2900. For technical support, please call toll free 1-855-524-5627, for customer service assistance. 

Additional Information

• Please monitor your Workday account for communication regarding your application. You must have a valid e-mail address to apply.
• PERS rate: The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95%. Please review the Classification and Compensation page for more details click here.
• CJIS Background Check:  The position you are applying for requires access to Criminal Justice Information (CJI) and therefore you must obtain CJIS clearance for unescorted access to a facility or system under the policy requirements set forth by the Federal Bureau of Investigation (FBI). The CJIS background check will be conducted by the Oregon State Police for the Federal Government and is initiated by the hiring manager in coordination with our ODHS/OHA CJIS Coordinators in our Background Check Unit. 
• If you are offered employment, your offer will be contingent upon the successful completion of two separate background checks. The first background check is an abuse check, criminal records check and driving records check. The second background check is the Criminal Justice Information Systems (CJIS) nation-wide FBI fingerprint-based background check. To be eligible for employment, you must pass both background checks and pass the CJIS training and testing requirements.
• Based on requirements under IRS Publication 1075, the tax information guidelines for Federal, State and local agencies, and Federal Criminal Justice Information Services (CJIS) Security Policy, all applicable Oregon Health Authority employees who use, or have physical or logical access to Criminal Justice Information (CJI), or Federal Tax Information (FTI), including current and future employees, will need to be fingerprinted, have a background check, and successfully complete related security training(s).  Employees with access to FTI will need to be fingerprinted and complete a background check every five (5) years.
• For more information on CJIS processes please visit the OSP CJIS Division webpage at https://www.oregon.gov/osp/programs/cjis/Pages/default.aspx If you have further questions regarding the CJIS policy please contact OSP at 503-378-3070. The FBI CJIS Security Policy Version 5.9, section 5.12.1, outlining the CJIS screening requirements, can be found at https://www.fbi.gov/services/cjis/cjis-security-policy-resource-center
• Veterans: If you are a veteran, you may receive veteran’s preference. Click here for more information about veterans’ preference. To receive veterans' preference points, please submit the following required documentation when you apply:
  • A copy of your DD214/DD215 form; OR a letter from the US Dept. of Veterans Affairs indicating you receive a non-service-connected pension for the five (5) point preference.
  • A copy of your DD214/DD215 form; AND a copy of your veterans' disability preference letter from the Dept. of Veterans Affairs for the ten (10) point preference.
• Visa Sponsorship: Oregon Health Authority (OHA) does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. OHA is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.
• Internal Applicants: Attention current State of Oregon employees: To apply for posted positions, please close this window, and log into your Workday account and apply through the Career worklet.
• Please attach only the documents that are related to the position. Additional documents that are attached will not be reviewed.
• Applicant Help and Support webpage

Affirmative Action and Equal Opportunity

The Oregon Health Authority is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information, or any other protected class under state or federal law. In addition, we do not discriminate, or screen applicants based on current or past compensation. To learn more about OHA’s mission, vision, and core values, click here.

The Oregon Health Authority is an equal opportunity, affirmative action employer committed to workforce diversity.

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